1. Program Management Using MS Project Server 2003 Frank Douvry PMP

2. Agenda Program Management problem Program Management problem –Old Solution –New Solution Inter-project Dependencies Inter-project Dependencies –Old Solution –New Solution

3. Program Management Problem How do you manage a program? How do you manage a program? –Many projects –What visibility do you need –Allow project managers some dignity Track Key Milestones Track Key Milestones Track Key Issues and Risks Track Key Issues and Risks

4. Old Solution Master Project Master Project –Insert all projects into one –Manage the Master project –Coordinate updates to projects Allowed program manager a view of entire program Allowed program manager a view of entire program Cumbersome to manage Cumbersome to manage

5. New Solution Program Schedule Program Schedule –Identify the Key Milestones –Create a program level schedule containing only those milestones –Make project milestones dependencies Does not duplicate resources Does not duplicate resources Only managing Key Milestones Only managing Key Milestones Any changes at project level are reflected Any changes at project level are reflected

6. Program Schedule View Key milestones only Key milestones only Save the schedule Save the schedule

7. Program Schedule View Create Master project and insert program schedule Create Master project and insert program schedule

8. Program Schedule View Insert other schedules as well Insert other schedules as well

9. Program Schedule View Show links being made Show links being made

10. Program Schedule View Show view of program schedule with links Show view of program schedule with links

11. Program Schedule Save Save program schedules Save program schedules Save individual schedules Save individual schedules DO NOT SAVE MASTER SCHEDULE DO NOT SAVE MASTER SCHEDULE

12. Program Schedule View Show Baseline view with variance Show Baseline view with variance

13. Program Schedule View Show Baseline view with variance Show Baseline view with variance

14. Program Schedule Issue View Show Issues at program schedule level Show Issues at program schedule level Discuss having to input all information again Discuss having to input all information again

15. Program Schedule Issue View Show how to get link information from original issue Show how to get link information from original issue

16. Program Schedule Issue View Show new program issue with link Show new program issue with link

17. New Solution Wrap-up Program Schedule Program Schedule Does not duplicate resources Does not duplicate resources Only managing Key Milestones Only managing Key Milestones Any changes at project level are reflected Any changes at project level are reflected Issues do not have to be re entered Issues do not have to be re entered

18. Inter-project Dependency Problem Tasks from one project dependent on tasks in another Tasks from one project dependent on tasks in another Need to know when things change Need to know when things change

19. Old Solution Inter-project Links Inter-project Links –Hard to manage –Circular Links Program manager out of the communication Program manager out of the communication All projects in link need to open All projects in link need to open

20. New Solution Give Get schedule Give Get schedule –Manages all inter-project dependencies –Visible at the Program level –Allows quick identification of circular references –Reduces project opens

21. Project 1 View Identify milestone/task that is successor of task in another project Identify milestone/task that is successor of task in another project

22. Give/Get View Show schedule with get milestone/give milestone and link Show schedule with get milestone/give milestone and link

23. New Solution Wrap-up Give Get schedule Give Get schedule –Manages all inter-project dependencies –Visible at the Program level –Allows quick identification of circular references –Reduces project opens

24. Question ?????