1. Records Storage Transfers

2. RECORDS STORAGE in 1997 Had a Capacity of 948 boxes And we had In storage 756 boxes

4. LABELING RULE OF THUMB: 5 years from now, if a record is needed and you are no longer working for Allen ISD, would someone else know where to find it?

5. How it works Records are stored by destruction year. They are labeled with the School Year of files, Contents, Department, & Destruction Year. A location label is also added

6. Where to begin? Place only one destruction year per box. Purge all records that do not fit into the approved records retention schedule. Determine & indicate the destruction date based on the adopted records retention schedule. Only send records to the records center that are required to be retained by the adopted retention schedule. Prepare one form for each standard 1199 storage container to be sent to the records center.

7. DO NOT OVER FILL!!! If you can’t lift it over your head, don’t expect me to lift it over mine!

8. The Process 1. Campus fills box 2. Fill out 1 form per box 3. Attach lower portion of paperwork to lid of box 4. Put in work Request 5. Put paperwork in one inner-office envelope & put w/boxes 6. Guys Pick up boxes & paperwork

9. 7. Paperwork is delivered to me @ my desk 8. Info is entered into computer 9. Labels & location labels created 10. Go to warehouse to Match labels to paperwork on boxes 11. Label & store. 12. File paperwork

10. The Form

11. The Upper Portion Contains Very Important Directions 6. work request should be entered through Web TMA

12. And Details to be filled out by the sending campus

16. The Upper Portion

17. The Lower Portion

19. Incorrect Labeling

20. The Box

22. Work Request

23. 1.Go to http://web/ This will take you to the Allen ISD Intranet page. 2.On the right side of the screen you will see the heading Resources 3.Under that is New Maintenance Request (click on that) 4.The Web TMA login appears 5.Your ID is set up with your first name, underscore, last name (ie: Jane_Doe) 6.Password is aisdtma 7.Client is Allen ISD Once you are in, look at the right hand side of the screen: 1.Enter your Department or School 2.Enter Repair Center (Service Center) 3.Enter Location ID (follow prompts) On the left hand side of the screen look at the bottom 1.Enter Action Requested (just like on the old work requests form) 2.Submit Request This should get you in

24. Now you are...