1. Agenda for 1st TB and SGC Joint meeting on Dec. 13 (from 15:00 to 19:00) 15:00 to 17:00 Open Session 15:00-15:30 Review of Hardware and Instrumentation R&D’s at ATF from 2005. Jan. to Dec.. (mainly, Fast Kicker R&D, Nano-BPM, FONT, Laser wire at EXT, X-SR Monitor and ODR) by N.Terunuma 15:30- Discussion 15:45-16:15 Review of beam dynamics R&D’s at ATF (mainly, Dynamic aperture with wiggler, Fast Ion Instability, transverse and longitudinal instabilities, vertical emittance tuning and beam based alignment) by M.Kuriki 16:15- Discussion 16:30-16:40 Short Report on New proposals by T.Okugi 16:40 Discussion 16:45-16:55 Status of ATF2 by T.Tauchi 16:55- Discussion

2. 17:00 to 19:00 Closed Session Evaluation on present R&D’s (Fast Kicker, Nano-BPM, FONT, Laser Wire, X-SR monitor, ODR, Dynamic aperture with wiggler, Fast Ion Instability, Transverse and Longitudinal multi-bunch instability, and so on ) 17:40-17:45 Report on ATF2 Proposal (Vol.2) by T.Sanuki 17:50-17:55 Purpose of ATF Operation Group by S.Kuroda ( Training for young physicists and engineers,generation of high quality beam etc.) 19:00 Dinner

3. Distribution List Name:ICB-Members (18) Members: Bob Kephart kephart@fnal.gov FNALkephart@fnal.gov Brian Foster b.foster1@physics.ox.ac.uk Oxfordb.foster1@physics.ox.ac.uk David Miller djm@hep.ucl.ac.uk UCLdjm@hep.ucl.ac.uk Fumihiko Takasakifumihiko.takasaki@kek.jp KEKfumihiko.takasaki@kek.jp Gerry Dugan gfd1@cornell.edu Cornell Universitygfd1@cornell.edu J.P. Delahaye Jean-Pierre.Delahaye@cern.ch CERNJean-Pierre.Delahaye@cern.ch Jai Gao gaoj@ihep.ac.cn IHEPgaoj@ihep.ac.cn John Corlett jncorlett@lbl.gov LBNLjncorlett@lbl.gov Kaoru Yokoya kaoru.yokoya@kek.jp KEKkaoru.yokoya@kek.jp Nick Walker nicholas-john.walker@desy.de DESYnicholas-john.walker@desy.de Nobaru Sasao sasao@scphys.kyoto-u.ac.jp Kyoto Universitysasao@scphys.kyoto-u.ac.jp Paterson, Ewan jmp@slac.stanford.edu (chair) SLACjmp@slac.stanford.edu Philip Burrows p.burrows@qmul.ac.uk QMULp.burrows@qmul.ac.uk Robert Meller rem@lepp.cornell.edu Cornell Universityrem@lepp.cornell.edu Sachio Komamiya sachio@icepp.s.u-tokyo.ac.jp University of Tokyosachio@icepp.s.u-tokyo.ac.jp Tsutomu Nakanisi nakanisi@spin.phys.nagoya-u.ac.jp Nagoya Universitynakanisi@spin.phys.nagoya-u.ac.jp Washio Masakazu washiom@waseda.jp Waseda Universitywashiom@waseda.jp Jinhyuk Choi jchoi@postech.ac.kr PALjchoi@postech.ac.kr

4. ATF Technical Board : Total 13 members August 1, 2005 Europe…………………………... N. Walker, DESY G. Blair, RHUL (Royal Holloway, University of London) P. Burrows, QMUL (Queen Mary, University of London) F. Zimmermann, CERN North America………………….. T. Raubenheimer, SLAC M. Ross, SLAC S.Mishra, FNAL A. Wolski, LBNL Asia……………………………… K. Yokoya, KEK N. Toge, KEK T. Sanuki, University of Tokyo J. Gao, IHEP E-S. Kim, PAL

5. Three Deputies (with help of sub-Deputies of KEK): Total 6 Members Deputy for Beam operation: S.Kuroda (T.Okugi) Deputy for Hardware maintenance: N.Terunuma (M.Kuriki) Deputy for ATF2: A.Seryi (T.Tauchi) SGCs : Total 18 members H.Weise of DESY, F.Zimmermann of CERN, Philip Burrows of UK, Grahame Blair of UK, M.Ross of SLAC, A.Seryi of SLAC, R.Meller of US University, A.Wolski of LBNL, J.Gao of IHEP in Beijing, E.S.Kim of PAL, K.Kubo, S.Kuroda, N.Terunuma, M.Kuriki, T.Tauchi, T.Okugi, R.Sugawara of KEK, T.Sanuki of Tokyo University ATF SGC (System and Group Coordinators) : Total 18 members

6. Issues for other discussions (until 19:00) 1. Coordination for each Institute : If personal proposal from researcher will be given to SP, SP should ask related member of SGC and he has to ask the intention of his institute. If each institute approves his proposal, the institute must support him. 2. ATF2 schedule

7. 3. Usually schedule of ATF machine operation is divided to two blocks of operating time per year with about four months summer long shutdown. One block is from mid. of Oct. to Dec., and the other is from mid. of Jan. to mid. of June. Since there are many collaborators, we propose two meetings of TB per year in Dec. and May for review and recommendation of the research programs at ATF. See following pages. We allocated following points to this meeting and next meeting, specially. *TB and SGC Joint Meeting in Dec. is mainly devoted for the evaluation on present R&D’s. *TB and SGC Joint Meeting in May is mainly devoted for the evaluation on new proposals. Of course, we will discuss both issues on R&D’s and new proposal in TB and SGC Joint Meeting. 4.Requests to new proposal : Purpose, Research method, Period of the research, Manpower, Budget plan etc. should be reviewed for the approval. See Template for the new proposal. 5.Member of ATF operation group : Shift leader is responsible for the safety and should be KEK staff. Since ATF operation group is responsible for beam tuning, making a good beam and required beam by R&D group, ATF operation group can involve many foreign physicists and engineers.

8. Assignment of the ATF Beam Time TB: Approved Studies ~2/3 SP: Approved Studies Beam Tuning Maintenance Typical ~22 weeks/year About 20 % of total will be used for the maintenance and the beam tuning. It is estimated by current results. Guideline for approved studied by SP. 1.Short term study 2.No conflict with approved studies by TB and ICB. 3.Test study for new proposal 4.SP can accept until two shifts/week but it depends on the situation of studies.

9. Schedule of ATF operation, TB meeting and Long shutdown