1. ETD / IR @ Wits Charl Roberts UWL IR Workshop Jul 2007

2. IR at Wits - General Making use of a DSPACE system Around 900 ETD’s currently on the system 100’s exams Uploads are done by Library Computer Services and not by students Students are assisted by online tutorials and the Library Education & Training Section to prepare their documents for submission Students can book online to get help and have their work converted into PDF

3. Faculty Support for ETD at Wits Met with Faculty and discussed proposed workflow Investigated how ETD would affect the Faculty workflows At Wits each Faculty has their own workflow Process is streamlined at Wits with contacts in the Library and at Faculty level

4. ETD Workflow at Wits Faculty sends copies to the University Archives Archives keeps unbound copy, send the digital and bound copy to the Cullen Library (WCL) WCL sorts copies, sends it on to WWL (Wartenweiler Library) WWL – Catalogued and loaded onto ETD system Rejected Copies forwarded to Faculty who contacts the student Student submits to Faculty final copy

5. Present and future of CDs produced for the ETD Project Currently at Wits the CD’s or DVD’s are sent back to the Cullen Library to be stored Wits is investigating the best way to handle and benefit from these materials Any feedback from other participants on this issue would be appreciated

6. Access Policies Wits is restricting access off campus for the first 2 years after publishing, with full text becoming available after this period Any thesis with an embargo is not uploaded to the system This policy is currently under revision

7. Issues with ETD at Wits Workflow and communication Rejected ETD’s Long term preservation Cataloguing Issues Access Policy

8. Positive aspects of ETD at Wits PDF and student help system working well Acceptance that ETD is here to stay and mandatory if students want to graduate Library staff well informed Showcase for our IR