1. EGEE-III INFO-RI-222667 Enabling Grids for E-sciencE www.eu-egee.org EGEE and gLite are registered trademarks EGEE-III Status Bob Jones – Project Director - CERN EGEE-III first review (CERN) 24-25 June 2009

2. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 2 Contents General Status of the project, providing an overview of: –Review Agenda –Project Objectives –Activities –Consortium –Management Structure –NA1 activity 1 st year achievements –Deliverables/milestones, contract status –Financial status –Manpower levels

3. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 3 Review agenda Status of the project Technical Status Training Applications Closed session Feedback from reviewers Cocktail Demos Operations Networking Support Dissemination (scientific & business) Middleware Re-engineering Integration, Testing and Certification Policy & Collaboration Plans for the 2 nd year General discussion Tuesday Wednesday The follow-up of recommendations from the final review of EGEE-II is documented in the periodic report (DNA1.7.1) and are implicitly covered in the presentations

4. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 4 Project Objectives Expand/optimise existing EGEE infrastructure, include more resources and user communities Prepare migration from a project-based model to a sustainable federated infrastructure based on National Grid Initiatives –Collaborate with strategic user communities –Provide high-quality support to a wide range of VOs by offering training, dissemination of information, application porting and online user helpdesks –Encourage and establish best security practices –Provide reliable and performant Grid middleware foundation services and key high-level middleware services, to users with integration and deployment facilities –Enhance technology transfer to business communities –Ensure overall world-wide coherence of the developments through collaboration with other Grid projects, networking and standards organisations –Implement structural changes in concertation with the EGI_DS project, to facilitate the move towards sustainable Grid infrastructures in Europe –Encourage the formation of National Grid Infrastructures (NGIs) through the use of Joint Research Unit (JRU)

5. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 5 Activities Networking NA1: Project Management NA2: Dissemination, Communication and Outreach NA3: User Training and Induction NA4: User Community Support and Expansion NA5: Policy and International Cooperation Services SA1: Grid Operations, Support and Management SA2: Networking Support SA3: Integration, Testing and Certification Joint Research JRA1: Middleware Re-engineering

6. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Interaction between the activities Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 6

7. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 From 91 partners in EGEE-II (+ further 48 JRU members) To 42 Beneficiaries in EGEE-III (+ 100 JRU members) –This change has been made in preparation for a sustainable infrastructure based on a federation of national e-Infrastructures Joint Research Units (precursors to National Grid Initiatives): –Austria –Belgium –Bulgaria –Croatia –Cyprus –France –Germany –Greece –Hungary –Israel –Italy JRU members are invited to Collaboration Board meetings as Observers 7 Consortium –Netherlands –Norway –Poland –Romania –Russia –Spain –Sweden –Switzerland –Turkey –United Kingdom Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009

8. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 8 Consortium - 2 USA: mware development, interoperability, Support to new user communities –UWM –RENCI Asia Pacific: expanding EGEE infrastructure within Asia Pacific –ASGC (SA1 Regional Operations Centre) –KISTI –CNU –New partners: KEK (Japan), UNIMELBOURNE (Australia) Commonwealth of Independent States (CIS) –Initial contact to encourage them to join the infrastructure  For these regions the NA1 budget includes limited funds to provide financial assistance to attend EGEE events Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009

9. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 9 EGEE-III federations Beneficiaries & JRU members, academic & business, organised in regional federations : –Asia Pacific (Australia, Japan, Korea, Taiwan) –Benelux (Belgium, the Netherlands) –Central Europe (Austria, Croatia, Czech Republic, Hungary, Poland, Slovakia, Slovenia) –France –Germany/Switzerland –Italy –Nordic countries (Finland, Sweden, Norway) –South West Europe (Portugal, Spain) –South East Europe (Bulgaria, Cyprus, Greece, Israel, Romania, Serbia, Turkey) –Russia –United Kingdom/Ireland –USA Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009

10. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 10 EGEE-III management structure P. Andrews (Univ Ten.) C. Goble (Man. Uni) E. Jessen (DFN) R. Kubli (EDS) L. Robertson ( CERN ) : Meets at annual conference & user forum Meets bi-weekly by phone 1 representative per federation: Meets quarterly 1 rep./partner: Meets at annual conf. & user forum Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009

11. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 11 NA1: 1 st year achievements contract amendments –Explain the contents of the amendments All activity meetings –May 2009: EGEE-II/EGEE-III transition meeting –Jan 2009: Revise EGEE->EGI planning based on endorsed EGI blueprint document Gender Action Plan –xxxxxxxxxxxxxxxxxxx Sustainability –EGEE has been the driving force behind the transition to the European Grid Initiative

12. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Quality Assurance Need to add a couple of slides in agreement with Gabriel about QA covering: –Creation of QA plan for each activity –Metrics programme and its tracking  Any issues found from the metrics –Country review process Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 12

13. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 13 Country Reports The EGEE-III consortium is notable by its size and the inclusion of Joint Research Units and National Grid Initiatives facilitating the evolution to national structures Take into account the experience gained from the activity and partner reviews introduced during EGEE-II Goals –Monitor the progress of the programme of work in each country and the involvement of individual partners –Provide a forum to discuss issues, examine progress and contribution and establish better communication between individual partners, the activity managers and project management –Identify and promote regional successes and initiatives for re-use in other countries –Encourage national responsibility and reporting –Verify the state of readiness for the transition to EGI Output –Publishable report at the end of each year Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009

14. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 14 Country Reports - 2 Timeline: Q1-Q2: Guidelines for the Country review process presented at the Transition meeting, Template for the Country Status Report distributed for testing with CERN & 3 countries Q3-Q4 Each country provided Country Report, summary of analysis presented at the CB meeting (at the user forum); DNA1.6.1 Summary report published Key finding: Effort for setting up NGIs not foreseen in DoW Diversion of effort from the programme of work Start up problems due to contracts recognised Permanent/unfunded effort used to fill the gap  proof there is a pool of resources available for NGIs to get up and running Harmonized infrastructure metrics collection in year 2 is a priority More EGEE sites in each country should sign the site SLA Training: each country needs a pool of accredited trainers Good dissemination efforts locally, translations, webpages, event attendance Next Steps: Country reports used to modify plans for the second period of EGEE-III

15. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 15 Sustainability Need to prepare permanent, common Grid infrastructure Ensure the long-term sustainability of the European e-Infrastructure independent of short project funding cycles Coordinate the integration and interaction between National Grid Infrastructures (NGIs) Operate the production Grid infrastructure on a European level for a wide range of scientific disciplines Must be no gap in the support of the production grid

16. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 16 EGEE→EGI transition planning Transition plan produced (DNA1.4) in Dec’08 This plan details the steps needed to migrate EGEE’s operation to EGI, identified major risks and shortcomings. Used as input for the final version of the EGI Blueprint (endorsed Jan’09) Subject of All-activity meeting held in Jan’09 (Amsterdam) Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009

17. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 17 Deliverables and milestones Effective review procedure in place –Activity → nominated reviewers → AMB → PMB All PM1-PM12 deliverables submitted –All milestones achieved and documented by this review The recommendations from the EGEE-II final review have been addressed and documented (DNA1.7.1)

18. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 18 Provisional Financial Status 104 Form C’s received so far (out of 119) Total Costs: 55,588,637 EUR ( excluding cost of computing resources provided by partners → estimated at 50 million EUR ) –24,161,421 EUR - Period 1 –31,427,216 EUR - Period 2  2.98M EUR over total cost budget (5.7%) Total Requested Contribution as shown on the partners’ Form C’s: 38,509,048 EUR –16,530,669 EUR – Period 1 –21,978,378 EUR – Period 2 (including 1 month extension)  1,537,684 EUR over budgeted Max. EC Contribution (4%) Personnel is 91% of total costs All costs and effort are cross checked against work performed

19. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 19 Provisional Financial Status 19 NA1: Project Management NA2: Dissemination, Outreach and Communication NA3: Training and Induction NA4: Application Identification and Support NA5: Policy and International Cooperation SA1: Grid Operations, Support and Management SA2: Networking Support SA3: Integration, Testing and Certification JRA1: Middleware Re-engineering JRA2: Quality Assurance CE: Austria, Croatia, Czech Republic, Hungary, Poland, Slovakia, Slovenia NE: Belgium, Denmark, Finland, Netherlands, Norway, Sweden UK/I: United Kingdom & Ireland DECH: Germany & Switzerland NRENS: National Research and Education Networks SWE: Portugal & Spain SEE: Bulgaria, Cyprus, Greece, Israel, Romania, Serbia, Turkey Asia (Korea & Taiwan) & USA: No funded effort only travel money

20. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 20 Provisional Financial Status 20 Most overspending partners Budget ConsumptionOverspent by (k EUR) CNRS126%1,505 STFC124% 983 CGG Services165% 329 Most under-spending partners Budget ConsumptionUnder-spent by (k EUR) ICI62%224 FZK90%168 GSI69%137

21. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 21 Effort Consumption Legend: F: Funded effort M: Matching effort PM: Person Months FTE: Full time equiv. 1419 members registered 526 FTEs (115% of total PMs budget) Budgeted PMs Actual PMs Difference% Consumpti on of budget Funded810692881182115% Matching (partners with AC cost model) 28793324 445115%

22. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 22 Funded and Matching Effort 22 NA1 includes additional matching effort from CERN on tool support and from CNRS for user registration

23. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 23 Total Effort by Activity 23 105% 84% 135% 123% 93% 121% 99% 120% 106% 100% % - consumption of the PM budget

24. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 24 NA1 Issues Manpower –Change of Technical director –Swiftly hired new technical director –Nomination of NA2 activity manager –In place by summer 2008 –Start-up issues for some partners due late signature of Grant Agreement  Compensated by use of matching manpower Consortium Size –Financial reporting difficult to achieve in short timeframe  Internal quarterly cost estimates provided early indications  Provisional financial statement provided at this review –Difficult to monitor tasks of ALL partners in ALL activities  Introduced country reviews Activity-specific issues are addressed in the corresponding presentations

25. Enabling Grids for E-sciencE EGEE-III INFO-RI-222667 Project Status - Bob Jones - EGEE-III First Review 24-25 June 2009 25 Summary EGEE-III has successfully completed its first period –All deliverables have been produced and milestones met