1. SUBAWARDS Durand/530 & SEQ Cluster ERA Training

2. SUBAWARDS Pre Award Management Post Award Management Policy Durand/530 & SEQ Cluster ERA Training

3. What is a Subaward? Subawards are sometimes referred to as subcontracts, subgrants, or subagreements

4. Durand/530 & SEQ Cluster ERA Training Subawards…. a third-party performing a portion of Stanford research project or other sponsored programs work must be intellectually significant typically use the subrecipient's personnel, resources and facilities All terms and conditions accepted by Stanford flows down to sub-recipients Stanford is responsible that the federal funds it provides subrecipients are spent in accordance with applicable laws and regulations

5. Subawards – Pre Award Management What Steps to take when proposing a Subaward Durand/530 & SEQ Cluster ERA Training

6. Subrecipient must submit a proposal to Stanford Stanford PI will incorporate the subrecipient’s material into his/her proposal Subrecipient’s budget incorporated into the Stanford budget as a line item per sponsor’s instructions The Stanford proposal (with the subrecipient component) is endorsed by an Institutional Representative and submitted to the sponsor (OSR) http://ora.stanford.edu/ora/osr/subawards.asp

7. Durand/530 & SEQ Cluster ERA Training Subrecipient proposal must include: (Signed) Subrecipient Commitment Form Statement of Work (SOW) Budget and Justification Any other documents required by SU or by Sponsor Documents uploaded into PDRF http://ora.stanford.edu/ora/osr/osr_forms.asp#sub_forms

8. Durand/530 & SEQ Cluster ERA Training Subaward - Post Award Management When the award is accepted, the Institutional Representative sends the Stanford Notice of Award (NOA) to the PI and award manager (RFA).

9. Durand/530 & SEQ Cluster ERA Training NOA PTA – create separate Task(s) Create an online requisition in iProcurement Expenditure types 54710 – IDC on $25,000 54720 – remaining amount above the $25,000 Standard Subaward Requisition job aid https://docushare.stanford.edu/dsweb/Get/Document- 77866/Creating_Subaward_Requisition.pdf https://docushare.stanford.edu/dsweb/Get/Document- 77866/Creating_Subaward_Requisition.pdf

10. Durand/530 & SEQ Cluster ERA Training NOA PTA – create separate Task(s) Create an online requisition in iProcurement Expenditure types 54710 – IDC on $25,000 54720 – remaining amount above the $25,000 Standard Subaward Requisition job aid https://docushare.stanford.edu/dsweb/Get/Document- 77866/Creating_Subaward_Requisition.pdf https://docushare.stanford.edu/dsweb/Get/Document- 77866/Creating_Subaward_Requisition.pdf

11. Durand/530 & SEQ Cluster ERA Training Subawards - Project Monitoring Review of Technical Performance Reports on timely basis by the PI Review of Invoices and Expenses-to-Budget Submit approved invoices electronically via the Requisition and Purchase Order Query in Oracle http://ora.stanford.edu/ora/osr/project_monitoring/subawards_pr oject_monitoring.asp http://ora.stanford.edu/ora/osr/project_monitoring/subawards_pr oject_monitoring.asp

12. Durand/530 & SEQ Cluster ERA Training Subawards - Closeout Subaward is closed out when its period of performance comes to an end Final Technical Reports (PI) Other Closeout Reports and (e.g., patent reports) Final Invoice - clearly marked FINAL no later than 60 days after the end of the Subrecipient's period of performance

13. Durand/530 & SEQ Cluster ERA Training Subawards – Policy Research Policy Handbook Subawards (RPH 3.7) http://rph.stanford.edu/3-7.html

14. Durand/530 & SEQ Cluster ERA Training Subawards Questions??? Suggestions…. ORA-1122 Subawards: Recognizing, Processing, Managing