Presentation on theme: "myvetan – Payroll on Demand"— Presentation transcript:
1 myvetan – Payroll on Demand Web based Payroll Management Software.Complete Payroll/HR SolutionComplete MIS/Statutory ComplianceComplete Employee Self Service ModuleOnline Leave ApplicationsOnline TDS ProjectionsMake HR PoliciesPublish News/Polls/Surveys/FAQ and analyze resultComplete Web based system with Role based SecurityRobust RDBMS databaseScalable to fit your needs
2 Flexible Structure building capability of Earnings & Deductions Flexibility to add or modify any number of Salary Components – Earnings & DeductionsUser Defined Entry Field with unmatched flexibility for Formula, percentage or Customized CalculationTaxable & Non Taxable Earnings for Income Tax CalculationsPayslip / Non Payslip ComponentCalculation based on AttendanceMonthly or Yearly PaymentsFrequency of Salary HeadAlso compute various other components that do not appear in payslips
3 Leave & Attendance Management Leave Rules can be definedIncrement of Leave on Pro-rata basisCarry forward facility for balance leaveEncashment of LeaveLeave Utilizes & Balances can be checkedCL, PL, SL, Compensatory & Customizable LeavesAutomatic Leave payout on termination of Employees (in Full & Final Settlement)Swipe card / Attendance machine if any can be linked to our softwareAttendance ArrearsMonthly Attendance Register & Yearly Attendance SummaryAttendance / Leave Ledger.Submission of online Leave Application and supporting workflow.
4 Loan & Advance Management User Definable Loans/Advances (Multiple)Loan Disbursement option with EMI optionAutomatic recovery of EMI & stops automatically once the Loan amount is totally recoveredAuto calculation of Interest on Loans based on Flat Interest, Reducing BalanceLumsum recovery of LoanInterest free Loan Perquisites as per Income TaxLoan Recovered, Loan Balances & Loans History – Employee wiseLoan LedgerOnline submission of Loan Application and supporting workflow
5 Payroll ProcessingInput information for all newly joined employees and resign left employeesCreate a new payroll month & Process SalaryOver-ride facility for any Salary componentsSalary on Hold & Freezing of Salary in case of Termination of EmployeesProcess by Exception - you only need to enter Pay and/or deduction information when there are changesPro-rata calculations for employees based on AbsenteeismProcess & Print Payslips for groups or for selected employeesLock month facility to avoid changes in Processed Data
6 Salary Reports (Payslip & Salary Sheet) Automatically calculates all the income, deductions & Company Contributions as per the requirementRegular Payslips (with Logo) can be viewed or edReimbursement Payslips can be viewed or edUser defined Salary Sheets can be viewedGenerates Cash / Cheque / Bank Transfer ListGenerate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for BanksYTD salary Sheet & Summary of each employeeSeparate Payslips can be generated for Arrears, Medical, Reimbursement & LTA
7 Bank TransferBank Transfer Statement facility available for all the banksSoft copy format also available in Excel or any format specified by different banksBank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary PaymentsCovering LettersCheque / Bank Transfer / Cash List
8 Reimbursement Management Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement ComponentsUpper limits can be specified – Employee wise or Grade wiseAnnual Limits or Monthly AccrualsOpening Balance, Entitlement, Amount Reimbursed and Balance amount can be checkedReimbursement Payslips, Bank transfer statement for Reimbursement Components
9 Arrears CalculationArrears calculation for any previous period / Retrospective effectSeparate Payslips can be generated for the Arrears ComponentsBank transfer statement for Arrears Component
10 Other Payments Arrears Calculations Overtime, Gratuity, Bonus & Exgratia CalculationReimbursement - Medical, LTA or any other user definable reimbursementSupplementary PaymentsMonthly Reconciliation - allow us to compare the changes in the pay components from last month to this month or for any number of months
11 PF Calculation & Reports User defined PF Rate of Deduction for Employer & EmployeeEmployee & Employer ContributionAutomatic Bifurcation of EPF & EPSPF applicability check at Employee LevelOptions to Limit Maximum Salary for PF DeductionAuto generation of Electronic Challan cum Return (.ECR)Form 5, 10, 12A, 3A, 6A, 9, 11, Challan & Reconciliation Statement
12 ESIS Calculation & Reports User defined ESIC Rate of Deduction for Employer & EmployeeESIC applicability check at Employee LevelESIC Register, Form 5, 7 & Challan
13 Professional Tax User definable State wise Slab PT applicability check at Employee LevelForm III & Challan
14 Income Tax ManagementAuto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this monthInbuilt Exemption Calculation for HRA, Conveyance, Children Education Allowance, Medical Reimbursement, LTA etc.Option for Investment Declaration by EmployeesProvision for considering Income from Previous EmployerAuto calculation of TDS based on ProjectionsIncome Tax Projections with the options to deduct projected TDS from Monthly SalaryPrints Form 16, 12BA & Online Challan 281Quarterly e-TDS Return as per the NSDL formatIncome Tax Projections can be ed in PDF format
15 Full & Final Settlement Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous monthAutomatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.Generates Full & Final Settlement Calculation sheet for all the calculations done
16 User Defined ReportsUser Defined Reports with the option to choose from the available field, user can define his own customized columnar reportsSorting, Grouping, Sub-total, Grand-total & Conditions can be definedLetter Writing Module
17 Reporting Output reports to screen, printer, MS Word & Excel Option to preview Payslips / Salary Sheets or any other reports on screen before final printingPrint Transaction & Master History for any periodGenerating report is made easy with an advanced filter function to select the relevant employees or groups for the reportPrints any of our report for the previous periods.
18 Data Import (Masters, Salary & Leave Record) Employee & Payroll Data if available in Excel can be Imported to our software
19 HR Functions General Information / Personal Information Address/ Contact detailsEmployee Qualification / Work ExperienceFamily Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity NomineePassport/Visa details / LIC detailsHobbiesAchievementsVehicle/ Driving License detailsEmployee TrainingsEmployee Appraisals/ Questions/ Question Groups/ Questionnaire DesignerEmployees Documents/ Photos / AttachmentsEmployee Targets/ CommitmentsEmployee SkillsComplete Tracking of Employee Movement between Branches Departments/ Grades/ Designations
20 Recruitment Management Manpower Requisition Form and related Workflow for approvalsVacancy Creation and related work flow for approvalsUser friendly Resume Database ManagementEasy Integration of online Resume Submission by candidateSearch in Resume Database for keywords, Vacancy RequirementsSearch inside records, CVs, notes, s etc.Review, Shortlist, Tag Candidate ProfilesSchedule Interview Rounds with Automatic alert to Candidates through sOnline test for candidateUpdate Interview Results with Automatic alert to Candidates through sGenerate Offer Letters to candidates with Automatic Alert to Candidates through sGenerate Appointment Letters to candidates with Automatic Alert to Candidates through sPost/View/browse Candidate Details, Notes, s, History, CV at simple clicksBulk to candidates
21 Training ManagementUser defined Training Course / Course Categories available.Course Program can be created resulting into Training Schedule for a given Training Year.Nominations can be done throughEmployee can nominate himself online for the training through self nomination.Manager can nominate his subordinates for the training.Nomination can also be done due to Training Need Analysis.Faculty / Coordinator and External Agency masters can be maintained.While designing Courses, Qualifying Skills, Qualifying Courses, Disqualifying courses, Reading Links etc. can be maintained.Direct Cost and indirect cost per employee can be maintained.Employees training cost can be calculated based on the formula.
22 Training ManagementTrainings Schedule for the calendar is pre-defined and available to the employees online.After the training, Feedback can be posted by employees and faculty / trainer can also post the rating of the participant employees.Date wise Employees / Whole Program Attendance can be maintained easily.Training Locations, Training Venues, Special Needs during training, Expectation from the training can be defined.On the basis of predefined Priority scheme training program can be allotted for the limited no of seat
23 Employee Appraisal Management Company Objectives, Initiatives can be definedGoals/KRA derived from Company Initiatives can be maintainedJob Description based (JD) based goals are maintained.Goal sheet allocation for the employees with workflow between manager and employee can be done.Upon Goal Sheet Approval by employee and manager, goal sheet is assigned to the employeeEmployee can regularly keep posting goal progress which is automatically available to manager.At the appraisal event, managers can view goal sheet achievement and rate the goal sheet.KRA/ competencies/ QA forms can be designed by the user and can be allotted to employees at the time of appraisal.
24 Employee Appraisal Management Notes can be put in by Managers, dotted managers.360 degree appraisal can be achieved where Managers, Subordinates, Peer group, Customers, vendors can rate the employee based on various user defined parameters.Normalistion of appraisal score can be done by HR if required.Appraisal result is available at the time for Promotions/increments.Appraisal is fully automated, user defined and workflow based with intimations.Not closed Appraisals and conflicts can be tracked.
25 Exit Management Employee can place the request of exit online. Request can be approved or rejected by the immediate authoritySuperiors can input exit requests for their subordinatesExit request is sent to each concerned department heads for ApprovalDepartment Head can input/track receivables from the employeeUpon clearance from department heads intimation to respective authority for their further course of action.Auto transfer of data to Payroll for full & final settlement calculation.
26 Reimbursement & Claim Management Creation of different reimbursement heads.Employee can submit Reimbursement claim online.Employee can attached soft copy of his reimbursement bills.Reimbursement balance, entitlement, Summary, LedgerApproval Workflow – Accepted & Rejected with auto mail Intimation
27 Online TDS Declaration Management Employee can submit Income Tax Declaration OnlineEmployee can attached soft copy of his declaration proof.Income Tax projection report – Projected & Actual BasisApproval Workflow – Accepted & Rejected with auto Intimation
28 Tax PlannerEnter the Investment details and get the instant projections for TDS.Tax planning can be done with this tool easily, by testing various combinations of testing and get the best combination.
29 User Rights / Security Users can be created User Level Rights can be created and managedRole based Security Model/ Assign rights to Payroll Officers for Managing different groups of employeesAudit Trails
30 Software Architecture Completely Web based productDesigned using State of art technology. ASP.NET MS SQLSoftware installation on clients machines are not required.All authorized personnel can login to the system and do the required functionality as per their rights
32 Employee Self Service Module Each employee is provided with an online accountEmployees can login and view theirPayslipsYearly Salary RegisterLoan / Advances Recovery/ BalanceReimbursement Payments / Balance / StatusIncome Tax ProjectionsSubmit their Income Tax DeclarationsSubmit Leave ApplicationSubmit Reimbursement Bills.ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselvesDelivers significant cost & time savings for Payroll/HR department.Improves administrative responsiveness & efficiency.Enables greater employee satisfaction, fuels productivity
33 Other Add on Modules Integration of Payroll Software with Tally Journal Voucher Entries
34 Thanks for your valuable time. We assure you our best attention. Our Contact DetailsMumbaiTel. : / 52 / 53 /54Cell : /DelhiCell :Website :Locally available in Mumbai | Pune | Delhi & NCR | Bangalore | Hyderabad | Chennai | Kolkatta & Ahmedabad