1. Embarking on the Digital Monitoring and Tax Map Sales Maria N. Gray West Virginia Department of Tax and Revenue

2. Overview Digital Monitoring Tax Map Sales Parcels/ Shapefile Sales Important Dates Reminders

3. DIGITAL MONITORING

4. Digital Monitoring Property Valuation Training and Procedures (PVC) approved Monitoring Plan, that requires the Tax Department to monitor the status of the surface tax maps 1/3 of the counties of the State each year. WVDTR will gives a weeks notice to schedule the visit All monitoring will be completed by September 1 It will be completed by TMTs & GIS professional

5. Digital Monitoring Guidelines Random 0 – 12 months changes 12 – 24 months changes District Map Number Parcel Number Comments How Current

6. Digital Monitoring Specification Title Block a)Is key map or annotations of adjacent maps legible?  Yes  No b)Is the legend consistent w/ map contents?  Yes  No c)Is the north arrow oriented properly?  Yes  No Line Work a)Are all line types consistent w/ legend?  Yes  No b)Are parcels lined up well w/ streets/ stream/railroad?  Yes  No c)Are lines legible?  Yes  No

7. Digital Monitoring Specification Annotations a)Are all annotations legible and sized/placed properly?  Yes  No Check list of annotations  Parcel IDs  Yes  No  Street names/route numbers  Yes  No  Stream names  Yes  No – Railroad names  Yes  No – Adjacent county/district names  Yes  No  Acreages  Yes  No – Lot dimensions/lot numbers  Yes  No  Miscellaneous items, i.e. leaders, land hooks, etc.  Yes  No

8. TAX MAP AND SHAPEFILE SALES

9. TAX MAP SALES

10. Tax Map Sales How to? In Person, over the phone, or by mail Require Information – County Name – Tax District – Map Number

11. Tax Map Sales Disclaimer That states: “This tax map is a copy of the Assessor’s official records and the reproduction, copying, distribution or sales of such tax map or any copies thereof without the written permission of the County Assessor is prohibited.” Price $ 8.00 per map – $ 5.00 a sheet (189CSR5 – 2.3) – $ 3.00 goes to the Court House Improvement fund

12. Shapefile Sales

13. How to? In Person, over the phone, or by mail Require Information – County Name – Tax District – Map Numbe WARNING: The material on this CD/DVD is protected under the copyright laws of the United States. WEST VIRGINIA LEGISLATIVE REGULATIONS PROPERTY VALUATION TRAINING ANDPROCEDURES COMMISSION TITLE 189 SERIES 5 ARTICLE 5 SECTION 5.1 Reproduction of tax maps prohibited – No person may reproduce, copy, distribute or sell copies of tax maps prepared by the counties without having first obtained the written permission of the County Assessor.

14. Shapefile Sales Question: – Shapefiles… Should we charge them the same as a paper tax map? – Should have the customer sign a disclaimer? – Should even sell them at all? – The WVDTR has stop all sells of shapefiles until further notice.

15. IMPORTANT DATES & REMINDERS

16. Important Dates & Reminders Tax Map Revision & Revised copies provides to WVDTR – Map revisions made between January 1 and June 30 is no later than August 1 of the same calendar year – Revision made between July 1 and December 1 is no later than immediately succeeding February 1 Along with shapefiles

17. Important Dates & Reminders Formats: – Paper – 24 X 36 – Digital Formats (Print Ready) ESRI Mapbooks and Shapefiles AutoCAD Tiff Jpeg PDF

18. Questions