1. PRESENTATION ON PORTFOLIO OF EVIDENCE DEPARTMENT OF WATER AFFAIRS AND SANITATION RBIG, MWIG, ACIP & NT WORKSHOP 21-22 AUGUST 2014 1

2. PORTFOLIO OF EVIDENCE (PoE) 2 Why the PoEs - For the readiness of the office of Auditor-General - During planning approved BPs as the final products serves as supporting documents for the planning process ad approved quarterly reports are POEs for progress against the planned targets Preparation of PoEs - On quarterly basis reminders are send to the Programme 4 Chief Directorates for the validation of PoEs - Dates are set for checking of PoEs

3. PORTFOLIO OF EVIDENCE (PoE) 2 Role of ME&R Coordinator (Regional and National) - Sends a reminder for PoEs validation process -Request for a dates for validation process that is to be conducted - Sends a reminder for PoEs validation process -Request for a dates for validation process that is to be conducted National and Regional ME&R Coordinators - Make a follow up on the outstanding PoE documents -Ensure that all the PoEs are submitted and discuss with the Chief Director improvement and challenges experienced during the process - Make a follow up on the outstanding PoE documents -Ensure that all the PoEs are submitted and discuss with the Chief Director improvement and challenges experienced during the process National ME&R Coordinator -Made a follow up with the regional Coordinator for outstanding PoEs - Prepare the analysis of the submission made and submit to the COO (Act) through the office of the Chief Director: RCM -Made a follow up with the regional Coordinator for outstanding PoEs - Prepare the analysis of the submission made and submit to the COO (Act) through the office of the Chief Director: RCM -Conduct validation of PoEs -Analyse and integrate all PoE documents provided -Conduct validation of PoEs -Analyse and integrate all PoE documents provided Regional ME&R Coordinator

4. PROCESS OF THE OFFICE OF AUDITOR GENERAL 2

5. GENERIC INFORMATION 5 Approved BPs, Reports and PoE documents are audited therefore lets ensure that the we provide relevant and correct information Progress information reported as over and under achievements should be accompanied by a reasons for variance and a practical solution The narrative portion of the report (highlights and challenges) must be written in prose format and must contain highlights and challenges Outdated documents, reports that are not signed off or approved by the relevant officials for authenticity being submitted as PoEs

6. THANK YOU 9