1. Your partner in service delivery and development OVERVIEW OF THE INAUGURAL ANNUAL REPORT, DISASTER MANAGEMENT GUIDELINES AND THE PROPOSED VOLUNTEER REGULATIONS DISASTER MANAGEMENT INDABA Mr. Lance Williams 09/10 July 2008

2. PURPOSE OF PRESENTATION 1.To Present An Overview Of The Inaugural Annual Report 2.To Present An Overview Of The Disaster Management Guidelines 3.To Present An Overview Of The Proposed Volunteer Regulations dplg 09-10 July 20082

3. OVERVIEW OF THE INAUGURAL ANNUAL REPORT 1.Legislative Requirements 2.Background To Report 3.Structure And Contents Of Report 4.The Context 5.Successes Achieved During 2006/07 6.Challenges Experienced During 2006/07 7.Input from Key Disaster Management Stakeholders 8.Examples of Best Practices 9.Climate Change 10.Indigenous Knowledge 11.Conclusion dplg 09-10 July 20083

4. LEGISLATIVE REQUIREMENTS 1.In Terms of Section 24 of the Disaster Management Act, 2002; 2.The National Disaster Management Centre (NDMC) must submit a report annually to the Minister reporting on - a.The NDMC’s activities during the year; b.The results of its monitoring of prevention and mitigation initiatives; c.Disasters that occurred during the year in each province; d.The classification, magnitude and severity of these disasters; e.The effects they had; f.Particular problems that were experienced with these disasters and generally in implementing the Disaster Management Act and the National Disaster Management Framework (NDMF); dplg 09-10 July 20084

5. LEGISLATIVE REQUIREMENTS (Continued) g.The way in which these problems were addressed; h.Progress with preparation of plans and strategies by organs of state; and i.An evaluation of the implementation of such plans and strategies. j.The Minister must submit the report to Parliament within 30 days after receipt thereof from the NDMC. k.NDMC must at the same time submit a copy to each provincial and Municipal Disaster Management Centre. dplg 09-10 July 20085

6. BACKGROUND TO REPORT 1.Report is the Inaugural Disaster Management Annual report. 2.A decision was taken to report from the 2006/07 financial year and reflect on progress since the promulgation of the Act. 3.Undertook a road-show to each province during latter half of 2007 o20 August 2007 – 30 August 2007 4.National workshop with national public entities took place on 31 August 2007. 5.Prepared a template for national departments, provinces and municipalities based on the 4 Key Performance Areas and 3 Enablers in the National Disaster Management Framework. 6.Have collated information provided by stakeholders across 3 spheres of government as well as other relevant entities and statutory bodies. dplg 09-10 July 20086

7. STRUCTURE AND CONTENTS OF REPORT a.Context. b.Executive Summary. c.The Development of Disaster Management Legislation in South Africa. d.The National Disaster Management Centre (NDMC). e.Overview of DM Activities by Key Disaster Management Stakeholders. f.Overview of DM Activities by Provincial DM Centres. g.Declared Disasters. h.Best Practices. i.Climate Change and Disaster Risk Reduction. j.Indigenous Knowledge. k.The Disaster Management Institute of SA. l.Financial Overview. m.Conclusion. n.Acknowledgements. dplg 09-10 July 20087

8. THE CONTEXT  South Africa’s State of Readiness to respond to large- scale disastrous events a.Evidence would suggest that South Africa has adequate capability to deal with large-scale disastrous events b.South Africa’s response to international disasters (earthquake disaster in Kashmir, Pakistan in 2005, tsunami assistance in 2005), regional disasters (2000 floods as well as the support provided to SADC countries during the tropical cyclone and flooding seasons from Dec – April of each year) and local disastrous events (droughts and flood responses) would appear to support this statement c.It should also be noted that at present South Africa is the only country in the SADC region with an Urban Search and Rescue capacity and has refined the system to such an extent that it is possible to respond within an 8 hour period to disasters occurring outside South Africa dplg 09-10 July 20088

9. THE CONTEXT  South Africa’s ability to respond timeously to disastrous events within our borders is largely determined by the relevant disaster management structures and capacities being in place at the Provincial and Local Municipal levels. At the end of the 2006 / 2007 financial year, the provinces reported the following with regard to their state of readiness: dplg 09-10 July 20089 *** The above table indicates that South Africa’s institutional capacity to proactively plan for, and react to, natural and human-made disasters has improved since the promulgation of the Disaster Management Act.

10. SUCCESSES ACHIEVED DURING 2006/07 1.At a regional level the NDMC Co-ordinated support from South Africa to Mozambique and Burundi. 2.The NDMC supported affected provinces and municipalities during the following disaster-related events – 1.Taung flood disaster during April 2006; 2.Flooding in the Northern Cape Province that occurred in Namakwaland during 2005; 3.Flood disaster in the Western and Eastern Cape Provinces during July/August 2006; 4.Snow disaster in the Eastern Cape Province during August 2006; and 5.Veld fires in the Northern Cape during December 2006. 3.Further local support rendered includes the Drought Relief Programme in collaboration with DWAF and assisting affected municipalities in the continuation of drought recovery programmes. 4.Training and education standards for a professional disaster management career path were developed in collaboration with SAQA (Unit Standards for NQF Level 7). 5.A Research Learnership Programme focussed on Disaster Management and Early Warning Systems was implemented, based on the Masters Degree for Disaster Management from the University of the Free State (in collaboration with DST, DWAF and the CSIR). 6.The Working on Fire programme operated successfully 7.The NDMC actively participated in the following forums – 1.International Strategy for Disaster Reduction 2.United Nations Disaster Assessment and Coordination Committee 3.ProVention Global Disaster Risk Reduction Forum 4.South African Development Community dplg 09-10 July 200810

11. SUCCESSES ACHIEVED DURING 2006/07 8.The Intergovernmental Committee on Disaster Management (ICDM) was established on 13 June 2005 in terms of section 4 of the Disaster Management Act. 9.The National Disaster Management Advisory Forum NDMAF was established on 26 January 2007 in terms of section 5 of the Disaster Management Act. 10.The Head of the Centre was appointed on 1 May 2006 in terms of section 10 of the Disaster Management Act. 11.A fully operational Disaster Management Centre was established on 1 May 2006 in terms of section 8 of the Disaster Management Act. 12.The Provincial Disaster Management Committee was operationalised. 13.The Pilot Project in the Eastern Cape has been completed and demonstrated to the rest of the provinces. A process of identifying local providers of similar systems is underway. 14.With regard to Information Technology, Phase 1 of the integrated Disaster Management Information System has been implemented (Live Fire Early Warning system in place) and Project Portfolio Office (PPO™) has been implemented to monitor and track the implementation of the Act. dplg 09-10 July 200811

12. CHALLENGES EXPERIENCED DURING 2006/07 1.Financial constraints included: 1.Start-up funding by National Government for the establishment of Disaster Management Centres and risk assessments as mentioned in the National Disaster Management Framework did not materialise; and 2.Disaster risk reduction activities have not been included in the budgeting process of the municipalities. 2.Capacity constraints proved to be an inhibiting factor, particularly in relation to: 1.Disaster Management Specialists; 2.Engineering Capacity; 3.Project Management Capacity; 4.Disaster Management Information Technology Specialists; and 5.The shortage of suitably qualified personnel. 3.The funding mechanism for post-disaster reconstruction and rehabilitation is perceived to be lengthy and cumbersome. Some municipalities lack the capacity to implement projects utilising approved reconstruction and rehabilitation funding. 4.There is a need for strengthened monitoring, reporting and evaluation in respect of post-disaster reconstruction and rehabilitation. dplg 09-10 July 200812

13. INPUT FROM KEY DISASTER MANAGEMENT STAKEHOLDERS 1.Input from Key Disaster Management Stakeholders: 1.Department of Agriculture 2.Department of Health 3.Department of Minerals and Energy 4.National Department of Public Works 5.Department of Science and Technology 6.Department of Water Affairs and Forestry 7.The South African National Defence Force 8.Department of Water Affairs and Forestry 9.South African Police Service 10.South African Qualifications Authority 11.South African Urban Search and Rescue 12.South African Weather Service dplg 09-10 July 200813

14. EXAMPLES OF BEST PRACTICES 1.Examples of Best Practices includes: 1.A Disaster Management Primary School Guide Pack implemented by the City of Tshwane; 2.The Flash Flood Warning System from Nelson Mandela Bay Metropolitan Municipality; 3.Work done by the Department of Agriculture and Environmental Affairs: KwaZulu-Natal; 4.The Awareness campaigns from Mopani District Municipality; 5.The Disaster Management Centre Activation Measurement System from eThekwini Metropolitan Municipality; 6.Shared Fire-fighting Services: Project Consolidate in Uthungulu District Municipality; and 7.Snow Incident Management in the Thabo Mofutsanyana District Municipality dplg 09-10 July 200814

15. CLIMATE CHANGE 1.South Africa faces challenges due to climate change. 2.The Act calls for finding effective ways and means for all stakeholders to determine levels of risks, assess the vulnerability of communities and households to disasters that may occur; increasing the capacity of communities and households to minimise the risk and impact of disasters etc. 3.This requires finding effective and implementable ways of enhancing the country’s ability to reduce the risks associated with climate variability and change. dplg 09-10 July 200815

16. INDIGENOUS KNOWLEDGE 1.Indigenous knowledge may be defined as knowledge that has been created and developed over a period of time. 2.Research showed that indigenous knowledge is reflected in stories about beliefs, knowledge and rituals which the older community perform in trying to cope with an event. 3.Indigenous knowledge is constantly being adapted to the changing environment of each community and will remain current as long as people use it. Thus indigenous knowledge is dynamic, as new knowledge is continuously added to it. dplg 09-10 July 200816

17. CONCLUSION 1.The report is an indication of the steady progress of the implementation of the Disaster Management Act No. 57 of 2002 by all spheres of government. 2.The NDMC has made good progress in establishing national disaster management structures such as the Intergovernmental Committee on Disaster Management and the National Disaster Management Advisory Forum and providing advice to disaster management stakeholders on the implementation of the Disaster Management Act. 3.It has also commenced with its overall monitoring and evaluation role in terms of the Act by developing the necessary monitoring and evaluation and project management mechanisms. dplg 09-10 July 200817

18. OVERVIEW OF PRIORITY GUIDELINES 1.The South African Disaster Risk Management Handbook Series has been developed by the National Disaster Management Centre to guide district and metropolitan municipalities and provinces in South Africa in the implementation of the Disaster Management Act and Framework. 2.The series has been divided into ten critical outcomes for the development and implementation of disaster risk management. Each critical outcome is presented as a separate handbook and contains a number of action steps to help you achieve the outcome. By working through each step in a handbook you should be able to put in place the necessary mechanisms to achieve the outcome described in that handbook. 3.Each handbook includes a range of support materials such as guidelines, information documents, templates, minimum criteria and legislation that are essential for the successful implementation of disaster risk management in municipalities and provinces. 4.Item will be discussed in detail in Commission A. dplg 09-10 July 200818

19. OVERVIEW OF PRIORITY GUIDELINES dplg 09-10 July 200819

20. OVERVIEW OF PROPOSED VOLUNTEER REGULATIONS 1.Chapter 7 of the Disaster Management Act, 57 of 2002 provides for disaster management volunteers. In terms of section 58 of the Act a metropolitan or district municipality may establish a unit of volunteers to participate in disaster management in the municipality. 2.Any person that meets the prescribed minimum requirements may apply to enroll as a volunteer in the unit of volunteers of a relevant municipality. The National Disaster Management Centre must maintain a register of all volunteer enrolled in a unit of volunteers. A unit of volunteers established in terms of section 58 may participate in exercises related to disaster management organized by one of more municipal disaster management centres, a provincial disaster management centre or the National Centre. 3.After a very wide initial consultative process, a Working Group was established to re-write the Draft Volunteer Regulations that were published for public comment on 9 September 2005. Several workshops and meetings were held to discuss the content of the proposed regulations. The compliance and legal services unit of the dplg have reviewed these regulations and comments have been received from the Department of Justice. These regulations will be submitted to the National Council of Provinces (NCOP) on completion of the internal review process. 4.With a view to the 2010 World Cup Soccer Tournament the regulations will, in a structured way, enable municipalities to make provision for the recruitment of members of the public as volunteers over a wide spectrum. The volunteers will be trained in various components such as administration, first-aid, crowd control, fire fighting services, logistical support, general medical services and the like to foster the capacity of municipalities in times of emergencies. 5.Item will be discussed in detail in Commission B. dplg 09-10 July 200820

21. Reducing our vulnerability to natural disasters is the best way to implement sustainable development strategies …………. We must ensure that natural hazards, which are inevitable, do not necessarily turn into major economic and social disasters …..” The Hyogo Framework for Action 2005 – 2015: Building the Resilience of Nations and Communities to Disasters THANK YOU! dplg 09-10 July 200821