1. Purchasing & Contracting P-Cards Stephen Hirai P: 503-916-3314 E: shirai@pps.net

2. Today’s Topics Under $2,000 Hotel, Catering, and Space Rental Contract payments P-Card Program Updates

3. Under $2,000 Hotel, Catering, and Space Rental Contract payments Can now pay with your P-Card –Payment with Student Body Funds by Check or processing by Purchasing & Contracting still available options –For Hotel, Catering, Space Rental Services that do or do not require a contract by the vendor

4. Must retain executed contract in files –P-Card payment: you do not need to send the contract in to Purchasing & Contracting –Student Body Fund payment: you do not need to send the contract in to Purchasing & Contracting –Accounting payment: please send your contract to Purchasing & Contracting for processing If the contract is travel related, the travel desk must still be consulted

5. P-Card Program Updates B of A Works functionality review –Signoff, Approval, Flags, and Comments Infractions –Notice 1 through 4 goes to cardholder and supervisor –Notice 5 goes to HR –Notices are month to month Proxy Reconcilers and Approvers Training

6. Questions? pcard@pps.net P-Card website Stephen Hirai, 503-916-3314 P-Card Program Manager Shawn Martinez, 503-916-3750 P-Card Accountant