1. Dhanonjoy C. Saha, Director Regina Janicki, eRA Manager December 3, 2015

2. Cay·use ˈ kī ˌ (y)oos, kī ˈ (y)oos/ noun A member of an American Indian people of Washington State and Oregon or the language of the Cayuse, of unknown affinity adjective Relating to the Cayuse or their language Cayuse / ˈ ka ɪ u ː s/ noun A small Native American (Western US & Canadian) pony used by cowboys

4.  Cayuse (424) is a Web application portal created to simplify the creation, review, routing, approval, and electronic submission of grant proposals, i.e., S2S (system-to-system) submission of proposals  It is owned and operated by a company named Evisions, Inc.  For usual help contact Regina Janicki at (718) 430-3643 or Regina.janicki@einstein.yu.eduRegina.janicki@einstein.yu.edu  For urgent help (when we are not available) you may call (503) 297-2108 Ex 201  https://yu.cayuse424.com/ https://yu.cayuse424.com/

5.  It delivers the S2S federal grant proposal development and submission capabilities, checks errors and warnings, and performs most validations before submission  It can transform an old application or application created for one opportunity type to another (type) without creating a whole new application  It also can import sub-award proposal budgets - from on-campus collaborators, other institutions, or subcontractors, whether they are Cayuse subscribers or not

6.  Downloads funding opportunities (i.e., forms)  Stores data and files (i.e., contact information, bio- sketches, budgets – auto calculates most items)  Enables users to easily prepare applications  Checks for errors and warnings (including sponsored required validations)  Routes applications and documents for internal approvals  Electronically submits proposals to Grants.gov  Can prepare reports about submissions

7.  Web-based – can be accessed from anywhere, anytime  Browser support -- Internet Explorer, Firefox  Safari and Google Chrome are not preferred  Configurations  JavaScript enabled  Cookies enabled  Pop-ups allowed

8.  Existence of a profile in Cayuse  PIs and administrators register with NIH eRA Commons, NSF Fastlane, HRSA Handbooks, DoD eBRAP and …  Existing agency accounts need to be “affiliated” with new Einstein  Individuals must have role as a PI

9.  Send an email with your request, along with your complete contact information and professional email address to: regina.janicki@einstein.yu.edu regina.janicki@einstein.yu.edu  The username and password given are case- sensitive  You can change the password once you sign in

10.  In most cases, Principal Investigators have their administrative personnel work on their applications  To delegate authority Office of Grant Support (OGS) must have a signed delegation/routing form on file  Delegation routing forms can be found at http://www.einstein.yu.edu/docs/administra tion/grant-support/Delegation-routing2.doc http://www.einstein.yu.edu/docs/administra tion/grant-support/Delegation-routing2.doc  This needs to be done only once

11.  Select the Create button  Complete the Proposal Name field  Proposal Name should be filled out using Einstein’s guidelines (It’s an internal title)  Competitive grants: PI’s last name/Grant Mechanism/Deadline Date (e.g., Smith/R01/2-5- 16)  Non-competing RPPRs/Progress reports: NC-PIs last name/Grant Mechanism/Deadline Date (e.g., NC-Smith/R01/2-15-16)  OPAS (Other Pre-Award Submissions): OPAS-PI last name/Type of OPAS/Deadline date (e.g., OPAS-Smith/JIT/2-10-16)

12.  Appointed members -- Continuous submission  Temporary members -- Applications must be received within two weeks of the standard submission date  Please make it clear on Cayuse when the PI expects to submit or indicate study section exemption, i.e., Smith/R01/12-10-15-SS

13.  Click on the “People” tab to check if they are listed  Key persons shouldn’t, ideally, be manually entered in the actual application; they should have a professional profile in the People section that can be auto-filled in the application, as certain setting will allow for auto-calculations/proper auto-fill functions on Cayuse.  Auto-fill sections are indicated by a pencil icon on the right side of the text field

14.  To create a profile, click on the “+Person” icon  Type in the person’s name and any other information you want to add (departments, etc.). In most cases, you need to click “Create Affiliation”  Select the appropriate educational institution. All internal personnel should choose Albert Einstein College of Medicine, Inc.  Please fill in eRA Role: which should be PI, for investigators and administrative personnel should be listed as “Assistants”

15.  If you know you will have a sub-contract and use a SF424 R&R budget, make sure the sub-K institution is in the system. If not, please send an email to Regina, including all (where applicable) of the following:  Institution Name  Address  DUNS number  Congressional District  Fringe Rate  IDC rate  An institutional profile will be created  It is not necessary to create a new institutional profile for a consultant from another institution

16.  Person to be contacted on matters involving this application: should be Dhanonjoy Saha, Ph.D. Auto-fill this into your application— making sure you keep everything—especially email, intact  The pre-award email goes to all three members of the OGS -- Dr. Saha, Regina Janicki and Gerard McMorrow

17.  Authorized Organizational Representative: Regina Janicki. You will notice there is NO email address. Put in your own. This will allow you to receive email notifications regarding the grant submissions.  NIH does not have a specific field for administrative professionals. Adding your own in her (Regina’s) email field allows you to get the same mail as the PI and all the members of the OGS.

18.  Section A (of RR Budget) Senior/key person  PI should have some effort  Base salary (for anyone named on the budget) should be equal to his/her annual salary per Banner Finance (+2% increment)  Please explain any variations in the proposal summary comments box  For anyone on Montefiore PR—please note in the comments box and add MMC ORSP to routing chain  Anyone expecting a promotion/raise—please note/explain in the proposal summary comment box

19.  Salary cap applies to NIH and a few other federal awards and other grantors  AHRQ, SAMHSA, CDC, HRSA, ACF, ACL, CMS  USDA, DoD and NASA use different Salary Cap – Benchmark Compensation Amount  If you use salary cap for other grantors, please add an explanation and attach grantor policy as document  Months must always be shown if salary is budgeted  Fringe must always be budgeted at the Federal negotiated rate; otherwise explain  Any waiver must be approved either by the Associate Dean for Finance and Administration or the Executive Dean

20.  We strongly urge that you begin routing at least eight business days before the application deadline  Applications are “locked down” for editing fields and uploading anything into the budget section when the routing button is checked off  You can ask for permissions to go in and edit, post-completion of routing, however only for the scientific and administrative portion, not the budget

21.  The Cayuse summary form needs to be filled out. This is a generic form, but very useful to us, internally  The highlighted fields (on the “cheat sheet”) are mandatory  Everything else can be left out (and budget will be auto-filled by the system  The Einstein Final Approval Form is required for EVERY application, except for OPAS  Every field must be filled out and the application must be signed with the current date

22.  Routing chains for all competing grants :  PI  Chair  Office of Grant Support  Dean’s Office  CCI (Einstein’s IRB), IACUC, and/or EH&S (if Humans, Animals or Health/Safety issues are involved)  OGS-Budget  Authorized Organizational Representative (AOR)*  FCOI (Financial Conflict of Interest)  Office of Biotechnology (if applicable)  MWBE *Once the AOR has approved, you can submit the application

23.  Routing chains for NC applications :  PI  Chair  Office of Grant Support  EH&S is the ONLY compliance department who wants to see the application, if applicable.  OGS-Budget  FCOI

24.  OPAS Routing Chains:  Very abbreviated  PI  OPAS

25.  For competing, electronic submissions:  Once the AOR has approved, you may submit.  Go into the Electronic Submission section (bottom of left side navigation panel of your application)  Click Validate Proposal. If there are NO errors, hit Validate and Submit  Pop-ups will appear. Hit submit again and another pop-up will appear, telling you the submission is in progress. Keep this window open until you get confirmation that it has been submitted

26.  Select “Other” when creating the application.  Fill in the budget, the summary page (as indicated above), and the Einstein Final Approval form  Include some information about the opportunity from the sponsor (example, sponsor does not allow indirect costs), you should indicate that in the notes section of the summary page  Upload the document, policy if any

27.  Same procedures as non-federal  Please make sure—when creating the budget— to select “Einstein” as the institution in the budget, not the “Prime Institution.”  Full routing is required

28.  There are specific guidelines on our website regarding the various OPAS submissions.  Please do not include the Einstein Final approval form for this type of submission.  Do not fill out the Einstein summary form, beyond the “Comment” section on the bottom of Cayuse’s summary page  Add the full name and address of anyone you want us to send correspondence to in the Comment section, along with instructions of what is to be sent  All documents can be uploaded in the “Document” section  Routing should be PI/OPAS

29.  You can choose either Other or Subcontract when creating the proposal/RPPR.  Fill in the budget, summary page and the Einstein Final Approval form  Also include the RPPR report for NIH in the document section (it may be incomplete)  Routing is required

30.  For general information, please contact the Office of Grant Support at (718) 430-3643 or preaward@einstein.yu.edu preaward@einstein.yu.edu  For pre-award budget -- Gerard McMorrow at (718) 430 3580 or gerard.mcmorrow@einstein.yu.edu gerard.mcmorrow@einstein.yu.edu  For Cayuse, eRA Commons and any other help -- Regina Janicki at (718) 430-3643 or Regina.janicki@einstein.yu.edu Regina.janicki@einstein.yu.edu  For any other help -- D. C. Saha at (718) 430- 3642 or dhanonjoy.saha@einstein.yu.edudhanonjoy.saha@einstein.yu.edu