1. Conference Planning What?  How? Work Breakdown Structure
Estimation of resources
Definition of dependencies between planning activities
Assignment of responsibilities

2. Work Breakdown Structure (WBS)
Project - Hierarchical system (tree):
Goal
Objectives
Workpackages
Tasks

4. Task S.M.A.R.T. Criterion: Specific Measurable (costs, work, time)
Assignable (responsibility)
Realistic
Time-related

5. TASK DESCRIPTION Task ID, title, description
Input (outcomes of other tasks)
Title, type, description of a deliverable
Start and end time
Effort (e.g. in person-months)
Costs
Responsibility

6. Example: Conference planning
1. Conference programme
1.1 Define programme of conference
1.2 Obtain speakers
1.3 Prepare conference materials
1.3.1 Obtain presentations from speakers
1.3.2 Prepare and print conference materials

7. Example: Conference planning (2)
2. Set the conference site & date
2.1 Set the conference date
2.2 Select & commit conference site
2.3 Confirm arrangements

8. Example: Conference planning (3)
3. Develop marketing plan
3.1 Develop and print conference brochure
3.2 Obtain Label Sets for Direct mailing
3.3 Mail brochures
3.4 Receive & acknowledge registrations

9. Duration of a Task Task duration = Effort / No of persons
Random character
Average time of activity duration:
TA = (O + 4.M + P) / 6
O - optimistic completion time
P - pesimistic
M – most likely completion time

10. COSTS CATEGORIES Personnel costs Equipment Travel and subsistence
Consumables
Other direct costs
Subcontracting
Indirect Costs (overheads)

11. SEQUENCING THE PROJECT ACTIVITIES
Logical / time dependencies
Types of dependencies:
Finish  Start („Immediate predecessor“)
Start  Finish

12. Example: Conference planning
Activity
Title
Imm. Pred.
A (2.1)
Date -
B (1.1)
Programme -
C (2.2)
Site A
D (1.2)
Speakers B
E (3.1)
Conf.broch.
C, D
C, D
F (3.2)
Database

13. Example: Conference planning (2)
Activity
Place
Imm.Pred.
G (3.3)
Mailing
E, F
H (1.3.1)
Obtain D
I (3.4)
Process G
J (2.3)
Finish
H, I
K (1.3.2)
Print J

14. Example: Conference Planning
start F J K
end B D H

15. ASSIGNMENTS
Planning – activity scheduling, assigment team members to tasks
Implementation – realocation of resources
Control – Comparision of plan and current status quo

16. Summary Work break down structure (Tasks - S.M.A.R.T.)
Estimation of time and costs (duration, effort, costs)
Sequencing of activities
Project Proposal