1. C ONFIDENTIALITY FERPA (Family Education Rights and Privacy Act) IDEA (Individuals with Disabilities Education Act)

2. A L EGAL P ROTECTION OF P RIVACY A child’s educational records often contain private personal information about the child and the family

3. C ONFIDENTIALITY OF R ECORDS In the course of determining a child’s eligibility for special education services and designing a program to meet the child’s needs, schools may acquire a good bit of information about a child. This information includes social and medical history. As well as medical and other personal information about the student and other members of the family

4. FERPA (C ONFIDENTIALITY ) Family Education Rights and Privacy Act Key Legal Terms “Need to Know” “Personally Identifiable Information” “Educational Record”

5. V IEWING S TUDENT R ECORDS Must have a need to know in order to view student records When in doubt, don’t!

6. S HARING S TUDENT R ECORDS Use the “need to know” standard Some people do not need permission Some people need written permission When in doubt, don’t!

7. FERPA E XAMPLES Casual conversation in the teacher’s lounge, hall, etc. Sharing with your friends or family members Sharing with the student’s friends or non- guardian family members

8. D ISTRICT F ILE “C HECK OUT ” P ROCEDURES Complete the orange “check out” sheet included in every active district file by providing… The date the file was removed The name of the person removing and keeping the file The reason the file was removed Place the orange card in the student’s empty hanging file To return files… Provide the date cross out the entire line Return the orange “check out” card to the front of the file Place the file in the student’s hanging file