1. Consolidated Homeless Fund Application Workshop Consolidated Homeless Fund Partnership January 2012

2. INTRODUCTION Welcome & Overview Introductions Handouts

3. INTRODUCTION CHF Funding Sources: Pawtucket, Emergency Solutions Grant $215,247 Providence, Emergency Solutions Grant $585,586 Woonsocket, Emergency Solutions Grant $138,730 Rhode Island, Emergency Solutions Grant $839,464 Rhode Island, Title XX Homeless Funds $1,368,385 Rhode Island, Housing Resources Commission $1,190,000 Total Approx. Amount Available: $4,337,412

4. INTRODUCTION CHF Important Dates IMPORTANT DATES Monday January 23 rd, 2012REQUIRED RFP Information Session Monday February 20 th, 2012Deadline to Submit Questions to: http://www.surveymonkey.com/s/QMZJNCH http://www.surveymonkey.com/s/QMZJNCH (Questions will be posted periodically online at: http://www.hrc.ri.gov/CHF.php) Wednesday February 29 th, 2012Applications Due by 3:00 PM Late May/Early JuneAwards Announced

5. INTRODUCTION Goal/Purpose of Partnership  Reduce administrative burden on grantees, to allow more resources and time to be allocated to client services.  Develop consistent policies and procedures across municipal boundaries to allow for more effective and efficient programs and services.  Increase efficiency and reduce the duplication of administrative efforts across municipal and state units of government.

6. INTRODUCTION General Objectives of CHF:  Support existing homeless shelter and service providers: Operating and maintaining of emergency shelters. Support of essential services.  Provide emergency assistance to individuals and families who are currently homeless or face imminent homelessness (financial assistance and housing stabilization services).

7. INTRODUCTION CHF Eligible Populations  There are two eligible populations identified for Consolidated Homeless Fund programs:* Homeless as defined by HUD (Categories 1 – 4) 1. Literally Homeless 2. Imminently homeless (within 14 days) 3. Unaccompanied youth/families who meet other Federal homeless definition (must also meet additional criteria for HUD, similar to 2) 4. Fleeing/attempting to flee Domestic Violence At risk of Homelessness as defined by HUD *Please refer to HUD’s full definition of homelessness and at risk of homelessness; what is listed above is only a summary.

8. APPLICATION

9. Submit –  Paper Application  Electronic Application One Application Per Activity Type:  Shelter Rehabilitation  Shelter Operation  Essential Services for Homeless Persons  Homelessness Prevention and Rapid Re-Housing Services  HMIS Management & Coordination

10. APPLICATION CHF Review Process –  Capacity (20%)  Need (20%) Area/Population Served  Design (20%) Beds, Clients, Services  Performance (20%) HMIS, Consumer input, Measures Increased emphasis on this factor  Financial (20%) Budget, Match, Fundraising

11. APPLICATION Distribution Estimates – RegionEstimated Allocation REGIONAL ZONES Northern Rhode Island10-15% East Bay Rhode Island5-10% or less Southern Rhode Island5-10% or less Kent County5-10% or less Providence and Vicinity70-75% TOTAL 100% URBAN CENTERS ESG* Allocations (Minimums) Pawtucket$215,247 Providence$585,586 Woonsocket$138,730

13. APPLICATION Distribution Estimates – RegionEstimated Allocation REGIONAL ZONES Northern Rhode Island10-15% East Bay Rhode Island5-10% or less Southern Rhode Island5-10% or less Kent County5-10% or less Providence and Vicinity70-75% TOTAL 100% URBAN CENTERS ESG* Allocations (Minimums) Pawtucket$215,247 Providence$585,586 Woonsocket$138,730

14. APPLICATION Minimum Allocations – ESG FUNDING HPRP & HMIS Minimum Allocation - State $485,383 HPRP & HMIS Minimum Allocation - Pawtucket $124,181 HPRP & HMIS Minimum Allocation - Providence $337,190 HPRP & HMIS Minimum Allocation - Woonsocket $80,002 TOTAL $1,026,756

15. DOCUMENTATION & ADMINISTRATION

16. ALL CHF Providers must:  Enter beneficiary data into HMIS (or Domestic Violence Provider Database) accurately and on a timely basis.  Follow the documentation standards developed by HUD and the HMIS for all clients served with CHF shelter and/or services. Technical Assistance will be available to agencies wishing to:  Scan documentation into HMIS  Enter case notes and household records

17. DOCUMENTATION & ADMINISTRATION ALL CHF Providers must:  Agree to participate in periodic onsite monitoring  Send staff to period workshops  Routinely request payments  Adhere to federal and state regulations (including requirements applicable to their ultimate funding source.)

18. PERFORMANCE MEASUREMENT

19. CHF Providers will be held to performance standards outlined in their contracts. “Bonus Awards” will be available annually in the fall to agencies based on program performance. These performance objectives will be discussed and outlined in greater detail during the award and contracting phase following the review of submitted applications. If an agency repeatedly fails to meet their performance objectives current and/or future funding may be jeopardized.

20. PERFORMANCE MEASUREMENT Performance Outcomes may include:*  High number of clients exited to permanent housing;  Low number of clients exiting to emergency shelter;  High number of clients exiting shelters with an increase in income;  High number of chronically homeless clients exiting to permanent housing; or  High numbers of clients with a reduced length of shelter stay, prior to permanent housing.  Low number of clients with repeated episodes of homelessness. *The Homeless Management Information System (HMIS) will be used to track these outcomes, so the capacity to collect and enter data into HMIS is very important for any prospective applicant.

21. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM

23. Other Eligibility Requirements –  Household cannot exceed 30% of AMI Extremely Low Income (30% of Area Median Income) Regional Area 1 person 2 person 3 person 4 person 5 person 6 person 7 person 8 person Newport- Middleton- Portsmouth$19,000$21,700$24,400$27,100$29,300$31,450$33,650$35,800 Providence-Fall River$15,900$18,200$20,450$22,700$24,550$26,350$28,150$30,000 Westerly- Hopkinton- New Shoreham$18,000$20,600$23,150$25,700$27,800$29,850$31,900$33,950

24. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Other Eligibility Requirements –  Client must be homeless but for this assistance (No other housing or financial resources available to them).  Client must be likely to sustain housing once assistance ends.  Client must be willing to participate in case management and financial counseling.

25. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Eligible Categories of Assistance –  Homelessness Prevention Statewide  Rapid Re-Housing Statewide  Re-Housing targeting the Chronic Homeless Statewide

26. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Homelessness Prevention Statewide  Target most likely to present at shelter/street.  Not necessarily those persons with the least housing barriers and/or those who are highly self-sufficient prior to the provision of HPRP services.  Estimated 3-6 months of financial assistance and up to 9 months of case management and financial counseling

27. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Rapid Re-Housing Statewide  Target most likely sustain housing once assistance ends.  Estimated 6-9 months of financial assistance and up to 12 months of case management and financial counseling.

28. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Re-Housing Services targeting the Chronically Homeless Statewide  Different from “rapid” re-housing, targets the longtime users of the system.  Estimated 3-6 months of outreach to engage and prepare clients for HPRP, then an estimated 6-12 months of financial assistance and up to 15 months of case management and financial counseling.

29. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM

30. Eligible Activities –  Housing Relocation and Stabilization Services, (Up to 24 months) including: Housing Stability Case Management Housing Search and Placement Assistance Landlord Mediation or outreach to property owners Legal services related with eviction defense and prevention Credit repair or financial counseling services Motel/Hotel Vouchers (1-3 days)

31. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Eligible Activities –  Short or Medium Term Financial Assistance (Up to 24 months) including: Rental Assistance (Includes up to 6 months of arrears) Rental Deposits Utility Assistance (Includes up to 6 months of arrears) Utility Deposits Moving Cost Assistance

32. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Major Program Requirements –  All units must meet state and federal Habitability and Lead Hazard requirements.  Households must participate in financial literacy.  Households must have a minimum of: 2 Case management visits (per month of financial assistance). 1 out of every 2 visits shall take place in the household’s residence.

33. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Major Program Requirements –  Providers will utilize a review committee to review applications (except in emergency circumstances)  Provider may select review committee.  Clients must be recertified for eligibility every 3 months.  Whenever possible, providers shall make use of pro-rated and graduated financial assistance models to help gradually transition clients to paying their rent independently.

34. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Rental Assistance Requirements

35. HOMELESSNESS PREVENTION & RAPID RE-HOUSING PROGRAM Rental Assistance Requirements -

36. Questions? Comments?