1. 1 New Coordinator Orientation Lauren Amos, Katie Deal, and Liann Seiter

2. 2 Agenda Introductions What is Title I, Part D (Part D)? What is NDTAC? Responsibilities of Part D coordinators –Planning and funding –Monitoring and compliance –Reporting and evaluation National and state data Getting started

3. 3 Introductions

4. 4 What is Part D?

5. 5 Part D: Goals Improve educational services for children and youth who are neglected or delinquent (N or D). Provide services so that youth who are N or D can successfully transition from institutionalization to further education or employment. Prevent youth from dropping out of school. I-2

6. 6 Part D: Structure I-2

7. 7 What is NDTAC?

8. 8 About NDTAC Mission –Develop a uniform evaluation model. –Provide technical assistance (TA). –Serve as a facilitator between different organizations, agencies, and interest groups. Contract between U.S. Department of Education (ED) and American Institutes for Research (AIR)

9. 9 About NDTAC Assistance to State Part D Coordinators: Direct TA –Via State Liaisons –Via Data Team (for CSPR) Peer-to-peer interactions via ND Communities –Community calls and topical calls Products and resources Webinars Web sites –http://www.neglected-delinquent.org/http://www.neglected-delinquent.org/ –http://www.ndcommunities.org/http://www.ndcommunities.org/

10. 10 Planning and Funding Fundamental Responsibilities of Part D Coordinators

11. 11 Overview of Planning Planning involves the following: Implementing your State’s overall Part D program Providing guidance to your subgrantees in their planning to ensure alignment with State and Federal requirements

12. 12 Part D Coordinator Responsibilities: Planning III-4-6

13. 13 NDTAC Resources on Planning Provides overview of and resources/tools for the following: Conducting needs assessments Developing and reviewing applications Creating formal agreements between agencies III-8 http://www.neglected-delinquent.org/sites/default/files/docs/programAdminPlanningToolkit.pdf

14. 14 Overview of Funding III-3 ED determines the amount of a State’s allocations based on the number of students submitted to ED in the annual child count. SEAs allocate: –S1 funds to SAs based on formula funding –S2 funds to LEAs based on either formula funding or discretionary grants

15. 15 Part D Coordinator Responsibilities: Funding Conduct the annual child count and submit numbers to ED. Reserve funds for SEA administration, evaluation, and TA, if necessary. Determine SA eligibility. Review SA and LEA subgrantee applications Award allocations to eligible SA and LEA subgrantees. III-5-6

16. 16 NDTAC Resources Funding

17. 17 Describes tasks in the annual child count Provides tools and resources to help coordinators comply with Federal requirements NDTAC Resources on Funding III-8 http://www.neglected-delinquent.org/sites/default/files/docs/AnnualCountToolkit_DeterminingFormulaCounts.pdf

18. 18 NDTAC Resources on Funding Addresses: Purpose of the count Eligibility Relation to other ED reporting requirements Difference between the SA and LEA count http://www.neglected-delinquent.org/resource/annual-count-understanding-process-and-its- implications

19. 19 Monitoring and Compliance Fundamental Responsibilities of Part D Coordinators

20. 20 What Is Monitoring Review? III-8 Program monitoring involves regularly and systematically examining program implementation and administration. Purposes of monitoring are to: –Emphasize accountability for using resources –Ensure that all children have equal opportunity to obtain a high-quality education –Assess program implementation of policies and procedures for compliance

21. 21 Federal and Subgrantee Monitoring 33 III-8 1 22

22. 22 Part D Coordinator Responsibilities: Federal Monitoring Review the indicators and documentation that Federal monitors typically require to assess SEA program compliance. Communicate with ED. Review past monitoring reports for your State. Prepare your SAs and LEAs for Federal monitoring reviews. III-8-9

23. 23 Part D Coordinator Responsibilities: Subgrantee Monitoring Create subgrantee monitoring protocols and guidelines. Establish consistent monitoring “cycles” or schedules. Require corrective actions for subgrantees not in compliance. Ensure that LEAs and SAs are monitoring every facility that receives Part D funding. III-9

24. 24 NDTAC Resources Monitoring

25. 25 Resources on Monitoring A Guide to Meeting Compliance Requirements for the Title I, Part D Program, NDTACA Guide to Meeting Compliance Requirements for the Title I, Part D Program Office of Safe and Healthy Students (OSHS) Monitoring Plan for Homeless and Neglected or Delinquent Monitoring Programs (December 2014), EDOffice of Safe and Healthy Students (OSHS) Monitoring Plan for Homeless and Neglected or Delinquent Monitoring Programs Tips for Subgrantee Monitoring, NDTACTips for Subgrantee Monitoring 2014-15 Topical Call Series on Subgrantee Monitoring Tools, NDTAC2014-15 Topical Call Series on Subgrantee Monitoring Tools

26. 26 Fundamental Responsibilities of Part D Coordinators Reporting and Evaluation

27. 27 What Is the Consolidated State Performance Report (CSPR)? Data-collection instrument administered annually by ED’s Office of Elementary and Secondary Education. The required measures for Part D can be found in CSPR section 2.4. and include the following: –Demographic data of students –Data on transition services –Academic/vocational achievement data –Reading and math performance data III-11

28. 28 What is EDFacts? ED initiative to collect, analyze, report on, and promote the use of high-quality performance data. Most Part D data now reported through EDFacts. Eventually, all CSPR data will be reported through the EDFacts’ online Education Data Exchange Network (EDEN) Submission System (ESS). III-11

29. 29 *Includes only credits earned while enrolled in facility for SY 2012–13; does not include adult corrections **Includes diplomas and GEDs earned while enrolled in facility and after exit for SY 2012–13 How ED will use the CSPR Data (GPRAMA) III-11

30. 30 Part D Coordinator Responsibilities: Reporting and Evaluation III-12-14

31. 31 Part D Coordinator Responsibilities: Reporting and Evaluation III-12-14

32. 32 Part D Coordinator Responsibilities: Reporting and Evaluation III-12-14

33. 33 NDTAC’s Resources on Reporting and Evaluation Latest updates for the CSPR data collection Review of data collection process Details about the CSPR and the EDFacts initiatives Comprehensive reporting instructions III-14 http://www.neglected-delinquent.org/sites/default/files/NDTAC_CSPRguide_2014-15_508.pdf

34. 34 NDTAC’s Resources on Reporting and Evaluation III-14

35. 35 National and State Data

36. 36 NDTAC’s Fast Facts State data compared to national data Data is suppressed http://www.neglected-delinquent.org/fast-facts/united-states

37. 37 ED Data Express State data Able to compare states to each other Data is suppressed http://eddataexpress.ed.gov/index.cfm

38. 38 PDF of State’s Data Provided by NDTAC Sent to State Coordinator Unsuppressed data Can be used internally

39. 39 NDTAC’s Annual Performance Overview National data only. Provides overview of national performance. http://www.neglected-delinquent.org/sites/default/files/NDTAC_Ann_Perf_Ovw_508.pdf

40. 40 INSERT STATE PLANNING TEMPLATE State Planning Template

41. 41 State Planning Template

42. 42 Getting Started

43. 43 Strategies for Getting Started Learn the law. Communicate with your NDTAC State Liaison. Network with the ND Community and participate in ND Community events. Train and support your subgrantees. The “New Coordinator’s Handbook” has more information about each of these strategies. II-2-3

44. 44 Tour of NDTAC Web Sites Neglected-Delinquent.org NDcommunties.org

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70. 70 Helping You Maximize Your Time III-2 Coordinators with… How NDTAC can help you maximize your time 10% FTE or less Point out key tools, toolkits, and briefs that can assist you or your subgrantees on important topics. Provide presentation slides on the annual count, CSPR, and other topics for your use. 11%–50% FTEConnect you with other Part D coordinators to facilitate sharing of resources and problem-solving. Assist you as you implement IWPs, discretionary grants, risk assessments, and other items. More than 50% FTE Connect you with expert panel members who can assist you beyond the basics.

71. 71 Year at a Glance III-15

72. 72 Year at a Glance (continued) III-15

73. 73 Resources Needed To Get Started Top five resources to have copies on hand: 1.New Coordinator’s HandbookNew Coordinator’s Handbook 2.Title I, Part D, Program Administration Planning ToolkitTitle I, Part D, Program Administration Planning Toolkit 3.The Annual Count Toolkit: Determining Formula Counts for Title I, Part D, Funding AllocationsThe Annual Count Toolkit: Determining Formula Counts for Title I, Part D, Funding Allocations 4.Office of Safe and Healthy Students (OSHS) Monitoring Plan for Homeless and Neglected or Delinquent Education ProgramsOffice of Safe and Healthy Students (OSHS) Monitoring Plan for Homeless and Neglected or Delinquent Education Programs 5.Instructional Guide to Reporting Title I, Part D, Data in the CSPR for Current School YearInstructional Guide to Reporting Title I, Part D, Data in the CSPR for Current School Year

74. 74 Resources Needed To Get Started Top three Web pages to bookmark in your Web browser: 1.Statute: http://www.neglected- delinquent.org/title-i-part-d-statutehttp://www.neglected- delinquent.org/title-i-part-d-statute 2.Nonregulatory Guidance: http://www.neglected- delinquent.org/title-i-part-d-nonregulatory- guidance-introductionhttp://www.neglected- delinquent.org/title-i-part-d-nonregulatory- guidance-introduction 3.ND Communities: http://www.ndcommunities.org/ http://www.ndcommunities.org/