1. Microsoft Office Excel 2013 Expert Microsoft Office Excel 2013 Expert Courseware # 3254 Lesson 4: Custom Formatting and What-If Analysis

2. Microsoft Office Excel 2013 Expert Lesson Objectives Customize formats for numbers, accounting, dates, times, and text data types Create and modify cell styles Use custom color formats Perform what-if analysis using trial-and-error method Use the Goal Seek tool Use the Scenario Manager Use the cell watch window Use the Fill Series feature © CCI Learning Solutions Inc. 2

3. Microsoft Office Excel 2013 Expert Using Custom Number Formats Custom number formats specified as: positive # format; negative # format; zero format; text format e.g. [Blue]#,##0_);[Red](#,##0) Different format can be used if number is positive, negative, or zero Custom format does not require all four sections Use sequence of symbols to indicate position and type for each numeric digit to be displayed © CCI Learning Solutions Inc. 3

4. Microsoft Office Excel 2013 Expert Using Custom Number Formats #Displays a digit, except trailing zeros 0Displays a digit, including trailing zeros ?Displays a digit, and replaces trailing zeros with blank space, (comma)Use as a thousands separator, or scaling number by multiple of one thousand. (period)Use as a decimal point position holder _ (underscore)Adds blank space the width of a character following underscore in the custom format [color]Displays the number using this color. Colors include black, blue, cyan, green, magenta, red, white, and yellow [conditional expression] Specifies a simple condition when this format applies © CCI Learning Solutions Inc. 4

5. Microsoft Office Excel 2013 Expert Using Custom Accounting Formats Used for money or currency numbers Symbol list allows you to select from many different currency symbols © CCI Learning Solutions Inc. 5

6. Microsoft Office Excel 2013 Expert Using Custom Text Formats “text” – Insert text in quotes as displayed value, e.g. 0.00 “cm”  456.78 cm * “character” – Fill remainder of cell character in quotes, e.g. *$0.00  $$$$$456.78 @ symbol – Specify where entered text to appear in relation to fixed text in custom format, e.g. “Month of ”@  Month of December © CCI Learning Solutions Inc. 6

7. Microsoft Office Excel 2013 Expert Using Custom Date and Time Formats d, dd, ddd, dddd Displays day of month m, mm, mmm, mmmm, mmmmm Displays month of year yy, yyyyDisplays year value h, hhDisplays hour value m, mmDisplays minutes value s, ssDisplays seconds value AM/PM, am/pm, a/p Displays time using 12 hour clock format; if no symbol, time displays with 24 hour clock format © CCI Learning Solutions Inc. 7

8. Microsoft Office Excel 2013 Expert Creating and Modifying Cell Styles Easy to create, modify, and use Cell style consists of number, alignment, font, border, fill, and protection formatting Restrictions: – Styles are defined for each workbook – Changes to a style affects all cells using that style – To see the style for a cell, you must display it from the Ribbon – Styles are based on current theme © CCI Learning Solutions Inc. 8

9. Microsoft Office Excel 2013 Expert Custom Color Formats Fill Color and Font Color buttons offers a palette with preset colors More colors are available by selecting one of many standard colors, or a custom combination of red, green, and blue © CCI Learning Solutions Inc. 9

10. Microsoft Office Excel 2013 Expert What-If Analysis Ability to pursue cycle of trial-and-error use of base numbers in formulas © CCI Learning Solutions Inc. 10

11. Microsoft Office Excel 2013 Expert Using the Goal Seek Tool Automates process of changing one variable while calculating function to get the value that you want – Set cell: The cell that will display what you are trying to get. Must contain a formula. – To value: The value that you want. It must be numeric. – By changing cell: The cell that Excel changes. Goal Seek is a tool, not a function. The cell displaying the outcome must contain a formula that is somehow dependent on the variable cell. You can reverse any changes using Undo. © CCI Learning Solutions Inc. 11

12. Microsoft Office Excel 2013 Expert Working with Scenarios Allows multiple sets of what-if data to be entered and compared – Each set is a scenario Scenario Manager tracks each scenario with a name – Each scenario can be re-activated and changed at any time Range names can be used to help describe cell references Limitation is same cells are used for all scenarios © CCI Learning Solutions Inc. 12

13. Microsoft Office Excel 2013 Expert Using Scenarios Scenario summary report compares the scenarios together © CCI Learning Solutions Inc. 13

14. Microsoft Office Excel 2013 Expert Using Cell Watch Allows you to work anywhere in a worksheet while maintaining a constant display of specific cells Useful when the worksheet is too large to display completely on your screen © CCI Learning Solutions Inc. 14

15. Microsoft Office Excel 2013 Expert Fill Series Used to quickly copy values into other cells Able to fill cells with incremental values Similar to AutoFill feature, except the Fill Series gives more control Increment types: – Linear – simple increase by adding step value – Growth – multiply by step value – Date – increase by day, month, or year step value – AutoFill – increment by difference between two values Trend can be used to estimate step value © CCI Learning Solutions Inc. 15

16. Microsoft Office Excel 2013 Expert Lesson Summary Customize formats for numbers, accounting, dates, times, and text data types Create and modify cell styles Use custom color formats Perform what-if analysis using trial-and-error method Use the Goal Seek tool Use the Scenario Manager Use the cell watch window Use the Fill Series feature © CCI Learning Solutions Inc. 16

17. Microsoft Office Excel 2013 Expert Review Questions 1.Describe how a custom number format is constructed, and the purpose of each component. 2.How will the number 1234567890 appear if the cell was formatted as $#,##0,,? a.1,234,567,890d.$1 b.$1,234,567,890e. $1,234 c.$1,235f. $1,230.00 3.Which of the following date formats are not valid? a.mm-d-yyyyd.ddd mmm-d-yyyy b.dd-mmm-yye.mm-d-yyy c.mm-yyyyf.d-m-yy © CCI Learning Solutions Inc. 17

18. Microsoft Office Excel 2013 Expert Review Questions 4.When a cell style is applied to various cells in four different worksheets, any changes to the style will apply immediately to all of these cells. a.Trueb.False 5.What’s the difference between setting up a manual what-if worksheet and using the Goal Seek tool? 6.The scenario manager is useful when you need to compare different sets of input numbers and the results together as a single report. a.Trueb.False © CCI Learning Solutions Inc. 18

19. Microsoft Office Excel 2013 Expert Review Questions 7.What is a cell watch? a.The ability of one worksheet cell to monitor the value of another cell, and perform an action if it changes. b.An Excel feature that allows you to always see the current value of one or more worksheet cells in a small pop-up window no matter where you are in the workbook. c.A new reality television program involving the observation of prison inmates. d.A special type of worksheet cell that displays the current time of day. 8.The Fill Series feature can be used to calculate the date of the third Friday of every month over the next 6 months. a.Trueb.False © CCI Learning Solutions Inc. 19