1. © SYBEX Inc. 2005. All Rights Reserved. Session 10 Project Closure

2. © SYBEX Inc. 2005. All Rights Reserved. Learning Objectives Understand the reasons for project closure Elucidate the two types of project close-out Denote the elements of project closure

3. © SYBEX Inc. 2005. All Rights Reserved. Deliverables successfully created, tested and accepted Canceled or postponed Plan not approved Resources not available Reasons for Project Closure

4. © SYBEX Inc. 2005. All Rights Reserved. Types of Close-out Contract closeout Administrative closeout –Project archive –Formal acceptance –Lessons learned –Project turnover –Release of team members

5. © SYBEX Inc. 2005. All Rights Reserved. Lessons Learned Oft neglected, usually important a comprehensive review (lessons learned) process is well worth the time. –Planning –Organizing –Executing –Directing –Controlling –Budget –Project assessment

6. © SYBEX Inc. 2005. All Rights Reserved. Project Turnover Maintenance and operations (M&O) will be involved in managing the day to day elements produced by the project. You should have considered all M&O elements in your planning processes. Turnover activates those elements.

7. © SYBEX Inc. 2005. All Rights Reserved. Release of Team Members Releasing team members: –Human resources –Requirements –Infrastructure –Configuration

8. © SYBEX Inc. 2005. All Rights Reserved. You Decide You are the PM for a two-year-long project that will result in the building of a parking garage. From the list below, select those that might be appropriate turnover M&O elements: –Routine fire alarm inspections –Sign-off of building permits –Placement of auto-pay kiosks –Painting the building once every five years –Replacement of air-filters in HEPA air-cleaners

9. © SYBEX Inc. 2005. All Rights Reserved. Chaptal Winery Case Study Examine the Chaptal closeout documentation –What are the M&O elements? –What, if anything, was missed during project review and closeout?

10. © SYBEX Inc. 2005. All Rights Reserved. End of Chapter Review Q&A Instructor Hand-out Q&A Go over end-of-chapter review questions Instructor to hand out additional questions (POP QUIZ TIME!)

11. © SYBEX Inc. 2005. All Rights Reserved. Next Steps For this session: –Name the project closeout review phases –Understand why it is important to document both the positive and negative aspects of the project –Explain the purpose of obtaining formal customer or stakeholder sign-off –Describe the purpose of a project archive –Understand the key elements of contract closeout –Know what groups are involved in project turnover –Understand why lessons learned is such an important facet of project closeout –Realize end-user support is a part of your closeout efforts. For next session: –OPTIONAL: read Appendix A