1. Presentation on financial monitoring process under SSA Venue - 26 th F Cs meeting at Chandigarh By O.P. Mishra, JEPC, Ranchi

2. Objectives of FMAP (JIT) works to be done just in time (JIT) works to be done just in time Speedy collection of UCs Speedy collection of UCs Timely Accounting and financial reporting Timely Accounting and financial reporting Adjustment of advances within scheduled time Adjustment of advances within scheduled time Timely receipt/release of grants Timely receipt/release of grants Real time physical/financial achievement Real time physical/financial achievement Issuance of transparent financial monitoring instructions Issuance of transparent financial monitoring instructions Implementation of Systematic accounting system as per FM&P manual of SSA Implementation of Systematic accounting system as per FM&P manual of SSA Backlog reminders Backlog reminders

3. Formulation of FMAP Consultation with rear/peer and superiors Consultation with rear/peer and superiors Situational analysis in variable proposals Situational analysis in variable proposals Goal /Target setting in view of FM&P manual of SSA Goal /Target setting in view of FM&P manual of SSA Cost effective FMAP Cost effective FMAP Identified Issues, desired status, present status, key gaps and corrective action Identified Issues, desired status, present status, key gaps and corrective action Scheduled activity wise completion time Scheduled activity wise completion time Identified weak area of financial monitoring Identified weak area of financial monitoring Responsibility fixed to stage wise related personnel's for implementation of FMAP and templates Responsibility fixed to stage wise related personnel's for implementation of FMAP and templates SMART base FMAP prepared SMART base FMAP prepared

4. Accounting and financial reporting Accounting and financial reporting Internal check and control (internal/statutory/AG and IPAI audit) and compliance of audit observations Internal check and control (internal/statutory/AG and IPAI audit) and compliance of audit observations Financial monitoring Financial monitoring Capacity building on accounting, financial management and procurement Capacity building on accounting, financial management and procurement Staffing in finance and accounts Staffing in finance and accounts Responsibility sharing Responsibility sharing Social audit of VECs Social audit of VECs Inclusion in FMAP

5. Implementation of FMAP Issued formulated FMAP guidelines to districts and BRCs Issued formulated FMAP guidelines to districts and BRCs Sufficient fund arrangement to districts and KGBVs Sufficient fund arrangement to districts and KGBVs Concurrent/monthly/quarterly and annual review of target vs achievement Concurrent/monthly/quarterly and annual review of target vs achievement Identify reasonable reason for delay and its corrective approach/rescheduling Identify reasonable reason for delay and its corrective approach/rescheduling Proactive vision instead of reactive Proactive vision instead of reactive

6. Monitoring of FMAP PDCA based financial monitoring system PDCA based financial monitoring system PERT-CPM analysis PERT-CPM analysis Situational analysis Situational analysis Ignore negligible part of non performance Ignore negligible part of non performance Identification of reasons for delay Identification of reasons for delay Stage wise monitoring system Stage wise monitoring system Performance appraisal based on FMAP and monthly expenditure plan Performance appraisal based on FMAP and monthly expenditure plan Grading on the basis of performance Grading on the basis of performance Web based monitoring proposal is under process Web based monitoring proposal is under process

7. Constraints and suggestive improvement High turn-over of employees resignation High turn-over of employees resignation Temporary staffing arrangement Temporary staffing arrangement Deputation of SSA staff to other department Deputation of SSA staff to other department Scarcity of professionally skilled/profound experience holding candidate for staffing Scarcity of professionally skilled/profound experience holding candidate for staffing Frequent transfer/posting of SPDs Frequent transfer/posting of SPDs Non functional Punchayati Raj System in Jharkhand Non functional Punchayati Raj System in Jharkhand Geographical/location problem and communication barriar Geographical/location problem and communication barriar Confused role (Trial and error based working) Confused role (Trial and error based working) Teachers having no knowledge of accounting are responsible for accounting at school level Teachers having no knowledge of accounting are responsible for accounting at school level Diversified system of programme implementation(Convergence Issue) Diversified system of programme implementation(Convergence Issue)

8. Monthly expenditure plan and fund requirement Thorough study of sanctioned physical/financial approved budget and guidelines Thorough study of sanctioned physical/financial approved budget and guidelines Identified problem for activities could not be completed in time Identified problem for activities could not be completed in time Identified nature of expenditure can be expended timely or before time Identified nature of expenditure can be expended timely or before time Prepared monthly/quarterly expenditure plan Prepared monthly/quarterly expenditure plan Prepared quarterly requirement of fund based on expenditure plan Prepared quarterly requirement of fund based on expenditure plan In view of financial monitoring process FMAP and monthly expenditure plan is annexed herewith In view of financial monitoring process FMAP and monthly expenditure plan is annexed herewith Now we monitor based on monthly/quarterly target and analyse real reason against failure of target Now we monitor based on monthly/quarterly target and analyse real reason against failure of target

9. THANKS