1. Centre for Genetic Resources, the Netherlands Chris Kik, CGN, Wageningen, the Netherlands LEAFY VEGETABLES WP5 Coordination

2. Centre for Genetic Resources, the Netherlands Outline Major activities of the coordinator WP5 milestones & deliverables Writing the first annual report technical aspects financial aspects time schedule Organization of the first annual LV meeting where, when, how

3. Centre for Genetic Resources, the Netherlands WP 5: Coordination Major activities coordinator Checking the pace of the project Supervision and co-writing of the annual progress reports and bi-monthly e-mail reports Financial project management Co-organizing annual project & WP meetings and workshop Contacts with Brussels Dissemination of results Website development & maintenance

4. Centre for Genetic Resources, the Netherlands WP 5: Coordination Checking the pace of the project I do this on the basis of e-reports, e-mails and telephone calls. Is this also what you re doing for your WP? Are we on the right track? Supervision and co-writing of the annual progress reports and bi-monthly e-mail reports E-reports: response is OK, and for me as a coordinator valuable info. Annual progress reports: will come back to this issue later on in my presentation.

5. Centre for Genetic Resources, the Netherlands WP 5: Coordination Financial project management I do this together with our financial department. Three new observers were added to our project (€24000) which will be used for counter financing the Swiss partner. Contact with the EU on budget modifications: runs smoothly until present; take notice: only 10% change in a category, otherwise a contract amendment. Co-organizing annual project & WP meetings and workshop Start-up meeting organized in Wageningen; Did you think the meeting met your expectations?; lessons to be learned?

6. Centre for Genetic Resources, the Netherlands WP 5: Coordination Contacts with Brussels On ad hoc basis and visa versa; Diana (general) and de Bruyne (financial); constructive discussions Website development & maintenance development: most of this work was done in January/February 2007 maintenance: mostly placing new files on the site

7. Centre for Genetic Resources, the Netherlands Dissemination of results Press release Press release Leafy Veg (Placed on website: March 16, 2007) Press release Leafy Veg Communication to the general public 1. Newspapers Newspaper report "Trouw" (March 28, 2007, Dutch) (Placed on website: March 30, 2007)Newspaper report "Trouw" (March 28, 2007, Dutch) Newspaper report "Ascherslebener Zeitung" (April 17, 2007, German) (Placed on website: May 7, 2007) Newspaper report "Ascherslebener Zeitung" (April 17, 2007, German) Culture légumières n°100 Juillet-Août 2007 p10. (Placed on website: September 10, 2007) Culture légumières n°100 Juillet-Août 2007 p10. Réussir fruits et légumes n°264 Juillet-Août 2007, p 39. (Placed on website: September 10, 2007) Réussir fruits et légumes n°264 Juillet-Août 2007, p 39. Flash Vital n°28 / semaine 33 à 34/Août 2007. (Placed on website: September 10, 2007) Flash Vital n°28 / semaine 33 à 34/Août 2007.

8. Centre for Genetic Resources, the Netherlands Dissemination of results Communication to the general public 2. Radio interviews March 27: Radio Gelderland (Chris Kik) 3. Internet http://www.freshplaza.com/2007/0319/1-1_uk_hdra.html http://www.freshplaza.com/2007/0319/1-1_uk_hdra.html http://www.agriholland.nl/nieuws/artikel.html?id=75561 Papers/posters for PGR community European leafy vegetables project is not just rocket science (Bioversity Newsletter for Europe) (Placed on website: August 22, 2007) European leafy vegetables project is not just rocket science (Bioversity Newsletter for Europe) EUCARPIA Genetic resources conference, Piestany, Slovakia, May 2007 EUCARPIA Leafy vegetables conference in Warwick, GB, April 2007

9. Centre for Genetic Resources, the Netherlands WP 5: Coordination First year: Milestones & Deliverables MonthDeliverableM&D descriptionStatus 01D27Start-up project meeting√ (achieved) 01Detailed project workplan defined√ 01Development website Leafy Veg√ 03D28Website Leafy Veg launched√ 05First WP meeting organizated√ 06D29First WP meeting● (to be done/ in progress) 10First annual project organized● 11D30First annual project meeting● 14D31First annual progress report●

10. Centre for Genetic Resources, the Netherlands Annual progress report & organization first meeting

11. Centre for Genetic Resources, the Netherlands Annual Leafy Veg progress report Requirements can be found in contract agreement annex III. Technical report Financial report

12. Centre for Genetic Resources, the Netherlands Annual technical report (annex III, section 1.1) According to agreement this report contains: Summary I guess not more than 1/4 -1/2 A4 page per WP Detailed account of the activities undertaken on the basis of the objectives and workplan of the project Take the B2.3 WP form, cut and paste (in italics) the objectives and description of the work in your WP report and write a text (maximum 5 A4 pages; excl. tables/figures/photo’s); use Arial 10 pt and line spacing 1 (=normal)). Comparison of the foreseen and achieved milestones & deliverables Take the table for your WP from our e-report, paste it in your WP report and comment in case a milestone or deliverable is not met.

13. Centre for Genetic Resources, the Netherlands Time – activity schedule The WP leader coordinates the writing of the WP report. Our annual project meeting will most probably take place in the week of December 10-14. At the meeting a detailed account of the WP is presented, and this account forms the basis for the writing of the WP report. I would suggest that the WP leader interacts before the meeting with the WP partners to present a full account of the WP at the meeting (think about M&Ds !!) and after the meeting the WP leader writes the report (Dec 17-21) and sends it to the partners for comments. On the basis of the comments of the partners the WP leader writes the final WP report and sends it to me by January 20 (absolute deadline).

14. Centre for Genetic Resources, the Netherlands Time – activity schedule When I have all WP reports, I will cut and paste them in one report and will write an executive summary as an introduction. The draft consolidated annual technical report will be placed on our internal website by February 3 for final comments.

15. Centre for Genetic Resources, the Netherlands Organization of the first annual LV meeting When? On the basis of what I received it will be in the week of December 10-14. Where? not clear to me as Dave has problems organizing the meeting; Valerie? How? 2 day meeting, with travel days before and after the meeting, so reserve in total 4 days.

16. Centre for Genetic Resources, the Netherlands Organization of the first annual LV meeting How? If we reserve per WP 1.5 hours, then we can discuss for meeting day 1 four WP (WP1-4) and for day 2 (morning) WP5 and further internal project business. The afternoon of day 2 can be used for either writing WP reports or visiting of a business, university, museum, etc Per WP we have 1.5 hours discussion time, so I would suggest that WP coordinators incorporate the other partners in the presentation of the WP. In this way you create more a joint responsibility for a WP and get away from the ‘WP coordinator show’ feeling.

17. Centre for Genetic Resources, the Netherlands Annual financial report (annex III, section 1.2) This is a job between the coordinator and each partner separately. Together with Ms. Rinie Linsen of our financial department I will do this job. The forms used for the financial statements are the forms (0-19) in Annex III. EU Partners fill in forms: 1-13, Non-EU partners fill in forms 7-12 &14 and Coordinator fills in 0, 15-19. All forms need to signed by an authorized person of the organization and the auditor. Please note that a certified, complete and numbered list of paid salary expenses and invoices and totals need to be submitted to me. All partners need also to submit to me an external audit report (article I.11), except, for the first year, INRA, UNIBO, KIS, ProSpecieRara, as their first year budget is below € 10,000.

18. Centre for Genetic Resources, the Netherlands © Wageningen UR