1. “SPEAR” W ORKSHOP P RESENTED BY : C ATHERINE S TRESING S USANNE S TAMM A WARDS

2. Awards  All awards are made to Florida State University.  Awards are made for a stated period of time (budget period vs. project period) and will usually name a principal investigator or project director.  PI’s or department personnel should never negotiate or sign documents on behalf of the university.

3. FSU’s Awards FY2014

4. Types of Awards  Awards can either be unilateral (no signature needed from FSU) or bilateral.  Most unilateral awards will be grants.  Most bilateral awards will be contracts, cooperative agreements, subcontracts, task orders, and task assignments.  All awards will have terms and conditions specific to the award document.

5. Types of Awards (2)  Some awards may have minimal restrictions or conditions (i.e. federal grants), while some may have more stringent conditions.  Subawards are generally required to adhere to the regulations and terms of the primary sponsoring agency.

6. Award Notification From Sponsor  Award notices are typically sent from the sponsor to Sponsored Research Administration (SRA); however, if the Principal Investigator (PI) receives the award notice, the award notice and all accompanying documents must be forwarded to SRA for review, negotiation, acceptance and processing.  No spending or work can occur until you have received a notification of budget activation along with the project number.

7. Award Notification Award Amount Title Performance Period Terms & Conditions

8. Award Notification (2) NOAA Specific Terms Multi- Year Award Funding period

9. Awardee Reports

10. SRA Award Review  Award notice will be sent to the PI for review and identification of any issues.  SRA will review the award for problematic administrative or legal issues.  SRA will negotiate any problematic terms.  SRA may recommend an advance while negotiating the terms and conditions, if necessary.  SRA will sign the bilateral award (contract) once all terms are acceptable.

11. Award Set-Up  If the budget was awarded as proposed, the budget summary form is created in accordance with awarded budget; if not, PI needs to provide SRA with a budget summary form and approvals.  SRA prepares the internal project file and uploads all related documents into OMNI.  Project file is forwarded to SRA QA for compliance review.  Project file is forwarded to project budget set- up in Post Award.

12. Award Activation  SRA Post Award Data Analyst will review and activate the project budget in OMNI, then forward to Posts award Grants Accountant for PI notification and contract set-up.  Post Award Grants Accountant notifies PI/Dept Rep of budget activation.

13. Request for Advance  Absolutely no work is to be started until the agreement has been fully executed or project has been set-up in Advance. HTTP://RESEARCH.FSU.EDU/RESEARCH-OFFICES/SRA/FORMS/

14. Requesting an Advance Requirements for an Advance:  Sponsor assurance (specific dates, amount)  Department agrees to assume financial risk for project and provides a valid fund code to cover the direct costs  Detailed justification for the request  Budget