1. 1 Comp Short Course - Stock Page Configuration Tips August 6, 2009 Presented by: Mike Abel, PS Consultant

2. 2 Topics Key Elements of Stock Page Stock Guidelines, including stockBase Stock Budget Stock Values Table Stock Factors Table Relabeling Stock Page Elements Questions

3. XML: Include Section 3 <comp-include-stock includeStockJobLevel="false" includeStockPMRating="true" includeStockCompRating="false" includeUnits="false" includeStock="true” includeOption="true" includeStockOther1="false" includeStockOther2="false” includeStockOther3="false" includeUnitsGuideline="true" includeStockGuideline="true“ includeOptionGuideline="true" includeStockOther1Guideline="true“ includeStockOther2Guideline="true" includeStockOther3Guideline="true“ includeGrantDate="false" includeStockBudget="true" includeStockMoreToAlloc="true“ includeStockNotes="true" includeStockStatementLink="false"/> To hide stock page completely, delete or comment-out the comp-include-stock section. Column order in which each element appears on the stock page is: If customer wants column order to be: “Stock,” “Options,” you need to use SF field options for customer field “Stock” and SF field stock for customer field “Options.” Just be aware that the SF field stock has the most functionality on the stock page.

4. A Note about Names 4 comp-include- stock comp-field- definition comp-rulebudget-calcUser Import Directory Stock Values Table Stock Factors Table includeUnitsid="stockUnits"useFor="stockUnits" STOCK_UNIT_AMOUNTN/A includeStockid="stock"useFor="stock" STOCK_STOCK_AMOUNTstock includeOptionid="options"useFor="option" STOCK_OPTION_AMOUNToptions includeStockOther1id="stockOther1"useFor=“stockOther1" STOCK_OTHER1_AMOUNTstockother1stockOther1 includeStockOther2id="stockOther2"useFor="stockOther2" STOCK_OTHER2_AMOUNTstockother2stockOther2 includeStockOther3id="stockOther3"useFor="stockOther3" STOCK_OTHER3_AMOUNTstockother3stockOther3 Note that these names are all case-sensitive!

5. Key Elements of Stock Page 5

6. Key Elements of Stock Page Instructions 6 1

7. Key Elements of Stock Page Ratings 7 Rating from PM form may be included (includeStockPMRating="true”) Comp rating from salary page of comp form may be included (includeStockCompRating=“true”), but cannot be updated on stock page 2

8. Key Elements of Stock Page Guidelines 8 4000 rule4option false 3 true 4001 Options_Rating_1_to_2 Dir I 1.0 2.0 0.0 0.0 0.0 false 10000.0 0.0 5000.0 true 3 Valid useFor values: stock, option, stockUnits, stockOther1, stockOther2, stockOther3 Use of descriptive formula-names can help customers who use the Guideline Matrix tool jobLevel is often used to define equity guidelines by an employee’s level in organization (imported using JOBLEVEL field in user import file) Guidelines are expressed in terms of amounts, not percents (for this example)

9. Key Elements of Stock Page Guidelines – stockBase Business requirement: Display a recommended stock grant that is based on a percent of Annual Salary and PM rating. Issue: Because salary varies by employee, it is not possible to create a guideline using static values based on PM rating Solution: Use stockBase guideline configuration Caveat: stockBase currently only works for stock (not option, stockOther1, etc.) Step 1: Define stockBase field – in this example SALARY is the importKey, but it could be another imported field 3000 rule4stock false false 3 true stockBase Step 2: Include stockBase in stock comp-rule definition

10. Key Elements of Stock Page Guidelines – stockBase (cont) 10 Step 3: Define comp-formula use appropriate Percent values: 3004 stock_3 Dir I 3.0 5.0 30.0 10.0 15 0.0 true 0.0 0.0 0.0 false jobLevel is often used to define equity guidelines by an employee’s level in organization (imported using JOBLEVEL field in user import file)

11. Guidelines expressed as percent: Guidelines expressed as ($): Custom field: salaryBase Result: Key Elements of Stock Page Guidelines – stockBase (cont)

12. Stock Guideline Pattern 12 Low: min Target: low High: max min, low, and max are the reserved keywords From the dtd: The element comp-stock-guideline-pattern contains information about how to display guideline, you must use the reserved keywords "min", "max", "high", "low", "def" to describe the display pattern, "def" (meaning default)is for recommendation e.g. if use pattern "min-max(def)", guideline will be displayed like $1,000-$2,000($1,500) or 1.0%-2.0%(1.5%) min / low / max

13. Key Elements of Stock Page Recommendations 13 4 Recommendation area is where comp planner may enter recommended grant information. For companies where comp planner has no discretion in amount of grant, this section can be used simply to display the grant derived from guidelines (be sure to set readOnly=“true” to prevent planner from editing).

14. Key Elements of Stock Page Custom Fields 14 On the stock page, custom fields appear before the “Action” column, in the order they are defined in the XML. 5 5

15. Key Elements of Stock Page Budget 15 6 3 ways to configure Stock page budgets: Based on Import File o Based on number of "stock" passed in the import file o Dynamic – new values can be imported once form is launched o Most common budgeting approach Based on Guidelines o Based on the default guideline amount o Not dynamic – once form is created, budget is set o Often combined with job level Cascading

16. Key Elements of Stock Page Budget – Based on Import File 16 Based on Import File: Note: budgetOn is only applicable to salary (i.e., when useFor=“salary” so it is not important what appears here for stock budget) 0.0 0.0

17. Key Elements of Stock Page Budget – Based on Guidelines 17 Based on Guideline: 100.0 100.0

18. Key Elements of Stock Page Budget – Based on Cascading 18 0.0 By using basedOn="planner", you can create a budget using the Admin Tools > Compensation Administration > Budget Assignment screen. In this screen you can add the head of hierarchy as desired, and then assign budget all the way down the hierarchy. Also, be sure that the desired autoCalcBudgetXXX attributes are set to true, so that existing forms will pick up changes to the Cascaded budgets. If these are set to false, the changes will not be picked up... Caveat: Currently, budget cascading appears only to work for stock (and not option, stockOther1, etc.); JIRA CMP-3099, “Budget Cascade for option cannot be configured” has been filed for this.

19. Stock Value Table 19 Stock value tables enable you to convert dollar amounts to equivalent units/shares. This functionality enables you to set up and import all the stock values at one time instead of having to enter each one into the template. Equity Values ……… Value ($) Units This table can be reloaded after forms are generated – forms will be updated with new stock values.

20. Stock Value Table – cont. 20 Companies that plan in units may instead want to use a stock value table to calculate equivalent value of units/shares. To do so: 1) reverse order of comp-stock-first- col-label and comp-stock-second-col-label; and 2) import inverse values (1/x) for the stock value table. Equity Values ……… Units Value ($)

21. Stock Factors Table 21 Stock factors are used to convert stock units to an appropriate mix of stocks, options, or any other equity types specified in the stockOther columns. Stock factors are typically based on joblevel, or any custom fields, such that stock factors can be differentiated by employee. includeUnits="true" ……… Stock Factors The values in column A of stock factor import file must reflect the values in the factor-table key, in this case “JOBLEVEL” (factor-table key could also be any custom field). This table can be reloaded after forms are generated – forms will be updated with new stock factors.

22. Stock Factors Table – cont. 22 Result: Customer Example using both Stock Factors Table and Stock Value Table (factor key = concatenation of Country & Job Level code):

23. Relabeling Stock Page Elements 23

24. Stock Page – Miscellaneous Items 24 Stock page elements (with the exception of custom fields) cannot be formatted as money. Instead, use column headings to denote columns that represent money, versus columns that represent number of units/shares. Stock page does not support multi-currency functionality – all money-formatted custom fields will be in functional currency.

25. Importable & Reloadable Fields (as of b0811) 25 The following user directory importable and reloadable fields were introduced in b0811: STOCK_STOCK_AMOUNT STOCK_UNIT_AMOUNT STOCK_OPTION_AMOUNT STOCK_OTHER1_AMOUNT STOCK_OTHER2_AMOUNT STOCK_OTHER3_AMOUNT This now makes it possible to directly import values for each stock field, rather than having to rely only on guidelines, stockBase, or stock factors.

26. Interesting Customer Use of the Stock Page 26 Business requirement: Customer had a large number of fields they wanted to be displayed on the Summary page. However, virtually no configuration can be done to the Summary page. Solution: Customer did not need the Stock page for stock/equity purposes, so they repurposed it to instead display summary data. Approximately 20 custom fields were created on the Stock page. Data was imported for each employee in the user directory import file to populate the custom fields. All fields were read-only, so no edits could be made – it was purely for comp planner information.

27. HELP! Confluence TWIKI DTD PS Compensation_Variable Pay email list Product Leads –Christy Robinson –Mike Abel 27

28. Questions? 28