1. Administration The ordering of ourselves for prudent management of resources in effective support of our mission and ministry

2. Governing Documents Canons – National Church – Diocese Federal, state and local laws – Employment – Taxes – Property – Tort (auto accidents, false imprisonment, defamation, product liability, copyright infringement, environmental pollution, etc. )

3. Federal – State - Local Employment Law – Fair Labor Standards Act (wages & working hours) Exempt / non-exempt Clergy / Lay employees – Safety & Health (work place safety, OSHA) – Benefits (Affordable Care Act, Retirement) – Non-discrimination (only on religious beliefs requirement) – Work Authorization (I-9) – www.dol.gov – www.ChurchLawAndTax.com (Richard Hammer) www.ChurchLawAndTax.com – Guide to HR Practices (Flash Drive)

4. Federal – State - Local Taxes (W-4 / W-9) – FICA (6.2%) – Medicare (1.45%) – Withholding (tax charts www.irs.gov)) – Clergy (www.cpg.org – search “Clergy Tax Guide”)www.cpg.org Housing exclusion SECA offset NO FICA or MEDICARE! Voluntary withholding only!

5. Federal – State - Local Taxes Payment / Reporting – Payment schedule (based on total liability) – Quarterly 941 (taxes due / paid) – Annual W-2 / W-3 transmittal – Annual 1099-Misc / 1096 transmittal – No form 990 (Charitable Organization Information return) – www.IRS.gov www.IRS.gov – www.ChurchLawAndTax.com (Richard Hammer) www.ChurchLawAndTax.com

6. Federal – State - Local Donor acknowledgement – Itemized for any gift of $250 or more – Date and type (cash, check, etc) – “No goods of services provided other than intangible religious benefits” – No donor restricted or directed – Non-cash description only (stock = X shares of ABC corp) – www.IRS.gov www.IRS.gov – www.ChurchLawAndTax.com (Richard Hammer) www.ChurchLawAndTax.com

7. Administrative Canons Annual Audit Audit Committee Appointed by Vestry (not current members) Not otherwise involved in financial affairs CPA if revenue $500,000 or more Audit by Committee if less Adequately revue internal controls Copy to Diocese by June 30 th. – Manual of Business Methods in Church Affairs www.episcopalchurch.org/finance and flash drive www.episcopalchurch.org/finance

8. Administrative Canons Parochial Report – Membership, Financial & assigned Clergy report – Online for National /manual for Diocese – Must be approved by Vestry – Completed / submitted by March 1 st – Normal Operating Revenue used for Voluntary Commitment (B&C – Oct. 2013) First $150,00010% Above $150,00012% – ASA used for deputy count determination

9. Administrative Canons Property & Liability Insurance – Diocese Insurance Requirements Diocese Policy (Flash Drive) – Church Insurance Agency Meets minimum requirements Benefit of Diocese group values Episcopal Safety Program – Periodic Inspections – Chris Harpster (Diocesan Safety Manager) Safeguarding Against Sexual Misconduct Numerous brochures and materials online Paul Stephens – Regional Rep (615) 599-6830

10. Administrative Canons Employee Benefits – Pension / Retirement Clergy – 18% of compensation incl. housing – $200 or more per month in compensation for three or more consecutive months from the same employer – Post Retirement service – special rules apply Lay (1,000 hrs. per year / 20 hrs. week avg.) – Defined Contribution (5% + up to 4% match) – Defined Benefit (9%) Delayed payment will effect retirement eligibility!!!

11. Administrative Canons Employee Benefits – Denominational Health Plan CPG Medical Trust All employees who work 1,500 or more hours per year (30 hrs/week avg.) Diocesan minimum is 75% of single premium of BCBS HD plan. (Premium is $487 per month 2014) Parish may provide higher benefit if for all Clergy / Lay parity to be achieved by 1/1/2016 2018 “Cadillac” Tax possibility Enrollment through Diocesan Administrator Open Enrollment October 31 – November 21

12. Administrative Canons Employee Benefits – Optional Dental Plans (Diocese) Long Term Disability (CPG and Diocese) Short Term Disability (CPG) Additional Life Insurance (CPG) Retired Medicare Supplement (CPG) – Clergy Diocese supplement

13. Parish Ministry Resources Grants & Loans – Opportunity Fund (April 1 & September 1) Social Ministry Grants Church Expansion Grants Church Loans – Innovative Community Ministry Fund (Southeast) – Millennium Development Goals – Bishop Evan Sanders Scholarship Fund for Racial Minorities Please visit our web site www.dioet.org for more information on these and other valuable resourceswww.dioet.org