1. 24/07/12 1 PRESENTATION TO PORTFOLIO COMMITTEE ON WOMEN, CHILDREN & PEOPLE WITH DISABILITIES Q 1 PERFORMANCE - 2012/13 28 -08-2012

2. INTRODUCTION 24/07/12 2 VISION A fully inclusive society free from unfair discrimination, inequality, abuse and exploitation. MISSION To drive Government’s equity, equality and empowerment agenda for vulnerable groups and historically disadvantaged communities in each of the sectors for women, children and people with disabilities through an integrated approach to accelerate the realisation of human rights, empowerment, equality and human dignity for women, children and people with disabilities.

3. INTRODUCTION Cont… 24/07/12 3 Mandate The mandate of the department is to promote, facilitate, coordinate and monitor the realization of the rights of women, children and people with disabilities.

4. WHY DO WE FIND OVERSPENDING AND NOT MEETING ALL THE TARGETS 4 Anomaly in the order of key planning processes: The 2011/12 ENE was prepared and submitted in December 2010, without a strategic plan as a basis. The structure was approved by the MPSA in December 2010. The strategy was only approved in February 2011. Therefore there was no alignment between the budget and the organogram. There was no sufficient provision for operational costs either It is assumed that the ENE was based on the allocation that was used for the programmes that were incubated at the Presidency.

5. WHY DO WE FIND OURSELVES WHERE WE ARE, cont.. 5 There was also no provision for Corporate Services. The department had to relocate from the Presidency, and Corporate Services personnel had to be appointed. The department also had to take over some of the international roles that were initially under DIRCO but related to Women, Children and People with Disabilities, which were not provided for in the budget. There was pressure on the department to reduce the vacancy rate as this had a negative impact on the planned activities.

6. WHY DO WE FIND OURSELVES WHERE WE ARE, cont.. 6 Although efforts have been made to align the strategic plan with the Annual Performance Plan, there is still a need to improve our performance information. There are too many indicators. Some of the indicators and targets are not SMART Some indicators are duplicated within the different programmes.

7. WHAT COULD HAVE BEEN DONE DIFFERENTLY & WHAT CAN STILL BE DONE TO CORRECT THE SITUATION 7 In hind sight it is noted that the appointments could have been deferred to the following years when there was sufficient funding. The DIRCO programmes could have been taken on condition that the accompanying budget is transferred to the department. In-year monitoring could have been used to allow the department and national treasury to detect the problem much earlier. There is a need to review the APP for 2012/13 to ensure that the indicators and targets are SMART. There is also a need to reduce the indicators to three strategic ones, and move the rest to operational.

8. WHAT WE CANNOT CHANGE / UNAVOIDABLES 8 We cannot avoid remunerating the current employees regardless of them being appointed outside the allocated budget. We cannot avoid purchasing tools of trade for these employees despite the fact that they were not budgeted for. We are obligated to continue remunerating employees at higher notches as they were transferred from other departments. The MTEF process cannot be used to source the required funding as we have to do so within the current baseline allocation. The strategic plan is fixed for the next four years.

9. OUR FINDINGS 9 There is no sufficient capacity within the finance unit to fully implement the PFMA and Regulations. The lack of internal controls both in finance and human resources contributed to the problem. The lack of proper governance structures such as the internal audit function, risk management committee and audit committee also contributed. The relocation from the Presidency was not well planned for and thus contributed to the problem.

10. SUCCESSES 10 The department was successful in holding consultations with the sectors to assess their expectations from the department. In this regard we ensured an acceptable level of visibility where there was previously none. We also ensured meaningful participation and representation at international fora in relation to women, children and people with disabilities. Partnerships were also established with development agencies. A national action plan for children has been developed

11. DWCPD PROGRAMMES 24/07/12 11  Programme 1: Administration  Programme 2: Women `s Empowerment and Gender Equality (WEGE)  Programme 3: Children`s Rights and Responsibilities (CRR)  Programme 4: Rights of People with Disabilities (RPD)

12. Programme 1: Administration Purpose of Programme 1: Provide effective leadership, management and administrative support services. 11/13/2015 12

13. DWCPD PROGRAMMES… 24/07/12 13 Programme 1 : Administration Sub Programmes: Ministry Management- Finance, Internal Audit and Secretariat for Council on Gender Based Violence, Corporate Services- Human Resource Management, Strategic Management, Intersectoral and International Relations, Research and Policy Development, Communications,Legal Services Office Accommodation.

14. DWCPD PROGRAMMES… 24/07/12 14 Programme 1 : Performance against KPI Out of 63 targets, 32 were Achieved, 16 were Partially Achieved and 15 Not achieved. The major reasons for not achieved are vacancies in critical positions such as Internal Audit, Finance and Supply Chain Management.

15. Programme 2: Women Empowerment and Gender Equality (WEGE) Purpose of Programme 2: The purpose of the Women’s Empowerment and Gender Equality programme is to facilitate the translation of national and international commitments into empowerment and socio-economic development programmes - as well as to oversee and report comprehensively on the national realisation of women’s rights and the progressive realisation of equality. The programme accelerates the development; advancement and empowerment of women through coordination and facilitation of mainstreaming; advocating; monitoring compliance; lobbying; raising awareness; strengthening institutional mechanisms; building capacity development and training. 11/13/2015 15

16. DWCPD PROGRAMMES… 24/07/12 16 Programme 2 : Women Empowerment and Gender Equality Sub-programs Advocacy and Mainstreaming, Monitoring and Evaluation, Institutional Support and Capacity Development.

17. DWCPD PROGRAMMES… 24/07/12 17 Programme 2 : Performance against targets Out of 23 targets 12 were Achieved, 8 Partially Achieved and 3 Not achieved. The major reasons for not achieved are human resources challenges and some of the indicators which are partially achieved are due to consultation process with clusters which will be sitting in the second quarter.

18. Programme 3: Children`s Rights and Responsibilities Purpose of Programme 3: To promote, advocate and monitor the progressive realisation of children’s rights through Government’s policies and programmes. The programme is committed to advancing and promoting the survival, growth, development, protection and participation of all children through coordinating, facilitating and monitoring the mainstreaming of the rights and well-being of children into Government’s policies, programmes and governance Processes. 11/13/2015 18

19. DWCPD PROGRAMMES… 24/07/12 19 Programme 3 : Children’s Rights and Responsibilities Sub-programs Advocacy and Mainstreaming, Monitoring and Evaluation, Institutional Support and Capacity Development.

20. DWCPD PROGRAMMES… 24/07/12 20 Programme 3 : Performance against targets Out of 14 Key Performance Indicators 9 were Achieved, 3 Partially Achieved and 2 Not achieved. The major reasons for not achieved were due to activities of the Child Protection week which took up most of the units attention during this period, Human resources challenges and financial constrains since the Draft Child Friendly cities/communities model is depended on donor funding which is currently being negotiated by National Treasury and the German Bank.

21. Programme 4: Rights of People with Disabilities Purpose of Programme 4: To facilitate the translation of national and international instruments into empowerment and socio-economic development programmes, and to oversee and comprehensively report on the realisation of the rights of people with disabilities to equality. The programme coordinates, facilitates and monitors the mainstreaming of the rights of people with disabilities into Government’s policies, programmes and governance processes. This is done through the establishment and support of machinery that includes government departments, provinces, the disability sector as well as private sector, awareness campaigns, advocacy and support for mainstreaming initiatives as well as monitoring and evaluation of the impact of these efforts on the progressive realisation of the rights of people with disabilities 11/13/2015 21

22. DWCPD PROGRAMMES… 24/07/12 22 Programme 4 : Rights of People with Disabilities Sub Programs Advocacy and Mainstreaming, Monitoring and Evaluation, Institutional Support and Capacity Development.

23. DWCPD PROGRAMMES… 24/07/12 23 Programme 4 : Performance against targets Out of 14 targets, 2 were Achieved, 10 Partially Achieved and 2 Not achieved. The major reasons for not achieved were due to, Human resources challenges and the note verbal was received late from DIRCO for the call for nominations for delegation to the UNCRPDof conference parties.

24. 1st Quarter Programmes’ Performance Graph 11/13/2015 1

25. FINANCIAL EXP: 1 st Quarter 2012/13 11/13/2015 25 Overall expenditure as at 30 June 2012 Expenditure per: Economic classification Per Programme Projections until 31 March 2013 Economic classification Narrative information on challenges and proposed actions

26. OVERALL EXP: 1 st Quarter 2012/13 11/13/2015 26

27. Compensation: 1 st Quarter 2012/13 11/13/2015 27

28. Compensation expenditure analysis: 30 June 2012 11/13/2015 28 UnitAllocation R’000 Expenditure as at 30 June 2012 R’000 Balance until 31 March 2013 R’000 Comments (Guideline % = 25%) Administration34 31011 03123 27932% WEGE8 3111 3966 91517% CRR7 2541 4875 76720% RPD7 2511 2835 96818% Total57 12615 19741 92927%

29. Narrative explanation on Compensation of Employees 11/13/2015 29 At present the current funding of R57.126m is not enough to pay the actual incumbents in the department. A consultative process was done to re-look at the shifting of funds from Goods & Services to Compensation within al four the programmes with the minimal effect on the delivery of targets and outcomes. This matter has also been addressed in the MTEF (Medium Term Expenditure Framework) inputs as the compensation expenditure has a carry through effect on the budget and in the AENE (Adjusted Estimations of National Expenditure). A moratorium has been placed on the filling of posts, including two critical posts that were vacated (CFO and Special Advisor to Minister). As part of addressing the funding requirements, the department is working together with National Treasury on a turnaround strategy/plan to ensure that the financial requirements and considerations are been addressed.

30. Goods & Services expenditure analysis: 30 June 2012 11/13/2015 30

31. Goods & Services expenditure analysis: 30 June 2012 11/13/2015 31 UnitAllocation R’000 Expenditure as at 30 June 2012 R’000 Balance until 31 March 2013 R’000 Comments (Guideline % = 25%) Administration26 8137 12719 68627% WEGE12 4551 10711 3489% CRR6 1026535 44911% RPD8 0112 1595 85227% Total53 38111 04642 33521%

32. Narrative explanation to Goods & Services 11/13/2015 32 The spending patterns on Programme 1 is rather high due to the execution of the relevant duties in the Ministry as well as the payments on telecommunication and office accommodation. On the other Programmes, the spending patterns is low, as the expenditure is linked to projects in various times during the financial year. All procurement of goods and services must be accompanied by a cash flow statements as supplied by the financial unit. This is part of the cost containment measures that has been put in place to ensure that the budget is monitored. Monthly reporting is submitted to the relevant programme and responsibility managers to ensure accountability and responsibility of the funding. Additional funding requests has been made in the AENE (Adjustment of Estimates of National Expenditure) to address present shortfalls that are unforeseeable and unavoidable. The spending is monitored to ensure that the department will stay within the allocated baseline budget.

33. Transfer expenditure analysis: 30 June 2012 11/13/2015 33

34. Transfer expenditure analysis: 30 June 2012 11/13/2015 34 UnitAllocation R’000 Expenditure as at 30 June 2012 R’000 Balance until 31 March 2013 R’000 Comments (Guideline % = 25%) Administration637-31616% WEGE58 53014 63443 89625% CRR0000% RPD0000% Total58 53614 67143 86527.4%

35. Narrative explanation to Transfer payments 11/13/2015 35 At present the department is transferring the CGE funding on a monthly basis amount to R4.878m. A request was made to National Treasury for the once-off transfer from DWCPD to CGE, and the department is still awaiting feedback. The smaller payments made are in relation to the following areas: Leave Gratuity – D Dlali: R27 583 Leave Gratuity – NH Tukushe: R2 606 Leave Gratuity – M Bodibe: R2 483 Leave Gratuity – ST Ngobeni: R3 835 Total – R36 507

36. Machinery & Equipment expenditure analysis: 30 June 2012 11/13/2015 36

37. Machinery & Equipment expenditure analysis: 30 June 2012 11/13/2015 37 UnitAllocation R’000 Expenditure as at 30 June 2012 R’000 Balance until 31 March 2013 R’000 Comments (Guideline % = 25%) Administration2 643652 5782% WEGE1670 0% CRR1690 0% RPD1690 0% Total3 148653 0832%

38. Narrative explanation to Machinery & equipment 11/13/2015 38 The procurement of furniture for the entrance has been procured and the payment was done in July 2012. Additional Computer equipment was procured and the payment was done in July 2012. The infra-structure for the physical security system is in the process acquired with a budgeted amount of R1.2m. The spending trend on capital expenditure is carefully monitored to ensure no overspending.

39. Projected expenditure analysis: March 2013 – Department overall 11/13/2015 39

40. Projected Compensation expenditure analysis: March 2013 11/13/2015 40

41. Projected Compensation expenditure analysis: March 2013 11/13/2015 41 As part of the AENE process, the under spending on Programmes 2 to 4 will be shifted to Programme 1 to decrease the overspending, however the total amount on Compensation is not enough to pay the present incumbents. The department has requested additional funding through the AENE process on the shortfall of compensation of employees with a carry through effect in the MTEF process, As part of the revised inputs on the MTEF process, funding will be shifted from Goods & Services to Compensation to augment the under funding on Compensation of Employees. A moratorium has been placed on all appointments of staff. The department is currently working on the turn around plan with National Treasury to remedy the current challenges.

42. Projected Goods & Services expenditure analysis: March 2013 11/13/2015 42

43. Projected Goods & Services expenditure analysis: March 2013 11/13/2015 43 The high spending on Programme 1 is due to the Ministerial expenses to perform the relevant obligations (travelling between Pta and CT), the spending on Office Accommodation of the present building, Communication (Telephones and Cellular phones). Limits have been implemented on Cellular phones as well as the land lines. The present Telecommunication policy is revised to decrease limits on cellular telephones, however due to the travel of staff, the use of cellular telephones will be high. In terms of international travel, delegations are limited to the absolute minimum to decrease expenses. The expenses for non employees are also limited and the delegations are minimised as part of the cost containment measures. The department is very careful in the monitoring of expenditure as the commitment given is that the department will not over spend in the 2012/13 financial year.

44. Projected Transfer expenditure analysis: March 2013 11/13/2015 44

45. Projected Machinery & Equipment expenditure analysis: March 2013 11/13/2015 45

46. Projected Machinery & Equipment expenditure analysis: March 2013 11/13/2015 46 The spending on capital goods is limited to the essential needs and on replacement of equipment only. The biggest project will be the infrastructure for physical security to conform to the minimum standards for government building. Additional funding has been requested through the AENE process to replace the borrowed IT equipment from the Presidency as the department is running independently since April 2012.

47. END 24/07/12 47 THANK YOU