1. 1 Human Capital Information & The Defense Medical Human Resources System – internet (DMHRSi) Defense Health Agency Manpower and Organization “Medically Ready Force…Ready Medical Force”

2. 2 Agenda Leadership, Governance, and the need for Human Resources Information DMHRSi – Past DMHRSi – Present DMHRSi – Future & Next Steps MORE THAN JUST TIMECARDS… IT IS ABOUT THE INFORMATION!

3. 3 “Medically Ready Force…Ready Medical Force” Leadership Needs for Human Resources Information Active Duty Contractors Civilians Other Federal Employees (PHS, VA) Manpower Personnel Education & Training Readiness Labor Cost Accounting How much do they cost? Who is deployable? Who is trained? Doctrine Training Materiel Solution Personnel Reserves & Guard USUHS O r g a n i z a ti o n Who Are They? Where Are They? Volunteers

4. 4 “Medically Ready Force…Ready Medical Force” DMHRSi – Past Need for Human Capital Information identified in the Persian Gulf War, GAO, and Congressional Interest Web-based, Commercial Off the Shelf (COTS) Deployed to All Hospitals, Medical, Dental & Vet Clinics as of 30 Sep 2009 $168M Total Lifecycle Costs since 1998

5. 5 “Medically Ready Force…Ready Medical Force” DMHRSi – Present 600 sites, 170,000 users for $11M/year Agile Implementation for Development Eliminated historic Backlog of System Change Requests Regular updates released every 60 days Were Ranked #17 - DMHRSi ranked 17 of 21 MHS Data Systems, by percentage of “Users Satisfied” What can be done?

6. 6 “Medically Ready Force…Ready Medical Force” Information Needs of MTFs Consolidation of HR functions – No duplicate data entry! Eliminate stand alone systems and redundant HR data bases Standardized labor cost assignment across the MHS Cost of medical readiness Reduce In-/Out-Processing times Visibility for personnel of their own HR information (Self-Service) Instant access to HR information on personnel Visibility of staffing levels (authorized vs assigned) Query for all personnel types (Active Duty, Civilian Contract, Reserve)

7. 7 “Medically Ready Force…Ready Medical Force” Information Needs of MTFs (cont.) Track historical training (Joint Commission requirement) Up-To-Date visibility of training available (at MTF or across the MHS) Request/Sign-up for training electronically vs paper Single data base for all training received Service systems and Joint Knowledge on Line (JKO) interface with DMHRSi Instant access to readiness posture of personnel Visibility of HR data Tracks readiness equipment/clothing issue; medical/administrative requirements Single source for National Provider Identifier (NPI)

8. 8 “Medically Ready Force…Ready Medical Force” The Value of DMHRSi Meets most of the Information Needs at the MTFs; Some of the Information Needs at the Service level; but Little of the Information Needs at the Enterprise level DMHRSi not fully utilized: Army using “Line” systems for E&T and Readiness Navy/AF using their own systems for E&T and Readiness DHA using its own system for E&T USUHS not using DMHRSi Defense agencies mandated to transition to FMTS However, NCR MD reliant on DMHRSi to manage complicated HR/Manpower/LCA functions

9. 9 “Medically Ready Force…Ready Medical Force” DMHRSi – Future Automation of manual interfaces via Informatica Eliminated 22 of 28 Complex Customizations Upgrade to R12 – newest software version DMHRSi Data Repository (DDR) MHS HR / Business Intelligence Solution Ongoing efforts to configure system to support Tri- Service MTFs – Labor Cost Assignment Continue to Learn and Use the COTS’ functionality DONE! (Sep 2011) DONE! (July 2012) DONE! (Mar 2015) Scheduled (Aug 2015)

10. 10 “Medically Ready Force…Ready Medical Force” The Way Ahead DMHRSi funded through FYDP (sustainment only) System performance metrics being developed Measure the “value” of HR Data Info to the MHS Standardization of business rules IM/IT Guiding Principles Learn more about COTS – Eliminate Customizations! eLearning and Competency Management Talent Management & Workforce Planning

11. 11 “Medically Ready Force…Ready Medical Force” MHS IM/IT Guiding Principles 1.Joint First, Common Architecture 2.Adopt, Buy, Create 3.Transparent and Accountable Management 4.Driven by Strategy 5.Speed to Market 6.Requirements Drive Solutions Approved by SMMAC on 30 Nov 11

12. 12 “Medically Ready Force…Ready Medical Force” Examples of Available Data/Reports Alpha Rosters by MTF or work center Roster by person type Roster by skill type Roster by Occupation Code Rosters with home address and phone All positions and who is filling them All empty positions Roster of all personnel with a specialty (i.e. mental Health) Deployed Personnel All supervisors and who they supervise All positions by organization List of critical employee dates List of people by pay grade List of Org/Group mismatch All positions with more than one person assigned All personnel who require a NPI number and if it is entered LCA records on Orgs All timecard approvers by Group Status of all timecards Hours reported by MEPRS Code and work assignment All training history Training history by individual course HR errors that effect EAS files Skill Type/suffix to Occ Code mismatch All loaned personnel All borrowed personnel Roster of all dual component personnel

13. 13 “Medically Ready Force…Ready Medical Force” ? Questions?

14. 14 “Medically Ready Force…Ready Medical Force” Ms. Kathy Chivington Defense Health Agency Manpower and Organization kathy.s.chivington.civ@mail.mil 703-681-7519 kathy.s.chivington.civ@mail.mil Contact Information