1. AEL Contact Meeting
October 28, 2015
October 29, 2015

2. Agenda 1. Welcome and Introductions 2. Reclassification Followup 3.
Type of Work: AEL Contact Meeting
Account #s -
Certificated:
Classified:
Agenda 1.
Welcome and Introductions 2.
Reclassification Followup 3.
Catch-up Plan Followup 4.
RFEP/LTEL Monitoring 5.
ELAC – Consideration of the School Plan

3. AEL Contact Meeting Dates
District Office Room 1A/B
Elementary
4:00PM-5:30PM
Secondary
12:30PM-2:00PM
10/27/15
10/26/15
12/8/15
12/7/15
3/1/16
2/29/16
4/26/16
4/25/16

4. Reclassification, Wave 1
How’s it going?
Any major struggles at your sites?

5. Reclassification Wave 1, Data
Has current status of reclassification

6. Catch-up Plan How is this going? Any questions?
Please use the templates and examples to help you!
Reminder: Deadline is October 31st

7. LTEL Monitoring Forms- Part I, Fall
In order to monitor the progress of Long-Term Academic English learners (those in the program 5 or + years):
Pre-populated LTEL monitoring forms will be forwarded ELECTRONICALLY to the AEL contact at each site.
AEL contacts will forward these electronic forms to the appropriate classroom, Language Arts/ELD, or other teacher OR distribute hard copies.
Teachers will complete the form, either electronically or as a hard copy, in conjunction with parent and student.
This can be done during parent conferences or through individual teacher/student/parent meetings.

8. LTEL Monitoring Forms- Part I, Fall
Please note, the following slides are based on the old monitoring forms.
Updated monitoring forms aligned to the new reclassification criteria will be sent out when they are completed.

9. Completing LTEL Monitoring Forms Part 1, Fall
Teachers will:
Fill in required scores in the Most Recent Assessments section. Scores should be from from 1st Trimester or 1st Quarter, These can be accessed from Data Director or DIBELS.net or Illuminate, depending on assessment, or from teacher records.

10. Completing LTEL Monitoring Forms Part 1, Fall
Teachers will:
Based on current data from the monitoring form, set a target score for selected assessment/s.
Review either CELDT scores (see above on the form) or recent ELLA domain scores. Determine a domain for focus and improvement.

11. Completing LTEL Monitoring Forms Part 1, Fall
Teachers will:
Determine appropriate interventions during the school day. These can be taken from the site Catch-up Plan.
Additional interventions could be before or after school.
Obtain student and parent input and signatures.

12. Completing LTEL Monitoring Forms Part 1, Fall
ELAC/Compliance Upload Adams-Hawthorne
Once all Monitoring forms are completed and signed by parent (when possible) AND PRINCIPAL, the principal will complete and sign the Monitoring Completion Sheets.
These completion sheets will then be uploaded to your Upload site!
Catch-up Plan will be uploaded as well.

13. LTEL Monitoring Forms- Part II, March
Teachers will:
Review student progress at the end of Trimester 2/Quarter 3.
Determine modifications to the student plan, if needed.
Sign with a March date.
Individual Monitoring Plans will be filed in the AEL folder, behind the Monitoring tab, by the end of the school year.

14. R-FEP Monitoring 3 years only
R-FEPs Meeting Criteria
R-FEPs Not Meeting Criteria
Teacher and principal will review the electronic or hard copy form and sign, to verify that R-FEP student is being successful.
Teacher will follow the same process used for monitoring of Long-Term Academic English Learners.

15. ELAC Discussion

16. Heads Together - First Question
At my site, we hold_______ ELAC meetings each year. This is/is not enough because ___________________________.
One - three
Four - six
More than six
I don’t know.

17. Second Question
We hold our meetings _____________________ This works/does not work because _________.
in the morning
during the afternoon
after 6:00 p.m.
at different times, depending
on what’s happening at
the site

18. Third Question I believe our site has an effective ELAC committee.
Yes, because ___________________.
No, because ____________________.
Yes, but we need __________________.
I need more information about what is an effective committee.

19. Fourth Question
One challenge our site faces with ELAC is that ____________________________.

20. Think and Report
After talking with my colleagues, one idea we may try at our site to improve our ELAC is to ________.

21. Making your ELAC an Advisory Committee
One strategy we use at my site to generate parent advice and voice is to ______________________________.

22. Some hints… Partner Discuss Gallery Walks Group work Expert Groups
Use the same type of strategies you would use in the classroom to generate student interaction . You need to get ALL parents talking.
Partner Discuss
Gallery Walks
Group work
Expert Groups
Require a final product

23. Some hints… Have a system for recording parent input and voice.
Chart paper
Graphic organizers for pairs or groups
Set expectations for an end product that reflects parent input and voice.
Each group will come up with two suggestions.
Each pair will complete one hand-out

24. Then… Put it in the minutes!!! Examples:
After presenting the Importance of Attendance powerpoint, Mrs. Smith had parents work in groups to determine 3 ways we could improve attendance at our school. Parents noted their ideas on chart paper and each group shared out. The parents generated the following ideas:
After completing the Needs Assessment in a Gallery Walk, parents worked in groups to generate ideas to improve weakest areas determined by the Needs Assessment. Each group reported out. The following suggestions were made:
The principal presented on the Importance of Attendance. Parents were then asked for suggestions on how to improve attendance. No suggestions were given at this time.

25. Making your ELAC an Advisory Committee
In order to generate more ELAC parent advice and voice, I plan to ______________________________.
verb
assign
expect
require
announce
include
reward

26. Increasing attendance at your ELAC meetings…
One strategy we use at my site to increase parental attendance at ELAC meetings is to ______________________________.
Casual
Academic
add
include
have
provide, offer
make
encourage

27. Current ELAC Topic Feedback on the school plan for English Learners
Resources available on the AEL/SS Haiku page
Sample Powerpoint to present the plan
Other ideas regarding the school plan
But, the school plan is not required at my site!
Does that mean that we don’t take the plan to the ELAC?
NO!
Instructional decisions are still being made
Get the feedback of the ELAC on those decisions!

28. Questions?