1. Fall Quarter Department Chair Forum October 30, 2008 Elizabeth Lord Vice Provost for Academic Personnel

2. Agenda Clarifications to The Call – Elizabeth Lord Miscellaneous AP Issues – Elizabeth Lord AP Policy Updates – Katina Napper Faculty Diversity – Marlene Zuk eFile Updates – Chuck Rowley & Eric Martin

3. Corrections to The Call A complete list of corrections to The Call is available on the Academic Personnel website. http://academicpersonnel.ucr.edu/academicreviews/FacCall/index.php

4. Clarifications to The Call Appraisal & Quinquennial Votes – Each eligible department member must vote on each possible outcome. For Appraisals the possible outcomes are: Positive, Qualified Positive and Negative. For Quinquennials the possible outcomes are: Satisfactory and Unsatisfactory.

5. Clarifications to The Call - continued 220 Process – This is in reference to APM 220-80-j Preliminary Assessment Procedures. A procedural guideline is available on the Academic Personnel website. It serves to clarify and describe the 220 process. It will also be attached to the 220 response letter from APO for guidance. http://academicpersonnel.ucr.edu/academicreviews/FacCall/index.php

6. Clarifications to The Call - continued Sabbatical Reports APM 740-97 “Within ninety calendar days following return from leave, the recipient of a sabbatical leave shall submit to the Chancellor a concise report…The report shall become a part of the supporting materials submitted with any proposal for subsequent promotion or merit increase.” During the review period, sabbatical leave reports are: Not Due  On file and available upon request  Not on file (include explanation) 

7. Miscellaneous AP Issues Announcement Procedures 1. The administrative decision on the candidate’s file will continue to be communicated to the Chair through the Dean (Announcement Letter) 2. Additionally for positive outcomes, the candidate will receive a letter from the VPAP on the action including the new salary, no earlier than 10 days after the announcement. The Chair, Dean and Academic Senate are copied. 3. For negative outcomes, the candidate will also receive a letter (Reasons Letter) from the VPAP no earlier than 10 days after the announcement.

8. Miscellaneous AP Issues - continued Winter and Spring Forum dates: Thursday February 12, 2009 and Thursday May 7, 2009 Faculty Awards Senate Faculty Searches: 45 this year Senate Faculty Number: Returning and New Faculty as of October 28 is 719 Projected total for this year is 725 The Call due dates File tracking report

9. Miscellaneous AP Issues - continued The Call Due Dates

10. 2007-2008 NON-APPOINTMENT 1 PERSONNEL REVIEW ACTIONS 2 BY COLLEGE BY APO SUBMITTAL DUE DATE 3 College Review Files Submitted to APO ON or BEFORE the CALL Final Due Date Row% Review Files Submitted to APO AFTER the CALL Final Due Date Row%Total AGSM250%2 4 BCOE2269%1031%32 BM480%120%5 CHASS6157%4643%107 CNAS8271%3429%116 GSOE457%343%7 Totals17565%9635%271 1 Quinquennial reviews are omitted. 2 Data Source : APO Internal Tracking Sheet 3 07-08 Call APO Final Due Dates January 18, 2008 - Promo to Tenure; Advance to Prof. A/S April 4, 2008 - Appraisal; Merit; QQ's; Promo to Full; Career Review; Advance to Prof. VI and w/in Prof. A/S

11. 2007-2008 Merits, Advance to VI, Appraisals, Career Reviews & Promotions to Full Average Time at Review Above Departmental Level 1 (no Ad Hocs needed) 1 Data Source: CAP File Tracking Tables and APO Internal File Tracking Sheet. Averages are based on 106 review files from CNAS and 85 review files from CHASS.

12. 2007-2008 Promotions to Tenure & Advance to Above-Scale Average Time at Review above Departmental Level 1 * 1 Data Source: CAP File Tracking Tables. Averages are based on 7 review files from CNAS and 14 review files from CHASS. * Four of the review files reflected above are still in progress.

13. APM Updates Revised APM 220-18-b(4) – Criteria for Advancement to Professor VI and Professor A/S Revised APM 220-85-b, 335-10-a, 740-11-c and the Rescission of APM-350 Revised Leave of Absence/Sick Leave/Medical Leave (APM 710) policy and new Reasonable Accommodation (APM 711) and Medical Separation( APM 080) policy

14. AP Campus Procedure Updates Interactive Process Draft Quinquennial reviews Adjunct Professor teaching requirements On-line letters in recruitment Resignation letters procedures Hiring Toolkit and The Call – proposed changes will be discussed in the Spring Forum for 09/10 Call and Hiring Toolkit

15. AP Meetings & Training Updates Associate Divisional Deans Luncheon Quarterly CFAO meetings – to be scheduled eFile training