1. IT Accessibility Committee Posting Proprietary Formats Prepared by the NYS Forum IT Accessibility Committee http://www.nysforum.org/accessibility/resources/curriculum/proprietary Presented by Lisa Hebert Ryan May 11, 2006

2. Topics PowerPoint PowerPoint PDF PDF

3. Reasons given for using PDF or PowerPoint Maintain the integrity of an official form or document Maintain the integrity of an official form or document Security Security Maintain the “look” Maintain the “look” It’s easy It’s easy Other….. Other…..

4. PowerPoint on the web PowerPoint is not a web-friendly format PowerPoint is not a web-friendly format How to convert to accessible HTML How to convert to accessible HTML PowerPoint Add-on (Windows only) PowerPoint Add-on (Windows only) University of Illinois: Office Accessibility Wizard (www.rehab.uiuc.edu/office/download.html) University of Illinois: Office Accessibility Wizard (www.rehab.uiuc.edu/office/download.html)www.rehab.uiuc.edu/office/download.html [Now a commercial product - $39.95; free download is crippled] Copy the outline to an HTML page & format by hand Copy the outline to an HTML page & format by hand Use HTML slide program such as WimpyPoint, Slidemaker or Opera’s Opera Show Use HTML slide program such as WimpyPoint, Slidemaker or Opera’s Opera Show Create your own HTML slides from scratch Create your own HTML slides from scratch

5. PowerPoint “Make Accessible” add-on How it works How it works Caution: does not convert scripts or links into accessible HTML Caution: does not convert scripts or links into accessible HTML Need to modify the HTML after the conversion to reactivate them Need to modify the HTML after the conversion to reactivate them See tutorial on WebAIM site (www.webaim.org) See tutorial on WebAIM site (www.webaim.org)www.webaim.org

6. PDF (Portable Document Format) Adobe Acrobat Reader Full Version 6.0 Adobe Acrobat Reader Full Version 6.0 Embedded speech synthesizer Embedded speech synthesizer Accessible w/ limitations Accessible w/ limitations If document was not created with accessibility in mind, it will still pose significant accessibility challenges to blind users (eimages w/o alt text) If document was not created with accessibility in mind, it will still pose significant accessibility challenges to blind users (eimages w/o alt text)

7. PDF The most reliable way to make a PDF file accessible is to convert it to accessible HTML.

8. Accessible PDF PDF files must be created with accessibility in mind PDF files must be created with accessibility in mind Document must: Document must: Contain real text (not scanned image) Contain real text (not scanned image) Be in Tagged PDF format* Be in Tagged PDF format* Be marked up for accessibility* Be marked up for accessibility* User must: User must: Have either JAWS or Window Eyes Have either JAWS or Window Eyes Have Acrobat 5.0 or greater Have Acrobat 5.0 or greater

9. Tagged PDF 3 ways to generate tagged PDF 3 ways to generate tagged PDF 1. Use MS Word to create the document, then convert to PDF 2. Run “Make Accessible” plug-in, then clean it up 3. The hard way: create the tags yourself

10. To Learn More WebAIM (Web Accessibility in Mind) WebAIM (Web Accessibility in Mind) http://www.webaim.org/techniques/acrobat/ http://www.webaim.org/techniques/acrobat/ http://www.webaim.org/techniques/acrobat/ Adobe Acrobat Accessibility Adobe Acrobat Accessibility www.adobe.com/products/acrobat/access_info.html www.adobe.com/products/acrobat/access_info.html www.adobe.com/products/acrobat/access_info.html AccessIT (National Center on Accessible Information Technology in Education) AccessIT (National Center on Accessible Information Technology in Education) http://www.washington.edu/accessit/articles?2 http://www.washington.edu/accessit/articles?2 http://www.washington.edu/accessit/articles?2 California Community Colleges High Tech Center California Community Colleges High Tech Center http://www.htctu.fhda.edu/trainings/manuals/web/Creat ing_Accessible_PDFs.pdf http://www.htctu.fhda.edu/trainings/manuals/web/Creat ing_Accessible_PDFs.pdf http://www.htctu.fhda.edu/trainings/manuals/web/Creat ing_Accessible_PDFs.pdf http://www.htctu.fhda.edu/trainings/manuals/web/Creat ing_Accessible_PDFs.pdf