1. USA JOBS New York National Guard Technician Personnel Management Course

2. USA JOBS HOW TO APPLY APPLICATION/SELECTION PROCESS SUPERVISOR RESPONSIBILITY QUESTIONS 2

3. USA JOBS Recruit Qualified Individuals. All Employees and Applicants Should Receive Fair and Equitable Treatment in All Aspects of Personnel Management. Maintain High Standards of Integrity, Conduct, and Concern for the Public Interest. (Use the 690-4 to govern your actions when hiring) 3

4. https://www.usajobs.gov/ OR https://dmna.ny.gov/jobs/?id=tech (NO hand-carried or mailed applications are permitted) 4 USA Jobs

5. COMMON MISTAKES NOT FILLING OUT ASSESMENT CORRECTLY. NOT PAYING ATTENTION TO AREA OF CONSIDERATION. NOT HAVING DATES ON RESUME (NEED MONTH/YEAR. EX: 02/2003 TO 04/2013). NOT PAYING ATTENTION TO REQUIRED DOCUMENTS (OF-306 (Declaration of Federal Employment), Resume, and transcript (if using education to qualify) are required now). NOT GIVING A FULL DESCRIPTION OF PRIOR EXPERIENCE. NOT FOLLOWING UP BEFORE JOB CLOSES. 5 Resume Transcript Questionnaire Confirmation

6. APPLICATION/SELECTION PROCESS ALL WE DO: REVIEW ALL RESUMES/PACKAGES. QUALIFY BASED ON NGB GENERAL AND SPECIALIZED EXPERIENCE STANDARDS. CONDUCT PANELING PROCESS IF NEEDED (A JOB WITH MORE THAN 7 QUALIFIED APPLICANTS NEEDS A PANEL). SEND QUALIFIED APPLICANTS BACK TO THE REMOTE/UNIT ADMINISTRATOR. (IN ACCORDANCE WITH THE 690-4 MERIT PROMOTION PLAN) 6

7. SUPERVISOR RESPONSABILITIES DON’T Influence a person to withdraw from competition for any position. Grant any preference or advantage not authorized by law, regulation, or rule to any employee or applicant. Take or threaten to take action against a whistleblower, be it an employee or an applicant. Ensure placement without regard to marital or family status, political affiliation, or EEO considerations. 7

8. SUPERVISOR RESPONSIBILITIES PLEASE DO Conduct Interviews IAW DMNA 690-4 and the Board Composition Memorandum. Determine Area of Consideration. Determine the eligible and potential applicant pool and recruitment sources prior to announcement. Advertisements are for 30 days unless collectively agreed upon otherwise. 8

9. Key Interviewing Rules Develop a standardized list of interview questions relevant to the position advertised. Apply consistent interview techniques with all candidates. Avoid questions which could possibly violate any Equal Employment Opportunity laws or provide information that could be deemed as favoritism/partiality. Ask open-ended questions. Never administer a physical test which could have potential for injury. 9

10. SUBMITTING A VACANCY ANNOUNCEMENT 10 CORRECT PD AND TITLE OF POSITION. KNOW YOUR AREA OF CONSIDERATION. IF YOU NEED CERTAIN REMARKS ON THE VACANCY ANNOUNCEMENT, PLEASE LIST THAT ON THE DETAIL PORTION OF THE SF-52. TIMING AND REQUEST OF YOUR VA.

11. Selective Placement Factors Announcements are built using the following: - Position Descriptions - OPM Requirements - NGB Requirements 11 ** Modifications of announcements can be made to include a unit preference with the exclusion of or decrease in Time/Experience Requirements, Educational Requirements or Security Clearance Requirements

12. Supervisory Responsibilities 12 Anticipate Vacancies and Personnel Actions That Will Support the Transformation of the National Guard: Promotions Reassignments Details Retirements Resignations

13. Hiring/Compensation Flexibilities: Hiring/Compensation Flexibilities: Recruitment Incentive Relocation Incentive Advanced-In-Hire (Special Qualifications) **Must be approved by the HRO/NGB prior to advertising. 13

14. Selection/Non-Selection 14 Management has the right to select or non-select providing good reason/judgment. All selections are tentative, pending approval from the Human Resources Office. Notify all Applicants of Selection/Non-Selection Remote Designee/Unit Administrator coordinates actual start/effective date. If any applicant withdraws from consideration or declines an offer, a statement from the candidate is required.

15. 15 Mrs. Avis A. Sanchez Human Resources Specialist avis.a.sanchez.civ@mail.mil (518) 786-4659 avis.a.sanchez.civ@mail.mil Questions?