1. An Investigation into using a Document Management System Presented by: Bijal RanaSupervisor: John Ebden

2. Outline Project Description Requirements The use of a Document Management System Design Considerations Expected Output

3. Project Description To create a website for Rhodes, that in essence will be a Document Management System (DMS) What is Document Management? The main objective of the DMS would be: –Allow sharing of documents between departments at Rhodes

4. Requirements The requirements are as follows: –User access must be controlled Access Control List –Users should log in and only see information relevant to them –Separate folders and sections must be created for each department

5. Why use a DMS? It facilitates communication and sharing Reduces document management costs It allows for the storage, management and distribution of documents Allows for easier retrieval of documents

6. Design Considerations The tools that I will be using: PHP SQL database HTML Microsoft IIS – Internet Information server

7. PHP Stands for Hypertext Pre-processor Syntax similar to C and Perl Open source, server-side scripting language Can embed PHP in HTML pages Easy to maintain and update compare to ASP and Perl

8. Advantages of PHP Offers excellent connectivity to most databases like –MySQL, Oracle and ODBC Cross platform compatibility –Apache, Microsoft and Netscape Open Source

9. Microsoft IIS A file and web application server that can be used on a LAN, WAN, or the Internet. Can be installed on – Windows NT Server 4.0, – Windows 2000 Server – Windows.NET server

10. The Expected Output A system that – controls the user access and the viability of information on integrated website – gives individual users and departmental workgroups the ability to quickly find, share and access all document types

11. Questions