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CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 1 CERN Equipment Management Integrates.

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Presentation on theme: "CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 1 CERN Equipment Management Integrates."— Presentation transcript:

1 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 1 CERN Equipment Management Integrates Safety Aspects https://edms.cern.ch/document/699619

2 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 2 Agenda Introduction Engineering data management and asset management at CERN A bit of history Safety inspection process at CERN Requirements and constraints A glance at the system A running service: benefits, experience, feedback Conclusion

3 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 3 Introduction Personnel and equipment safety under all conditions vital condition for CERN success CERN installations high complexity, diversity, large volume, wide geographical distribution very demanding operations, under tight conditions requirement of the Host States' safety regulations Equipment traceability necessary all along the whole lifecycle (from design to operational phase) necessary in order to ensure correct operation and maintenance (O&M) requirement of the “Installations Nucléaires de Base” (INB) regulations Engineering knowledge and project management a must for supporting the design and installation of the LHC crucial information all along the life of the machine also important for other CERN projects (other machines, infrastructures…)

4 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 4 Engineering data management and asset tracking at CERN EDMS : Engineering Data Management System project and document management MTF : Manufacturing and Test Folder equipment tracking system manages manufacturing, testing, installation, operation and maintenance data EDMS and MTF work together in a very close collaboration full documentation and traceability of equipment, buildings, systems… Web interface transparent navigation from one to the other Some few figures: 570’000 documents 450’000 pieces of equipment 5000 users at CERN and around the world

5 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 5 Engineering data management and asset tracking CERN systems EDMSMTF Engineering Data and Documents Asset tracking Operation and Maintenance management Other databases Production, Parameters… EDMS COMMON LAYER

6 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 6 Engineering data management and asset tracking CERN systems InstallationDesign Operation & Maintenance Dismantling Installation Manufacturing drawing product/assembly breakdown structure equipment info page maintenance work order installation dashboard document info page equipment test file document file installation dashboard pages available from EDMS / MTF

7 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 7 A bit of history Existing inspection management system: DSI (CERN Safety Commission) runs on unsupported machine / software (FileMakerPro on Mac) unstable reaches its space limits no connection with other CERN databases duplication of data (like equipment data in EDMS / MTF database) Need for a new system TS/CSE has been asked to provide a solution to register, manage and follow- up the safety inspections executed by the SC/GS safety inspectors on buildings, equipment and installations + report preparation and electronic distribution and comments collecting DSI data migrated into the new system pilot environment and training for users service provided by TS/CSE (operation and users’ support)

8 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 8 Safety inspection resolution process at CERN INSPECTOR BUILDING / EQUIPMENT / INSTALLATION INSPECTION 1.Inspection is carried out

9 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 9 INSPECTOR REPORT 1.Inspection is carried out 2.Report is prepared REMARK Safety inspection resolution process at CERN BUILDING / EQUIPMENT / INSTALLATION

10 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 10 RESOLVERS (TSOs, equipment & installations supervisors) INSPECTOR REPORT 1.Inspection is carried out 2.Report is prepared 3.Report distributed to resolver Safety inspection resolution process at CERN BUILDING / EQUIPMENT / INSTALLATION

11 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 11 RESOLVERS (TSOs, equipment & installations supervisors) INSPECTOR REPORT 1.Inspection is carried out 2.Report is prepared 3.Report distributed to resolver Safety inspection resolution process at CERN BUILDING / EQUIPMENT / INSTALLATION REMARK

12 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 12 RESOLVERS (TSOs, equipment & installations supervisors) INSPECTOR REPORT 1.Inspection is carried out 2.Report is prepared 3.Report distributed to resolver 4.Resolver reports on remarks resolution REMARK Safety inspection resolution process at CERN BUILDING / EQUIPMENT / INSTALLATION

13 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 13 RESOLVERS (TSOs, equipment & installations supervisors) INSPECTOR REPORT 1.Inspection is carried out 2.Report is prepared 3.Report distributed to resolver 4.Resolver reports on remarks resolution 5.Inspector checks & takes final decision  Safety inspection resolution process at CERN BUILDING / EQUIPMENT / INSTALLATION

14 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 14 Implementation solution using existing tools EDMS, MTF Safety inspections on buildings, equipment and installations allow registration of safety inspections ONLY on objects registered in EDMS/MTF Safety equipment must be uniquely identified and marked Safety Commission ID is also engraved on equipment (only way today to physically identify an equipment) different naming conventions used by equipment groups Requirements and constraints

15 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 15 Migration of equipment and installations data from SC db to EDMS effort to homogenize, simplify and cleanup data last inspection of each type and next periodic one effort to identify equipment already existing in EDMS and possible differences Assure traceability of equipment inspected ensure equipment is correctly registered in EDMS / MTF naming convention: CERN equipment identification scheme equipment reception review covering quality assurance, data quality and safety activities register interventions performed cover the lifecycle of the safety recommendations and actions taken Requirements and constraints

16 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 16 Clear definition of roles and responsibilities to whom the inspection report is sent for remarks’ resolution for equipment and installations: identify a ‘responsible’ (equipment supervisor, O&M manager) and registration in EDMS in collaboration with equipment groups, defined per equipment class and O&M team SIM Production plan studied with EDMS/MTF database team discussed with equipment groups and inspectors proposed with procedures and implementation choices to ensure a successful production startup and operation information and training sessions: approx. 300 users Requirements and constraints

17 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 17 A glance at the system BUILDING / EQUIPMENT / INSTALLATION REPORT REMARK MTF EDMS EQUIPMENT BUILDING … OPERATIONSDOCUMENTDOCUMENTS (as sub-docs) maintenance safety inspection object SAFETY INSPECTION MANAGEMENT

18 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 18 In preparation Signed and distributed Work in progess R R Inspector Resolver R REPORT REMARK Solved / not sloved Closed solved / not sloved Safety inspection lifecycle eletronic distribution of the inspection report comments collection using the Web A glance at the system

19 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 19 A glance at the system The EDMS Web interface Inspection report (Web page)

20 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 20 A glance at the system Equipment follow-up: maintenance and safety data in one single glance Fixing operation details Safety inspection details

21 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 21 A glance at the system Work follow up: online and real time collection of data Work request written by the safety inspector Information given online by the person responsible for carrying out the work

22 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 22 A running service: benefits, experience, feedback CERN equipment db common data source for maintenance and safety improves equipment data quality and traceability of interventions Clearer definition of roles and responsibilities to whom the inspection report is sent for remarks’ resolution in equipment life-cycle management Profitable experience, allowing improvement in various domains effort to homogenize equipment data and inventory safety inspections and equipment management procedures review/definition optimization of effort required by both inspectors and equipment supervisors in the safety inspection process

23 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 23 Feedback from users safety inspectors: difficult start but now start feeling comfortable with the new tool TS/CSE provides operation and users’ support no gain on time required to prepare an inspection report but on global process total time territorial and departmental safety officers: easy to use, cover very well their needs (no tool available before !) very much appreciated: traceability, data visibility, EDMS search facility and electronic distribution equipment responsibles better integration between maintenance and safety A running service: benefits, experience, feedback

24 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 24 Dismantling Conclusion Safety inspection document Installation Design Operation & Maintenance Manufacturing

25 CERN Equipment Management Integrates Safety Aspects EDMS Doc. 699619 Eva Sanchez-Corral Mena, Stephan Petit / CERN 25 Major benefits of EDMS / MTF advanced functionalities (distribution, search engine…) interconnection with standard CERN systems (HR, patrimony…) wide traceability of equipment and buildings management and follow-up of the inspectors’ remarks resolution process inspections information available to everybody concerned now a CERN-wide service ensuring operation and user support an engineering data management framework that is flexible and can be used for various fields of activity 10331 inspections migrated from the former system since end-August: approx. 700 new inspections created with EDMS The future better tuned inspections distribution automatic links between safety inspections and maintenance work orders custom reports that will help inspectors and responsibles in planning their work, follow-up remarks resolution and identification of specific problems Conclusion


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