1. 1 Information Technology Projects Legislative Audit Bureau May 2007

2. 2 Executive Branch Agencies and IT Projects Reviewed

3. 3 Completed and Ongoing Projects

4. 4 Large, High-Risk, Completed Projects

5. 5 Large, High-Risk, Ongoing Projects

6. 6 Projected Costs of Large, High-Risk, Ongoing Projects

7. 7 Cost and Timeliness Standards u Accurate cost estimates and realistic projected completion dates are necessary to assess planning and management performance u 6 of 13 completed large projects met the cost standard u 8 of 13 completed large projects met the timeliness standard

8. 8 DOT: Mail-In Title Processing Times

9. 9 DOR: Sales and Use Tax Software u Initial contract signed in June 2000 u Expenditures through September 2006 have totaled $24.9 million u Software will be replaced by December 2007 at an estimated cost of $3.3 million

10. 10 DWD: SUITES u Projected costs have increased from $27.7 million to $46.4 million u Business processes were not simplified u Design specifications were not defined in advance

11. 11 DWD: EnABLES u Expenditures totaled $23.6 million in February 2007 u Business practices were not simplified u Project was suspended in February 2007

12. 12 DOA: IT Consolidation Project Expenditures

13. 13 FTE Positions Eliminated as a Result of Server Consolidation

14. 14 DOA: E-mail Consolidation u Expenditures through September 2006 reached $6.4 million u Original projected completion date was June 2005 u Time line for project completion is currently unknown

15. 15 DOA: IBIS u $135 million projected cost over 10 years u Customization is to be controlled u Project progress is to be monitored u Staff costs are to be tracked

16. 16 DOA’s Statutory Oversight Authority for IT Projects u Review and approve annual strategic plans developed by the executive branch agencies u Develop project development standards u Develop methods for monitoring agency progress on IT projects

17. 17 Master Lease Financing

18. 18 Statutory Mechanisms for Legislative Oversight of IT Projects u Joint Committee on Information Policy and Technology u IT Management Board u Periodic reports to the Joint Committee on Information Policy and Technology from the UW System

19. 19 Recommendations for DOA u Collaboration with executive branch agencies on selecting a: –format for agencies’ annual strategic plans for IT –methodology for identifying high-risk projects u Enhanced project monitoring, including performance measures, process for project modification, and methods for project recovery or discontinuance u Policies and procedures to guide the use of master lease financing for IT projects, and an annual report on the program

20. 20 Information Technology Projects Legislative Audit Bureau May 2007