1. Simple Scheduling, Gradebook & Report Card Overview

2. Introduction Driving Forces behind the SN Gradebook Project
“Why we are doing this ????”
New Report Cards
Initiative of Dr. Ackerman and the T& L office
New Curriculum alignment
Compliance Reporting
PIMS State Reporting / HQT Certification Compliance
Centralization and integration of Systems and Services
Consolidate data collection systems
TRA / TCA / K-8 Report Card System / Schoolnet
Better tools for teachers
Teachers have been asking for a Gradebook system for years
Many schools already use their own

3. Old to New
There are many similarities between the way we used to do report cards and the new Gradebook way. Many ‘concepts’ remain the same - you will just be doing them differently now!
Teacher-Room Assignment (TRA)
Teacher-Course Assignment (TCA)
Online Grading
Subject Marks * Co-Teacher Assignment
Comments * Special Education Assignments
Corrections
Spanish Report Cards
Some things are also new and/or different
4 reporting cycles / no specific Correction Cycle
New curricula areas to grade (ex. 21st Century Skills)
Effort and Behavior marks
Co-teacher appears on the report card, but only one user can have access to each subject. Can split between subjects if desired.

4. Training Overview Accessed via My Schoolnet
Simple Scheduling (principal task)
Gradebook
Optional: Teachers may use SN Gradebook to calculate final grades.
Mandatory: Teachers must enter all final grades for marking period in Gradebook
Report Cards
All K-8 Report Cards generated from SN Gradebook
In addition to grades, teachers will enter report card data (comments etc.) into SN Gradebook

5. Gradebook & Report Cards

6. Gradebook Teacher can Administrators can Does NOT include
Create/grade assignments
Automatically calculate grades
Create interim class level progress reports
Generate pre-configured grade related reports
See how their students are performing in other courses
Create their own ‘custom’ data fields (ex. textbook tracking)
Administrators can
View / Update any teacher’s Gradebook
Assign Special Education teachers to students
Run grade related reports (based on teachers using full GB)
Does NOT include
Attendance (daily or classroom (cuts) – future phase
Parent Access to assignments/grades – future phase
Seating Chart – future phase

7. Gradebook
This is what a sample gb looks like

8. Report Cards Teacher using full grading system will
Review final calculated grades (based on Gradebook settings)
Override grades if desired
Enter other report card items (ie. Academic Supports)
Verify Grades (process to lock grades in)
Teachers only entering final grades
Will manually enter all final grades for the marking period
Enter necessary report card items
Verify Grades
Administrators
Will verify all teacher grades
Schoolnet/District Admin
Will Generate Report Card PDFs and send to printer

9. Report Card Scoring Ranges
Kindergarten:
 Numeric average of = O
    Numeric average of = S
    Numeric average of 74-0 = N
Grade 1-8:
– A
80-89 – B
70-79 – C
65-69 – D
0 -64 – F
NG – No Grade

10. K report card – these are all posted on the tutorials page for easier viewing
General Items: Name, Student ID, School, Principal, Room, Teacher & Grade
Pulled from demographic info in GS (as provided in IMS data loads) 1
Subjects
Subject grades are pulled from teacher course grade entry in the gradebook 2
Stages of Writing
Pulled from teacher “report card entries” in the gradebook 3
Grade K Instructional Reading level 4
Skills and Behavior 5
Pre-Reading Skills 6
Comments
Philly will have 1 comment per subject + 5 comments for HRM.
Comments order: HRM comments 1st and then subject comments after.
Philly will abbreviate to keep comments to one line. 7
Academic Supports
Math & Reading
Report Card Entry 8
Attendance
Projected attendance will get separate feed from Philly.

11. Grade 1-3 Report Card
General Content
Course list pulled from student schedule and report card group associations 1
Subjects/Subject Grades
Subject grades are pulled from teacher course grade entry in the gradebook 2
ESOL Score
Assess Test Score – provided to IMS – so will pull back from IMS
ESOL 1&2 – mark that will be entered 3
Instructional Reading Target for Marking Period
Pre-populated on report card template 4
Project Services Level
Report card entry. The value must be entered by current year homeroom teacher. 5
21st Century/Character Development
Report Card Entry using existing functionality 6
Effort and Behavior
Existing Column to capture Behavior (“Citizenship”). Additional column can be added to capture Effort. This will require custom development. 7
Comments
Philly will have 1 comment per subject + 5 comments for HRM.
Comments order: HRM comments 1st and then subject comments after.
Philly will abbreviate to keep comments to one line. 8
Academic Supports
Math & Reading
Report Card Entry 9
Attendance
Projected attendance will get separate feed from Philly. 10
Promoted/Summer School
Cycles 1-3: Field will be In Danger of Retention – for K-3, this is populated by teacher. Report Card Entry
Only for Cycle 4: Field will be Promoted (Yes/No) Assigned to Summer Program (Yes/No)- these are always calculated by the system.
Need to clearly identify calculations.

12. Workflow
4-8 Report Card
Course list pulled from student schedule and report card group associations 1
Subjects/Subject Grades
Subject grades are pulled from teacher course grade entry in the gradebook 2
ESOL Score
Assess Test Score – provided to IMS – so will pull back from IMS
ESOL 1&2 – mark that will be entered 3a
Instructional Reading Target for Marking Period
Pre-populated on report card template 3b
Your Childs Reading Level for Marking Period
Report card entry. 4
Project Services Level
Report card entry. The value must be entered by current year homeroom teacher. 5
21st Century/Character Development
Report Card Entry using existing functionality 6
Effort and Behavior
Existing Column to capture Behavior (“Citizenship”). Additional column can be added to capture Effort. This will require custom development. 7
Comments
Pulled based on teacher comment code entries in gradebook
The maximum number of comments is 5 per class/per student. 8
Academic Supports
Report card entry 9
Attendance
Projected attendance will get separate feed from Philly. 10
Promoted/Summer School
Cycles 1-3: Field will be In Danger of Retention – for K-3, this is populated by teacher. Report Card Entry
Only for Cycle 4: Field will be Promoted (Yes/No) Assigned to Summer Program (Yes/No)- these are always calculated by the system.
Need to clearly identify calculations.

13. Timeline

14. Report Card Cycle Example
Grade Entry for Teachers Closes
Must Verify Gradebooks
November 9 (Tuesday)
Grade Veridical deadline for Principals
Gradebooks LOCKED no changes allowed to current cycle.
November 10 (Wednesday)
Report Card PDF Created & Sent to Printer
November 11-14
Printer Delivers Report Cards to District
November 23 *
Parent Teacher Conference
Delivery dates may change – waiting for decisions
on the new Regional Office structure and their role
in receiving printed material for school pickup.
December 1-2

15. Report Card Cycles 2010-2011 Kindergarten
KINDERGARTEN (GradeBook System)
First Day of School: Thursday, September 16
CYCLE1:
Gradebook Opens: Tuesday, September 7 (first day of school)
Gradebook Closes for Teachers Tuesday, November 9
Gradebook Closes for Principals Wednesday, November 10
First Report Period Ends: Wednesday, November Days
Parent Teacher Conference Dates: December 1-2
CYCLE2:
Gradebook Opens: Monday, November 15
Gradebook Closes for Teachers Thursday, January 27
Gradebook Closes for Principals Friday, January 28
Second Report Period Ends: Friday, January Days Parent Teacher Conference Dates: February 16-17
CYCLE3:
Gradebook Opens: Tuesday, February 1
Gradebook Closes for Teachers Wednesday, April 13
Gradebook Closes for Principals Thursday, April 14
Third Report Period Ends: Thursday, April Days
Parent Teacher Conference Dates: May 4-5
CYCLE4:
Gradebook Opens: Monday, April 18
Gradebook Closes for Teachers Tuesday, June 14
Gradebook Closes for Principals Wednesday, June 15
Fourth Report Period Ends: Friday, June Days
(2 projected attendance days)   
TOTAL DAYS: 176 Days

16. Report Card Cycles 2010-2011 Grades 1-8
ELEMENTARY & MIDDLE GRADES 1-8 (GradeBook System)
First Day of School: Tuesday, September 7
CYCLE1:
Gradebook Opens: Tuesday, September 7 (first day of school)
Gradebook Closes for Teachers Tuesday, November 9
Gradebook Closes for Principals Wednesday, November 10
First Report Period Ends: Wednesday, November Days
Parent Teacher Conference Dates: December 1-2
CYCLE2:
Gradebook Opens: Monday, November 15
Gradebook Closes for Teachers Thursday, January 27
Gradebook Closes for Principals Friday, January 28
Second Report Period Ends: Friday, January Days Parent Teacher Conference Dates: February 16-17
CYCLE3:
Gradebook Opens: Tuesday, February 1
Gradebook Closes for Teachers Wednesday, April 13
Gradebook Closes for Principals Thursday, April 14
Third Report Period Ends: Thursday, April Days
Parent Teacher Conference Dates: May 4-5
CYCLE4:
Gradebook Opens: Monday, April 18
Gradebook Closes for Teachers Tuesday, June 14
Gradebook Closes for Principals Wednesday, June 15
Fourth Report Period Ends: Friday, June Days
(2 projected attendance days)
TOTAL DAYS: 181 Days