1. Email Use: Policies to Enhance Employee Productivity Elizabeth A. Coonan BrownWinick 666 Grand Avenue, Suite 2000 Des Moines, IA 50309-2510 Telephone: 515-242-2408 Facsimile: 515-323-8508 E-mail: coonan@brownwinick.com

2. Employer Rights 1.Limit employee email and internet usage; 2.Monitor and limit employee email usage; 3.Regulate retention of email; and 4.Develop destruction calendars/policies.

3. What is your exposure for employee’s improper use of email? 1.Harassment or discrimination claims; 2.Antitrust liability; 3.Copyright infringement; and 4.Defamation.

4. The Best Defense is a Good Written Policy

5. Common elements of an email use policy include: 1.A statement that your email system is company property; 2.Use of email and email files are not confidential; 3.Use is solely restricted to legitimate business purposes and should be used responsibly, effectively and lawfully;

6. Common Elements (Cont.) 4.Monitoring; 5.Compliance with legitimate requests from law enforcement to turn over employee emails; and 6.Emails are never gone for good.

7. Possible Prohibitions 1.Communication that violates the law; 2.Communication that harm the company; 3.Advertisements/solicitations; 4.Use of another person’s email account; 5.Dissemination of proprietary company information;

8. Possible Prohibitions (Cont.) 6.Harassment; and 7.Improperly binding the Company.

9. Enhancing Productivity 1.Personal use; 2.Monitoring; 3.Prohibited uses; and 4.Consequences associated with violation.

10. Examples

11. Website: www.brownwinick.comwww.brownwinick.com Toll Free Phone Number: 1-888-282-3515 OFFICE LOCATIONS: 666 Grand Avenue, Suite 2000 Des Moines, Iowa 50309-2510 Telephone: (515) 242-2400 Facsimile: (515) 283-0231 616 Franklin Place Pella, Iowa 50219 Telephone: (641) 628-4513 Facsimile: (641) 628-8494 DISCLAIMER: No oral or written statement made by BrownWinick attorneys should be interpreted by the recipient as suggesting a need to obtain legal counsel from BrownWinick or any other firm, nor as suggesting a need to take legal action. Do not attempt to solve individual problems upon the basis of general information provided by any BrownWinick attorney, as slight changes in fact situations may cause a material change in legal result.