1. Committed to Shaping the Next Generation of IT Experts. Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery, Michelle Hullet

2. Copyright © 2008 Pearson Prentice Hall. All rights reserved.2 Objectives Insert a table Format a table Sort and apply formulas to table data Convert text to a table Insert Clip Art and images into a document Format a graphic element Insert WordArt into a document Insert symbols into a document

3. Copyright © 2008 Pearson Prentice Hall. All rights reserved.3 Parts of a Table Row Cell Column Cell merged across columns Click this icon to select the entire table Table

4. Copyright © 2008 Pearson Prentice Hall. All rights reserved.4 Three Options for Inserting a Table Choose the columns and rows using the grid Choose the insert table option Draw a table

5. Copyright © 2008 Pearson Prentice Hall. All rights reserved.5 Using Tab in a Table Tab in a table moves you to the next cell To add a tab character to a cell, use Ctrl+Tab Using the Tab key moves you from cell to cell

6. Copyright © 2008 Pearson Prentice Hall. All rights reserved.6 Insert Rows or Columns Insert and delete rows and columns using the buttons provided To delete only the data in the cells, highlight and use the Delete key from your keyboard

7. Copyright © 2008 Pearson Prentice Hall. All rights reserved.7 Merge and Split Cells Highlight cells you would like to merge Select the Merge Cells button on the toolbar

8. Copyright © 2008 Pearson Prentice Hall. All rights reserved.8 Resizing Cells by Dragging When no cell is selected, the entire column’s border will be moved When a row or a cell is selected, only the border in that row will move Cursor changes to a double arrow when its placed over the column border When only a row or the cell adjacent to the border you are moving is selected, only that row’s border will change

9. Copyright © 2008 Pearson Prentice Hall. All rights reserved.9 Table Styles Table styles are predefined styles Click ‘more’ to get additional style choices More arrows

10. Copyright © 2008 Pearson Prentice Hall. All rights reserved.10 Predefined Table Styles Mouse-over previews the style Click to apply the style Add your own style using New Table Style Make a new style Modify a style

11. Copyright © 2008 Pearson Prentice Hall. All rights reserved.11 Formatting a Style Shading: cell background color Border: line style around each cell

12. Copyright © 2008 Pearson Prentice Hall. All rights reserved.12 Shading Choose a color, no color or get more shading colors

13. Copyright © 2008 Pearson Prentice Hall. All rights reserved.13 Cell Margins Adjust white space inside of cells (margins) and the spacing between cells Adjust cell margins and cell spacing Adjusting cell margins Adjusting cell spacing

14. Copyright © 2008 Pearson Prentice Hall. All rights reserved.14 Formulas—Cell Addresses Columns are labeled alphabetically Rows are labeled numerically Cells are the intersection A1 is a cell address Use cell addresses to create formulas

15. Copyright © 2008 Pearson Prentice Hall. All rights reserved.15 Cell Addresses in Formulas Use formulas as you would in Excel Choose a number format (currency, date, etc.) Relative addresses, use syntax

16. Copyright © 2008 Pearson Prentice Hall. All rights reserved.16 Cell Formulas Use F8 to show your formulas (fields) Word provides the syntax for formulas

17. Copyright © 2008 Pearson Prentice Hall. All rights reserved.17 Graphic Tools Clip Art Pictures WordArt Symbols

18. Copyright © 2008 Pearson Prentice Hall. All rights reserved.18 Inserting Clip Art Insert Clip Art and the Clip Art task pane will open Insert Clip Art opens the Clip Art task panel

19. Copyright © 2008 Pearson Prentice Hall. All rights reserved.19 Clip Art Task Pane Search for clips by keyword Limit your search by collection or media To position image where your insert point is, double click image Limit search by collection and/or media Use keywords when searching for art Opens the Clip Art Organizer Opens your browser and takes you to Microsoft’s site to search for more clips Inserts where the cursor is Located on your page

20. Copyright © 2008 Pearson Prentice Hall. All rights reserved.20 Clip Art Organizer Clip Art pieces have associated keywords and can be organized in the organizer You may add, change or delete keywords using the Edit Keywords dialog box Collections on your computer Hover your mouse over the image for information about the image Click down arrow for the task pane Add keywords to the clip art for searching

21. Copyright © 2008 Pearson Prentice Hall. All rights reserved.21 Inserting a Picture Add your own picture from a saved file on your computer Pictures may be from a digital camera, scanned, or found on the Internet If you get a picture online, be sure it is from a legal source Insert Picture opens dialog box to browse to your saved picture file

22. Copyright © 2008 Pearson Prentice Hall. All rights reserved.22 Manipulating Your Graphic Size your graphics using the handles Hold down the shift key to keep the proportions of the art when sizing it Handles change the size of the overall image

23. Copyright © 2008 Pearson Prentice Hall. All rights reserved.23 Text Wrapping Choose how your graphic interacts with text Square and tight wrap the text around the graphic Acts like a letter Wrapping options Acts like a watermark Art will cover text

24. Copyright © 2008 Pearson Prentice Hall. All rights reserved.24 Wrapping Options The most popular options are: In line with Text, Square, and Tight In line With Text Tight Square

25. Copyright © 2008 Pearson Prentice Hall. All rights reserved.25 WordArt Create decorative text Text becomes an image as WordArt Choose your design

26. Copyright © 2008 Pearson Prentice Hall. All rights reserved.26 WordArt—Write the Text Add text Press enter for another line of text Choose font, size, bold or italics Click OK Type your text Choose the font Choose the size Choose bold or italics

27. Copyright © 2008 Pearson Prentice Hall. All rights reserved.27 Formatting WordArt Format WordArt ribbon makes changes to the WordArt Change the WordArt style Shape Fill—changes color Shape Outline—changes border color Change Shape—changes the WordArt shape Text area deals with text options Drop shadow effects 3D effects Arrange—deals with interaction of different objects with each other and the document’s text

28. Copyright © 2008 Pearson Prentice Hall. All rights reserved.28 Questions?