1. The Open Drawer Project Providing free access to high resolution images of entomological collection drawers (digitization - participation - publication) Alexander Kroupa Falko Glöckler Gregor Hagedorn Christoph Häuser Stefan Schmidt Bernhard Schurian

2. Project EoS Erschließung objektreicher Spezialsammlungen (EoS - Opening of natural history collections that are rich on objects) Using the entomological collection of the Museum für Naturkunde Berlin as an example Period: 01.02.2013 – 30.09.2015 Budget: 1,4 Mill (50% in-house) Symposium Mass Digitization, 9. September 2014, Berlin

3. Digitization

4. Mass digitization of insect drawers at the MfN Symposium Mass Digitization, 9. September 2014, Berlin

5. > 6.000 scanned drawers > 40.000 species 45 minutes for one drawer –Transport –QR-Code for each species and recording of species names –Scanning –Testing (correct stitching and QR-Codes working) –Communication 30 drawers per day Some statistics Symposium Mass Digitization, 9. September 2014, Berlin

6. Publication

7. Project website Symposium Mass Digitization, 9. September 2014, Berlin http://eos.naturkundemuseum-berlin.de/

8. Open Drawer Project Symposium Mass Digitization, 9. September 2014, Berlin http://drawer.digicoll.info/

9. o Visiting of museums is for scientists not always possible  too expensive to visit every relevant museum for the own research  too time consuming  Researchers often focus their attention on the larger collections, while institutions with more modest holdings are either overlooked or intentionally ignored o Important specimens go undiscovered for many years o Images can also assist a researcher in determining whether type specimens actually have to be borrowed o Images would enable better planning prior to an actual visit to a collection o Online data portals is the most effective way to optimize data quality Why digitizing insect drawers ? Symposium Mass Digitization, 9. September 2014, Berlin

10. o Metadata not available o The taxon name labels are not visible from above o The dorsal view does not show enough characters o Sustainability - images are outdated quickly o Size of the animals (resolution of images not good enough for small objects) o Limitation in depth of focus Limitations of drawer scans Symposium Mass Digitization, 9. September 2014, Berlin

11. Institution Open Drawer Project Symposium Mass Digitization, 9. September 2014, Berlin Participation

12. Institution Open Drawer Project Symposium Mass Digitization, 9. September 2014, Berlin Institution ZSM Open Drawer Project Institution MfN

13. Institution Open Drawer Project Dataprovider Flat table Institution Collection Drawer –DrawerCode –Date of digitization –Higher taxonomy (family, subfamily) –List of all species –URL of the drawer image –Version Metadata Symposium Mass Digitization, 9. September 2014, Berlin Server Relational database One taxonomic backbone !

14. Institution Open Drawer Project Symposium Mass Digitization, 9. September 2014, Berlin Meta- data MfN ZSM Images

15. Public engagement –Cutting-out parts of a drawer image (e.g. species or specimens) –Annotations –Crowdsourcing (e.g. common names) Integration of images from type specimens Education Outlook Symposium Mass Digitization, 9. September 2014, Berlin

16. A virtual collection can never replace a real collection of the physical specimens !!

17. Thanks to: o Sebastian Demtröder o Kathrin Fahrngruber o Sascha Hentschel o Nina Kaiser o Stefanie Krause o Christina Kuhlmann o Mirko Lange o Mélanie Turiault Symposium Mass Digitization, 9. September 2014, Berlin

18. BMBF (Federal Ministry of Education and Research) Verbundvorhaben GBIF-D: Kompetenzzentren innovativer Datenmobilisierung - Teilprojekt 4: Digitale Forschungsinfrastruktur und Dienste für die Bereiche Entomologie und Paläontologie Förderkennzeichen: 01 LI 1001 D ERDF (European Regional Development Fund) Effiziente Arbeitsabläufe und innovative Methoden zur Erschließung und dauerhaften Verfügbarmachung objektreicher Spezialsammlungen am Beispiel der entomologischen Sammlung des Museum für Naturkunde Berlin Projektnummer: Inno 02- 2013000365 Symposium Mass Digitization, 9. September 2014, Berlin

19. Many thanks for your attention ! Symposium Mass Digitization, 9. September 2014, Berlin