1. 1 IX. Managing Funds & Payments Invoicing and Tax

2. 2 Copyright Statement All of the information and material inclusive of text, images, logos, product names is either the property of, or used with permission by Ex Libris Ltd. The information may not be distributed, modified, displayed, reproduced – in whole or in part – without the prior written permission of Ex Libris Ltd. TRADEMARKS Ex Libris, the Ex Libris logo, Aleph, Alma, SFX, SFXIT, MetaLib, DigiTool, Verde, Primo, Voyager, MetaSearch, MetaIndex and other Ex Libris products and services referenced herein are trademarks of Ex Libris, and may be registered in certain jurisdictions. All other product names, company names, marks and logos referenced may be trademarks of their respective owners. DISCLAIMER The information contained in this document is compiled from various sources and provided on an "AS IS" basis for general information purposes only without any representations, conditions or warranties whether express or implied, including any implied warranties of satisfactory quality, completeness, accuracy or fitness for a particular purpose. Ex Libris, its subsidiaries and related corporations ("Ex Libris Group") disclaim any and all liability for all use of this information, including losses, damages, claims or expenses any person may incur as a result of the use of this information, even if advised of the possibility of such loss or damage. © Ex Libris Ltd., 2013

3. 3 Agenda Introduction Tax options Inclusive Expended from fund Summary and additional resources

4. 4 Prerequisites This presentation assumes that you have viewed or attended these training sessions: Introduction to Alma Alma Concepts Navigating and Searching sessions Acquisitions sessions Fund Management Invoicing Workflows

5. 5 Invoicing Roles

6. 6 Objectives By the end of this training session, you will be able to: Use tax options appropriately in invoices

7. 7 Agenda Introduction Tax options Inclusive Expended from fund Summary and additional resources

8. 8 Invoice Overview Alma menu > Acquisitions > Create Invoice

9. 9 Entering Taxes into Invoice VAT % and Amount fields: Enter either the tax % or amount; Alma will auto-calculate the other field Vendor tax (local currency): If relevant, enter note indicating tax is charged in local currency and the invoice itself is in a foreign currency

10. 10 Tax Options in Invoices Inclusive: Invoice total amount includes tax If selected: Taxes already included in invoice total amount If not selected: Adds tax to invoice total amount

11. 11 Tax Options in Invoices Expended from fund: Tax amount expended from each invoice line’s fund If selected: Amount distributed among each invoice line If not selected: Amount applied as a separate line item

12. 12 Example Scenario #1 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: Yes (total amount includes tax) Expended from fund: Yes

13. 13 Example Scenario #2 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: Yes (total amount includes tax) Expended from fund: No

14. 14 Example Scenario #3 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: No (total amount does not include tax) Expended from fund: Yes

15. 15 Example Scenario #4 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: No (total amount does not include tax) Expended from fund: No

16. 16 Agenda Introduction Tax options Inclusive Expended from fund Summary and additional resources

17. 17 Summary In this session, you learned how to: Use tax options appropriately in invoices

18. 18 Additional Resources Alma Acquisitions Guide Available in PDF format via the Ex Libris Documentation Center Available as online Help within Alma