1. PE - Implement organizational skills to improve efficiency/workflow
SEM Operations
PE - Implement organizational skills to improve efficiency/workflow
PI - Develop production schedules for events
PI – Schedule tournaments

2. Define the term production schedule
Production scheduling is the management and allocation of resources, events and processes to create goods and services
Detailed timelines that allow your event to flow smoothly
A business adjusts its production schedule based on the availability of resources, client demands and efficiencies.

3. Purpose of Using a Production Schedule
The goal of production scheduling is to balance client needs with available resources while operating in the most cost-efficient manner
To keep the event on schedule with minimal issues
To provide timing of tasks – personnel & locations

4. Components of a Production Schedule
Date of the event
Key contact information
Access to event locations – load in
Lights, audio & sound checks
Crew/cast arrival times
Rehearsal times/breaks
Event times
Departure times – load out

5. Factors that Impact Production Scheduling
Personnel – absenteeism, lateness or types
Materials – wrong types or quantities
Equipment/facilities – bathrooms, concessions
Utilities – availability, type or distance from venue
Environmental conditions
Emergency protocol
Safety procedures
Parking
Sight lines
Risk assessment/contingency plans

6. Production-Planning Tools
Knowledgeable event production team
Film editing software
Film scripts
Planning lists
Necessary supplies
Cell phones
PDAs
Laptops
Sketchbooks
Personal assistants
Notebooks
Planning tools
Site plans/maps
Signage
Project evaluation & review techniques – PERT/CPM/Gantt chart
Historical performance - evaluate and reflect

7. Relationship between a Production Schedule and a Project Plan
How best to make it
Sequencing/synchronization of tasks – very detailed
List priorities, constraints & conflicts
Monitoring execution
Managing changes
Adjust the plan based on changes
What to make
When to make it
How much to make
Where to make it
Materials required
Resources required
No real time controls
Overview/goal of event

8. Procedures for Developing a Production Schedule
1. Research & Development
Use the past as a tool
Know your finances, resources, partnerships, political climate, environmental concerns & timing
2. Represent your target market
Keep it focused on your target market’s demographics
3. Design
Keep it entertaining and use appropriate colors/layouts
4. Planning – adjust when necessary
5. Coordination/Implementation - communication
6. Evaluation – improvement for future events

9. How to Develop a Production Schedule
1. Establish a budget (review & reflect)
2. Select an appropriate site or venue
Checklist for site/venue & technical requirements
3. List all elements that should be tracked & monitored
Break the elements into individual tasks
Meet with task personnel & create a list of priorities/order/time/date
Enter the tasks in a spreadsheet, record time required & responsible personnel
Meet again with task personnel and gain final feedback

10. How to Develop a Production Schedule
4. Create an overall time line for all essential tasks
5. Establish risk management plan/contingency plan
Minimal, normal and worse case scenarios
6. Implement production schedule
Communicate & feedback
Prioritize & reschedule as necessary – handle problems or issues
Manage overall time schedule
7. Reflect and evaluate the schedule
Let’s visit the following website about schedules

11. Operations - Schedule Tournaments

12. Operations - Schedule Tournaments
What is a Tournament?
Organized among a number of competitors, contesting with each other within the discipline of a well-defined game.

13. Identify types of tournaments
Round Robin –
everyone plays each other at least one time
Double Elimination –
teams must lose twice, after one loss they move into losers bracket
Single Elimination –
when you lose you no longer play in the tournament
Multistage –
games are played during same period but at different locations/fields over extended period of time – can compete at different levels or stages

14. Identify types of tournaments
Heats –
a round of competition, such as a swim meet
Tournament play –
seeded based on ranking-normally single elimination
Ladder –
individual contests ranked on a ladder and can move up or down based on results
Match play –
in golf, you either win, lose or half a hole and only count total holes won
Scramble –
all golf players hit, players select the best ball and all shoot from that spot

15. Describe factors to consider when planning tournament schedule
Venue(s) Inside/outside
Time of day/year
Weather obstacles
Location of participants – logistics
Costs of executing the tournament
The economy & discretionary income
The number of participants and time allocated
Local governmental or administration issues
Volunteer support

16. Explain how technologies can be used to schedule tournaments
Host of on line sites offer tournament scheduling options

17. Discuss ways to determine activities timeframe
Average length of competition
Number of competitors
Number of games per day/hour
Timeframe for set-up and take-down of each game
Timeframe for Non-sporting events
Introductions, ceremonies, songs, intermission and post game interviews
Timeframe of concessions and merchandise sales operation

18. Demonstrate procedures for scheduling tournaments
Get approval of Sanctioning Bodies
Select time(s) and date(s)
Reserve venue(s)
Determine Tournament Type
Decide on Tournament Participants
Notify Tournament Participants
Create Production Schedule of tournaments
Include all time lines of tasks
Recruit and organize volunteers, police, administrators and other personnel to operate the tournament