1. EN/CV/DC IT-3673 Presentation done by Elena Perez Rodriguez For further information contact elena.perez.rodriguez@cern.ch For the purchase of cooling fluids C3F8 and C6F14

2. Index Introduction MS-3673 results IT-3673 technical specification – Technical requirements (quality and packaging) – Documentation – Contract execution Risk matrix DQE - Adjudication formula Contact persons at CERN EN/CV/DC 214/04/2010

3. Introduction Objective: – One or two contracts for the purchase of C 3 F 8 and C 6 F 14 to substitute the IT-3397 Kind of contract: – 3 years + 1 year (optional) + 1 year (optional) 14/04/20103 EN/CV/DC

4. MS-3675 Results EN/CV/DC 414/04/2010 CompanyMS sent Fluid that can supply Comments on MS Reply approved Carbagas (subsidiary of Air Liquide Group) YESC3F8 1- No specification on C3F8 double bound molecules. 2- Product available in 800 kg and 47 kg 3- Incomplete references YES F2 Chemicals Limited YESC3F8 and C6F14 1- C3F8 available in 50 kg cylinders (500kg on request) 2- C6F14 available in 250 kg and 10 kg 3- Annual turnover a little bit smaller than requested (4MCHF us 3.78 MCHF) 4- Is the supplier of C6F14 now 5- The quality requirements for C3F8 are missing some of the parameters YES 3M (Schweiz)YESC3F8 and C6F14 1- C3F8 available in 940 lb bottles 2- C6F14 available in 20 kg and 300 kg drums, not for rent ! 3- Complies with the specification YES AstorYESC3F8 1- Is the supplier of C3F8 now 2- All requirements fullfilled for C3F8 YES

5. IT-3675 Technical specification 14/04/20105 EN/CV/DC Quality requirements ParameterUnitLowerUpper C 3 F 8 organic purity% volume99.96 Other Perfluorocarbons ppm weight 400 C 3 F 8 double bounded molecules ppm weight 10 H containing molecules ppm weight 10 Air (O 2, N 2, CO 2 )ppm vol.200 Waterppm weight 1 Free fluorideppm weight 0.1 C3F8C3F8 ParameterUnitLowerUpper C 6 F 14 organic purity%98 Other Perfluorocarbons%2 C 6 F 14 double bounded molecules ppm weight10 H containing moleculesppm weight10 Waterppm weight10 Free fluorideppm weight1 Densityg/ml1.6601.700 Boiling pointºC5159 Certificate of Analyses with every supply C 6 F 14

6. IT-3675 Technical specification Two kind of pressurized containers Big containers (800 – 500 kg) Small containers (10 – 50 kg) They shall have liquid exits 14/04/20106 EN/CV/DC Packaging requirements One sealed container (250 kg) Standard connections, DIN 477 Cleaning, degreasing and N2 drying C3F8C3F8 C 6 F 14

7. IT-3675 Technical specification For the invitation to tender – Product specification and safety data sheet – Analyses test methods – Cleaning methods for containers – Description and Quantity Estimate – Impurities elimination procedure during filling – The bid form During the contract – Documents will be sent in three copies, one of them in a computer readable and editable form – Test methods description 14/04/20107 EN/CV/DC Documentation MS Word, MS Excel, MS Project, AutoCAD

8. IT-3675 Technical specification Delivery schedule – Delivery will be done at the merchandise reception (France or Switzerland). – The supply should be delivered 20 days after the order reception confirmation. – CERN Calendar of Official Holidays shall be the reference. Safety – CERN rules as described by Safety Commission. – Transport European Directive. – Pressure European Directive for containers. 14/04/20108 EN/CV/DC Contract execution

9. IT-3675 Technical specification Rent of the containers – The rental period begins three months after delivery. – Finishes with a CERN fax/e-mail notification. – Rental will be invoiced annually in December. Acceptance of the supply – Shall include a Certificate of Analyses that complies with the technical specification. – CERN can check it performing chemical analyses to the fluid from any of the containers. Penalties (defined in the commercial document) – Penalty for late delivery. – Penalty for non-compliance with the quality specification + refusal of the supply. 14/04/20109 EN/CV/DC Contract execution

10. Risk matrix 14/04/201010 EN/CV/DC RISKLIKELIHOODIMPACTDECISIONHOW TO MITIGATE IT 1 Unforeseen high demand of fluorocarbon fluids Possible (has already happened) Major Mitigation (fill in next field ) 1- Implemented minimum stock 2 The contractor does not respect the delivery schedule Possible (has already happened) Major Mitigation (fill in next field ) 1- Penalties for late delivery 2- Implemented minimum stock 3 The product does not comply with the quality requirements Rare (never happens) Moderate Mitigation (fill in next field ) 1- Product refused and returned to the contractor at its own expense 2- Penalties for not compliance with the technical specification 3- Penalties in case of late delivery 4 Termination of contract / company bankrupcy Rare (never happens) CatastrophicAcceptance 1- Use of the fluid stock already at CERN 2- Prepare for new contract (> 6 months) Astor is the only known producer of C3F8.

11. DQE – Adjudication formula 14/04/201011 EN/CV/DC Product (C3F8) Rental of the containers Transport to CERN TOTAL

12. DQE – Adjudication formula 14/04/201012 EN/CV/DC Product (C3F8) Rental of the containers Transport to CERN TOTAL

13. Contact persons at CERN Technical contacts – Michele Battistin – Pierre Bonneau – Elena Perez Rodriguez Commercial contacts – Sebastien Sonnerat – Bjorn Jenssen 14/04/201013 EN/CV/DC

14. Thank you for your attention Any questions ? 14 EN/CV/DC 14/04/2010