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BSBPMG502A Manage Project Scope 5.1 Collect Requirements The process of defining and documenting the needs of stakeholders Encompasses the requirements.

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Presentation on theme: "BSBPMG502A Manage Project Scope 5.1 Collect Requirements The process of defining and documenting the needs of stakeholders Encompasses the requirements."— Presentation transcript:

1 BSBPMG502A Manage Project Scope 5.1 Collect Requirements The process of defining and documenting the needs of stakeholders Encompasses the requirements related to the specific characteristics of any end products being delivered by the project Large projects will often define the requirements at a high level during this process and then allow for a more detailed requirements definition process at the beginning of project execution Relates to project success measures Occurs during Planning InitiationPlanning ExecutionClose Monitor Control Adapted from PMBOK 4 th Edition

2 BSBPMG502A Manage Project Scope 5.1 Collect Requirements Inputs to Collect Requirements Project Charter Stakeholder needs and expectations Rough specifications Tools and techniques to Collect Requirements Adapted from PMBOK 4 th Edition Questionaries Ranking Mind Mapping Interviews Brainstorming Workshops Focus groups Surveys Prototype Observation Research

3 BSBPMG502A Manage Project Scope 5.1 Collect Requirements Common requirements documentation includes – Objectives and success measures Functional requirements – how an end product must perform Non functional requirements – not related to product performance, could include optional characteristics, cosmetic details and other organisational requirements Quality requirements Acceptance criteria Support and training requirements Assumptions and constraints InitiationPlanning ExecutionClose Monitor Control Adapted from PMBOK 4 th Edition

4 BSBPMG502A Manage Project Scope 5.1 Collect Requirements Outputs of this process include – Requirements documentation as per previous slide Requirements Management Plan (advanced concept, often applied to large Information Technology, Defence and Engineering projects) –Detailed plan of how the requirements will be planned, tracked and reported –Especially important where the project is large enough to have a Requirements Workstream or Sub-Project Requirements Traceability Matrix (advanced concept, often applied to large Information Technology, Defence and Engineering projects) – Links requirements to their origin in order to trace them through the project lifecycle –Can be linked to objectives, high level requirements, testing Adapted from PMBOK 4 th Edition

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