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Accessible Presentations For MS PowerPoint 2013 Presented by: Valerie East
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Learning Outcomes Create files in an accessible ready format. Add accessibility features required for users of screen readers. Convert files to accessible PDF format. Best practices for sharing class presentations with students. Resources.
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What is an Accessible Document? Structured for effective use by people with disabilities Assistive Technology can access JAWS, ZoomText, Kurzweil JAWSZoomTextKurzweil
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Connection to Strategic Plan Student Experience Accessible to online & mobile learners Contemporary Learners Increases Digital Literacies Sustainability Paperless working regardless of device
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Sample Inaccessible Presentation
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Sample Accessible PowerPoint
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Navigation Review Main Window Areas Normal, Outline, Master, Comments Note: Only areas screen readers can see are Outline (Placeholders) Notes Alternative Text Comments (can be added to export PDF files)
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Title content
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Create Slide Deck Quickly Tip: Use the Outline Tab to Create new slides
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Master Slides – What are they? Set of style pages for different layout formats Change in template design automatically reformats slides Can create your own master layouts to suit your needs Can add additional ‘place holders’ to existing layouts
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Why are Slide Layouts Important? Provide Placeholders which are displayed on the Outline (picked up by screen readers) Tip: If text boxes are added in individual slides they do not appear on the outline and are not read by screen reader.
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Explore Look at the master slides Add SLC logo – Set Transparent Background Change the font styles/sizes & see want happens to your slide show Change a layout format, or create a new layout format
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The Importance of Titles Include titles on each slide Adds navigation for screen readers Similar to Headings in Word Tip: If you don’t want to “see” your title when presenting, put it behind the image.
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Reading Order If text boxes are added in individual slides they do not appear on the outline and are not read by screen reader. In PDF, text boxes will be read in the order that you put them in. Check reading order pane (Home > Arrange > Selection Pane)
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Fonts Styles – Serif vs Sans Serif Size – 30 point minimum Points per page – 6-7 max
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Sample Fonts Sizes This is 36 pt This is 32 pt This is 28 pt This is 24 pt This is 20 pt This is 18pt This is 14 pt This is 12 pt
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Sample Font Styles Serif Fonts Times New Roman Book Antigua Palatino Century Brush Script Sans Serif Fonts Calibri Century Gothic Verdana Trebuchet Arial
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Colour Adequate contrast in colour Don’t use colour as the sole method of distinguishing groups CNIB Clear Print Guidelines CNIB Clear Print Guidelines
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Tables Create within PowerPoint (don’t copy from other files) Identify the Header Row Add Alternative Text
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Insert a table: click table image below
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Charts & Graphs Create within PowerPoint Don’t copy from Excel Add Alternative text For detailed graphs, use the Notes pane to add further details Why? Screen Readers and YOU can find the data Reduces the need for detailed alternative text
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Insert a chart: click graph image below
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Images Add alt text for any images that add to content Don’t add alt text for images that are esthetic only Be succinct in alternative text Use Notes panel for expanded description Tip: Add caption instead of Alt Text
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Insert an image: click image below
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Multiple Images Tip: Group the images and add alternative text for the grouping
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Insert Multiple Images on this slide
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Hyperlinks Add meaningful & descriptive text to the Hyperlink Reference actual hyperlink in the Notes panel or after the descriptive text 15 Tips to Making Accessible Links 15 Tips to Making Accessible Links
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Video Can now embed videos from files, YouTube directly into presentation Add captions upon request Movie Captioner available Demo of Movie Captioner Demo of Movie Captioner
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Transitions and Animations Limit usage of animations Don’t use ‘blinking’ or ‘flashing’ as could trigger seizures
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Accessibility Checker Add to quick launch menu Does thorough test of presentation and identifies errors Provides description of the error and how to fix it
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Sharing / Posting Options Outline Mode – converts into a word document Adobe PDF Options Print as PDF – No accessibility Save as PDF – Some Accessibility Acrobat Tab – All Accessibility *BEST* Print as Notes
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What should you provide students? Outline Document Original PowerPoint Accessible PDF
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Want More Information? Lynda.com Lynda.com Penn State University Penn State University California State University California State University Algonquin College Algonquin College CNIB Clear Printing Guidelines CNIB Clear Printing Guidelines
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