1. Longitudinal Data Systems Virginia Department of Education Office of Educational Information Management Putting Valuable Data to Good Use

2. Virginia’s Two-fold Approach AccountabilityAccountability –Membership –Dec 1 Child Count –Per Pupil Expenditure –ADM –Lost Transfer Report –Cohort Reports –Auditing Decision Support –Student Assessment History –Dynamic Rosters –Watch List –Post Secondary Linkages

3. Accountability

4. Membership Reports Ensure a student is only counted in one place at a point in timeEnsure a student is only counted in one place at a point in time Responsible vs. ServingResponsible vs. Serving Evolved into the Lost Transfer ReportEvolved into the Lost Transfer Report

5. Financial Reports Verify MembershipVerify Membership Verify Attendance/AbsencesVerify Attendance/Absences Limit ADM to 1 (or 100%)Limit ADM to 1 (or 100%) No double fundingNo double funding

6. Event Rates Ensure a single student can have only one event in a single year:Ensure a single student can have only one event in a single year: –Dropout / Graduate –Program enrollment Gifted Career & Technical Education Early College Scholars

7. Cohort Reports Graduates (On-Time)Graduates (On-Time) DropoutsDropouts Still Enrolled StudentsStill Enrolled Students CompletersCompleters

8. AYP & other Assessment Reports Ensure a student is only tested onceEnsure a student is only tested once Ensure state-wide assessment rules are followedEnsure state-wide assessment rules are followed

9. Editing / Auditing Cost/Benefit - Reward/RiskCost/Benefit - Reward/Risk Multi-submission (single school year) edit checksMulti-submission (single school year) edit checks Multi-year edit checksMulti-year edit checks

10. Decision Support

11. Assessment History Multi-level assessment detailsMulti-level assessment details –Classroom level –Student level –Question level By subgroupsBy subgroups By single or multiple yearsBy single or multiple years

12. Dynamic Rosters All the details of within the warehouseAll the details of within the warehouse User selects the “group” of studentsUser selects the “group” of students –Football Team –IB graduates –Reading First participants –Welding program completers

13. Dropout Prevention List of students enrolled nowList of students enrolled now –Greater than 20% absenteeism –Previously retained –Failed same subject assessment 2 consecutive years –Multiple transfers

14. Post Secondary Linkages National Clearinghouse dataNational Clearinghouse data AP, SAT, ACT, IB dataAP, SAT, ACT, IB data Matching criteria used to link data to Virginia student recordsMatching criteria used to link data to Virginia student records