1. Strategies for Permanent Access to Scientific Information in Southern Africa: Health and Environmental Information for Sustainable Development Pretoria, South Africa, 5-7 September 2005 Jointly Organized by: CODATA Task Group on the Preservation of and Access to S&T Data in Developing Countries South African National Committee for CODATA U.S. National Committee for CODATA with support of National Research Foundation, South Africa William Anderson Co-Chair, CODATA Archiving Task Group

2. Workshop objectives  Discussion scope and goals  Issues and questions to be discussed  Structure and approach of the meeting

3. Discussion scope and goals 1. Review current status of practices for sharing and archiving scientific information resources related to sustainable development in the SADC region Health and biomedical data Earth and environmental science data Scientific, technical, and medical literature 2. Identify and discuss scientific, legal and policy, institutional and economic, and management and technical factors relevant to providing permanent access to digital scientific information resources. Examine different models, and their benefits and shortcomings in the SADC region, drawing on examples of related digital archiving and access regimes.

4. Discussion scope and goals 3. Identify follow-up activities that can be taken to improve access and preservation for the major types of digital scientific information resources discussed in task 1, incorporating the results of the discussions under items 1 and 2. 4. Provide a networking opportunity for workshop participants across discipline, institutional, and national boundaries.

5. Issues and questions  Issues  Scientific  Policy  Legal  Institutional  Economic  Management  Technical  Local and regional  Questions  What issues and factors are relevant for providing permanent access?  What are the high priority issues?  What is the local status?  What can be done to move toward permanent access?

6. Structure & approach: Day 1  Plenary presentations and general discussion.  Opening Remarks  International Perspectives  LUNCH  Regional Perspectives  Policy and Legal Issues

7. Structure & approach: Day 2  Plenary presentations and general discussion.  Institutional and Economic Issues  Management and Technical Issues  LUNCH  Parallel Thematic Sessions: presentations and discussion.  Local, Regional, and International Initiatives: Posters & Demos Health & Biomedical Data & Information Earth & Environmental Data & Information Biodiversity Data & Information Scientific, Technical, & Medical Journals

8. Structure & approach: Day 3  Parallel Thematic Sessions: Discussions for action and follow-up activities Health & Biomedical Data & Information Earth & Environmental Data & Information Biodiversity Data & Information Scientific, Technical, & Medical Journals  LUNCH  Plenary Presentations and Discussion  Thematic Rapporteur Reports  Some Visions of the Future

9. “Digital resources will not survive or remain accessible by accident.” –Bernard Smith, European Commission ICSTI/ICSU/CODATA Digital Preservation Workshop 15 February 2002, Paris, France