1. INTERTANKO Technical Seminar Mumbai 19 th September 2005 Ship Inspections & The Screening Process Capt Howard N. Snaith. Master Mariner. M.N.I. Director, Marine, Ports, Terminals, Chemical & Environmental

2. Preparing for the inspection The onboard inspection can only be successful if the tanker is prepared for the inspection. The inspector who is to carry out the inspection will start to collect impressions from even before the time he takes his first step onto the gangway and will continue to do so until he takes the last step off the gangway.

3. First Impressions are Important

4. Make sure that each head of department has completed his own inspection before arrival at port and that any deficiencies have been reported/corrected. This should be incorporated into the normal routine guidelines. An effective way of administering this is to introduce a Self- Assessment form covering the relevant areas SELF INSPECT

5. Have Them Ready

6. The Inspector will probably want to see a copy of the following: Classification Document Certificate of Registry Cargo Ship Safety Construction Certificate Cargo Ship Safety Equipment Certificate Safety Radiotelegraphy Certificate Load Line Certificate IMO Certificate of Fitness IOPP Certificate & Supplement Certificate of Financial Responsibility A Crew List A Drawing of the vessel’s cargo tank arrangement Vessel’s Safe Manning Document

7. Officers’ Licenses Health Certificates P&A Manual Approved COW Manual Approved Ballast Manual Oil/Cargo record book Oil transfer procedures Garbage log for compliance with MARPOL Annex V Proof of cargo hose/piping testing Proof of fixed and portable fire fighting equipment servicing Proof of professional servicing of breathing apparatus Proof of life raft servicing

8. Settings for vessel’s PV valves Shipping document and cargo manifest Inhibitor Certificates Declaration of Inspection if transferring bunkers Cargo Information Cards for the cargo on board Inert Gas Manual Waiver Letters, if any Vessel Response Plan Safety Manual Vessel Operation Manual Company’s policy for upgrading and training.

9. Have Them Ready In the Same Order as The VIQ

10. Be Prepared to Calibrate and/or Demonstrate the Proper Operation of: Combustible gas detectors or fixed gas detection system Oxygen analyser Toxic gas detector Overboard discharge monitor Cargo pump Emergency shutdown and bearing alarms High level alarms Overfill alarms Quick closing valves.

11. Be Prepared to Demonstrate the Proper Operation of the Following Systems/Alarms: Inert Gas system alarms Oily water separator Fire fighting systems Steering gear Emergency generator Engine room ventilation shutdowns Fuel oil cut-off valves

12. The following items are of vital importance as these provide an overall impression of the vessel, and will play an essential part in how the inspection will be conducted. Gangway: Signs: Crew: Deck Watch: Fire Equipment at the Manifold: Deck: Scuppers: Cargo Information: Emergency Equipment:. Moorings: In good order, no lines on the winch ends. Accommodation: All doors closed, clean and in proper order.

13. The Inspection Remember you do not Pass or Fail a Vetting Inspection ! That Decision is made Later

14. Make sure that the Inspector is accompanied around the Vessel during the Inspection by either the Master of a Senior Officer

15. Some of the most common deficiencies found in the following areas: Bridge and Radio Room Cargo Control Room and Tank Deck Engine Room and Steering Gear Accommodation/Galley

16. The Close Out Meeting Make sure you all agree – Get it Right at This Stage

17. All inspectors should sit down and discuss observations and comments after the inspection is completed. If not, the Master should record a written objection that this has not taken place and inform his company immediately. The inspector gives the Master a written list of the observations found. THE CLOSE OUT MEETING

18. The INTERTANKO Vetting Inspection Feedback Forms indicate that in 3% of cases Observations are not being discussed

19. BUT….The INTERTANKO Vetting Inspection Feedback Form Indicates :- 37% change the observation due to the discussion

20. Owners Comments To the Inspectors Observations The Charterer is looking for quality Comments that indicate the observations are taken seriously. Your replies will be used as a measure of your quality management. You should be able to identify the “ROOT CAUSE” of ANY deficiency.

21. Some examples of “BAD” Owners Comments are: “The Deficiency has been rectified” “We have instructed the Master not to do it again” “The Spare Parts are on Order”

22. You Need to explain that the problem which caused the deficiency has been also been corrected - not just the deficiency

23. The Screening Process In addition to the vetting inspection and the owners comments, the charterer will also screen a host of other elements about the owner and his operation before a decision is made regarding “acceptance”.

24. ELEMENTS THAT CONTRIBUTE TO VETTING- ACCEPTABILITY

25. The 6 th Edition of “A Guide to The Vetting Process” is due to be Published in 3 weeks time Order Now !

26. The 6 th Edition will Contain: A Guide to Vetting Inspections OCIMF/SIRE Chemical Distribution Institute Regional Port State Control Agreements Port State Control Inspection in Australia Port State Control Inspection in the United Kingdom Port State Control Inspection in the U.S.A. Enhanced Survey Programme The Different Oil Company Vetting Requirements Detention Review Overview Expanded Inspections with the Paris MOU INTERTANKO Terminal Vetting Project Paris MoU Detention Review Procedures Guide to Master for USCG Visits Generic Appeal Letter for USCG Interventions INTERTANKO’s Charter Vetting Clauses 2001 The importance of submitting VPQ’s to SIRE INTERTANKO Standard Inspection Feedback Form