1. Professional Performance Process OPD 864 – Writing the Mid-Year and Summative Evaluation Report Our Journey Continues! 21 st Century Supervision and Evaluation

2. 2 Today’s Outcomes Participants will: Understand the evaluation timeline. Continue to practice classroom observation. Be able to use a collection of evidence to write a high-quality Mid-Year Report and Summative Evaluation Report.

3. 3 Evaluation Timeline Probationary Professional Educator Continuing Contract Professional Educator Part-time Professional Educator

4. 4 Evaluation Timeline and Calendar It is the educational leader’s responsibility annually to inform all professional educators within 30 days of beginning of contract of how they will be supervised and evaluated. They must ensure that at least the minimum requirements of the professional performance process are met for every employee.

5. 5 Probationary Professional Educator: Meets or Exceeds Standard(s) SeptemberProfessional Growth Plan Conference (within 30 days of contract date) September-November 1Minimum of one informal observation November 1Progress Check Conference based on at least one informal observation and all other available evidence December 151 st formal observation completed (to include pre- and post-observation conferences) January 1Mid-Year Report due in DHR February 15Professional Growth Plan review and refinement March 52 nd formal observation completed (to include pre- and post-observation conferences) March 15Summative Evaluation Report due in DHR June 15Professional Growth Plan Review Conference held and documented Proposed refinements are in red.

6. 6 Probationary Professional Educator: Does Not Meet Standard(s) SeptemberProfessional Growth Plan Conference (within 30 days of contract date) September-November 1Minimum of one informal observation November 1Progress Check Conference based on at least one informal observation and all other available evidence Placement on Professional Improvement Plan (may be done at any time), frequency and types of interventions to be identified December 151 st formal observation completed (to include pre- and post-observation conferences) January 1Mid-Year Report due in DHR February 12 nd formal observation completed (to include pre- and post-observation conferences) Professional Growth Plan review and refinement February 8Summative Evaluation Report due in DHR June 15Professional Growth Plan Review Conference held and documented

7. 7 Continuing Contract Professional Educator: Meets or Exceeds Standard(s) Formal Evaluation Year SeptemberProfessional Growth Plan Conference (within 30 days of contract date) September – MayOngoing informal observations with reflective conferences February 15Professional Growth Plan review and refinement Mid-Year Conference (documented, but no report necessary) May 1Formal observation completed (to include pre- and post- observation conferences) May 10Summative Evaluation Report due in DHR June 15Professional Growth Plan Review Conference held and documented (unless combined with Summative Evaluation Conference)

8. 8 Continuing Contract Professional Educator: Does Not Meet Standard(s) SeptemberProfessional Growth Plan Conference (within 30 days of contract date) September – November 1Minimum of one informal observation November 1Progress Check Conference based on at least one informal observation and all other available evidence Placement on Professional Improvement Plan (may be done at any time), frequency and types of interventions to be identified February 11 st formal observation completed (to include pre- and post-observation conferences) February 8Mid-Year Report due in DHR February 15Professional Growth Plan review and refinement May 12 nd formal observation completed (to include pre- and post-observation conferences) May 10Summative Evaluation Report due in DHR June 15Professional Growth Plan Review Conference held and documented (unless combined with Summative Evaluation Conference)

9. 9 Continuing Contract Professional Educator: Meets or Exceeds Standard(s) Formative Evaluation Years SeptemberProfessional Growth Plan Conference (within 30 days of contract date) September – JuneOngoing informal observations with reflective conferences Professional Growth Plan review and refinement June 15Professional Growth Plan Review Conference held and documented See page 13 - 14 of PPP Handbook for Professional Educators for additional information regarding evaluation and appeal process.

10. 10 Collection of Evidence CASE STUDY Donald Mills 7 th Grade Language Arts General Education and ELL Students

11. 11 Professional Growth Plan (PPP-1) 9.2.10 Who is Donald Mills? What are the key points to discuss in this initial PGP conference with Donald?

12. 12 1 st Informal Observation (PPP-4) 9.15.10 Activity - Read the Observation Report. What questions would you have asked Mr. Mills? What would your next steps be?

13. 13 Data Collection Document C Read page 1 of the Data Collection Document C. What are some other possible sources of evidence?

14. 14 1 st Formal Observation What will be your focus in Donald’s Pre-observation Conference? What would you ask him to bring to the conference? What questions would you ask him? Post-Observation Conference What would be your next steps?

15. 15 Professional Improvement Plan Created collaboratively Can be done at anytime of the year A PIP must be done for each “Does Not Meet Standard” A copy is attached to the Mid-Year and Summative Evaluation Reports

16. 16 Mid-Year Report Activity Read through pages 1-2 of the PIP, the 2 nd and 3 rd Informal Observations, and page 2 of the Data Collection Document C. Read the Commendations/Recommendations section of Donald’s Mid-Year Report. What else might you have included?

17. 17 Activity You will do the 2nd formal observation of Donald Mills using the Observation Report (PPP-4) While you watch the video, complete the Observation Report (PPP-4)

18. 18 Writing a Summative Evaluation Report Using the Collection of Evidence Read the last page of the PIP and the rest of the Data Collection Document C. Based on the Collection of Evidence on Donald: 1. Write the Summary Statement for Planning, Delivery, and Assessment of Instruction. 2. Discuss the fate of Donald and make your recommendation for his contract status on the 2 nd page of the Summative Evaluation.