1. Photo : ©Allsport Setting the stage for hosting a major sporting event SportAccord Lausanne, 19 May 2004 Gilbert FELLI IOC Olympic Games Executive Director

2. Photo : ©Allsport Setting the stage for hosting a major sporting event My question was : Who needs to set the stage ?

3. Photo : ©Allsport Setting the stage for hosting a major sporting event  The event owner ?  The bidders ?  The organisers ?  The stakeholders ?  The ??

4. Photo : ©Allsport Setting the stage for hosting a major sporting event The 3 past years have taught me, during…  IOC audit  Olympic Games Study Commission  IOC Coordinations  IOC Evaluations … that every party has to set its own stage

5. Photo : ©Allsport Setting the stage for hosting a major sporting event 3 examples concerning the Olympic Games :  The IOC  The city  A stakeholder

6. Photo : ©Allsport Setting the stage for hosting a major sporting event IOC example  Conclusions of audit on Games Management :  IOC need to clarify its own position; influence the other players’ scope of work  IOC need to adapt its structure for Games management to better deliver its share of the work  IOC need to develop management tools to better assist and monitor Games preparation  IOC must be guided by :  Spirit of partnership with Organising Committee  Limitation of risks ……

7. Photo : ©Allsport Setting the stage for hosting a major sporting event IOC example (cont.)  Our relation with the OCOG is a partnership and we share the same global objectives, the same goals  We share our problems and try to find solutions together  We share ressources This is one model, but other franchisors have a different approach

8. Photo : ©Allsport Setting the stage for hosting a major sporting event Games Organisation Principle Partnership success depends on 3 main principles : 1.A clear definition of the contributions of each party 2.Mutual confidence through Regular contact Precise and undisputed tools for progress monitoring

9. Photo : ©Allsport Setting the stage for hosting a major sporting event Early identification of potential problems and risks Sharing of issues Support of previous OCOGs and experts’ knowledge Transparent working methods Common language 3. Competent collaborators sharing common values

10. Photo : ©Allsport Setting the stage for hosting a major sporting event IOC’s contribution Establishment of rules & guidelines Overall organisation supervision Assistance + guidance Financial resources Organisational solutions Management tools

11. Photo : ©Allsport Setting the stage for hosting a major sporting event IOC EB OCOG IOC CoCom IOC Functions Public authorities IOC Olympic Games Department Management Assistance Organization Games Consulting Services CoCom Technical Working Groups

12. Photo : ©Allsport Setting the stage for hosting a major sporting event Structure put in place by the IOC

13. Photo : ©Allsport Setting the stage for hosting a major sporting event Tools  Masterplan  Host City Contract + Technical Manuals  Transfer of knowledge  Observation programme  General debriefing

14. Photo : ©Allsport Setting the stage for hosting a major sporting event “Self control” set up by the IOC  Olympic Games Study Commission  Olympic Games Global Impact (OGGI)  Games Steering Committee

15. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a city  Needs to work around 3 axes : 1. Vision 2. Planning 3. Strategy

16. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a city 1. Vision  Why ?  What for ?  How ?  With whom ?  With which support ?

17. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a city 2. Planning  Internal partnership  Gain support/power from decision makers  Gain public support  Gain financial support  Etc.

18. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a city 3. Strategy  Evaluate the needs of the event  Evaluate the needs of the city  How to match them ?  Understand the evaluation process  Understand the relation process with the event owner

19. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a stakeholder (an IF) 1. Vision  Why be part of the event ?  What the event represents for us ?  What possibilities we will have in the events/process ?

20. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a stakeholder (an IF) 2. Planning  Gain confidence from our athletes  Gain confidence from our National Federations  Gain confidence from our partners :  Events owner  City  Media / Broadcasters  Sponsors  Spectators

21. Photo : ©Allsport Setting the stage for hosting a major sporting event Example with a stakeholder (an IF) 3. Debrief / reassessment

22. Photo : ©Allsport Setting the stage for hosting a major sporting event Conclusion In today’s world, there is unfortunately no place left for improvisation…

23. Photo : ©Allsport Setting the stage for hosting a major sporting event Questions – clarifications ?

24. Photo : ©Allsport Gilbert FELLI IOC Olympic Games Executive Director Thank you !