1. Applying GSBPM in the National Enterprise-Wide Statistical Systems (NEWSS) DEPARTMENT OF STATISTICS MALAYSIA 17 September 2014 Modernization Working Group (MSIS 2010)

2. Department of Statistics Malaysia (DOSM) At a Glance Established in 1949 under Statistics Ordinance and was known as Bureau of Statistics Statistics Act 1965 (Revised 1989) The principal legislation determining the functions and responsibilities of the DOSM Currently undertaking the 2009 revision of the Act Functions Main agency to collect, interpret, and disseminate official statistics for the purpose of policy making and national planning 2

3. DOSM Current Systems Business Register Household Frame MMLFS CAC MDT QCS PPI Economic Survey

4. Efficiently monitor and manage Surveys and Census Improve the timeliness and reliability of the StatisticalInformation Integrated Statistical System Framework Extend the dissemination of Statistical Information Objective of NEWSS

5. 5 Integrated Statistical Systems Framework Source : DOSM NEWSS Vision

6. GSBPM Process 4 – Collect (4.1 - 4.4) GSBPM Process 5 – Process (5.1 – 5.8) GSBPM Process 7 – Disseminate (7.1 – 7.5) GSBPM Process 6 – Analyze (6.1 – 6.5) GSBPM Process 2 & 3 – Design & Build (2.1-2.6, 3.1-3.6)

7. National Enterprise-Wide Statistical System ENTERPRISE PORTAL Pre-Collection Collection Processing Analysis Dissemination ISSF BUSINESS INTELLIGENCE GEOGRAPHICAL INFORMATION KNOWLEDGE MANAGEMENT PERFORMANCE MANAGEMENT ISS

8. 8 ENTERPRISE PORTAL Pre-Collection Collection Processing Analysis Dissemination ISSF Business Intelligence Knowledge Management DOSM BM DOSM SMD Enter Survey Project State Office State Office(OperationSection) Extract Sample Enter Response/ Non-response Case DOSM SMD Perform Analysis Publish Publication DOSM BKKP Set Performance Measure DOSMOfficer Contribute Content PAYMENT GATEWAY Request Payment Return Payment Status View Content View Content DOSM Officer View Content PUBLIC/STAKEHOLDER DOSM Officer Dynamic Analysis Digital Mapping Analysis Frame Management Perform Sampling Design Enter Survey Data State Office State Office(ProcessingSection) DOSM BM DOSM BKKP/ SMD Monitor Performance State Office (Frame Section) Enter Data DOSM BKD/ SMD Perform Analysis ISS DOSM BKD/ SMD Geographic Information Performance Management DOSM BKKP Request Data Manage Request Perform Analysis Other Agencies Provide Data Other Agencies Provide Data Perform Filtering Perform Data Processing Overview of System Flow

9. Overview of Data Flow 9 CENTRAL REPOSITORY Pre-Collection State/HQ SAMPLE Online Collection OPT DATA State/HQ/ Respondent Online Processing SURVEY DATA Offline State/H Q Offline Edit Spec Checking Data Entry State/HQ/OA Online WEIGHTED DATA WEIGHTED DATA CONTENT STORAGE Dissemination HQ Online DISSEMINTION DATA Analysis State/HQ Online Publication/ Tabulation Batch Analysis DATA WAREHOUSE Online Frame State/HQ Online Batch Other Agencies (OA) FRAME Frame Batch File DIGITAL MAPPING

10. Centralized Integrated Statistical System Eliminate effort to transfer data between disparate Systems Data Consistent and Up To Date Data at “finger tips”

11. More Effective Monitoring of the Census / Survey Complete information on the Census / Survey Pro-active Monitoring mechanism Number of Sample Case assigned to each officer

12. Efficiency of Census / Survey Process Reduce the number of processes Edit Spec Validation Census / Survey Data available for SMD to review after each officer submits the batch for validation. Report Preparation Automate Manual Processes

13. Extend Dissemination of Statistical Information Mechanism for SMD to publish Census / Survey Reports on the DOSM website Dissemination of Data Request – Stakeholder and General Public to order online – DOSM to process and disseminate the Data Request Dissemination of Customized Census / Survey Reports Feedback from the “Customer” Customer Service – Notifications of new publications – Manage subscription – Order tracking

14. Knowledge Sharing Turning personal knowledge into corporate knowledge that can be shared throughout the organization Platform for DOSM to collaborate, share and disseminate knowledge throughout the organization – Community of Practice (forum) to promote a culture of free discussions and exchange of ideas – Question and Answer Knowledge Repository – Centralized Document Repository where information can be stored and shared across the organization – Discussion thread in Community of Practice Knowledge is Pooled, Retained, Shared and Developed

15. 15 Thank You Terima Kasih