1. Establishing a Shared Services Entity

2. Practical steps to setting up a Shared Services Organisation

3. WHY Know why you are doing it! Cost pressures Legislative change Provide a legal entity for existing collaboration Enhancing service Increasing compliance requirements Right environment Central Government encouragement / expectation New political geography to ‘navigate’ in Wellington

4. Fundamentals Foundation of mutual respect Commitment to co-operation and collaboration. Recognition that shared services is about ‘how’ things are done, not ‘why’. Uniqueness not a value Autonomy not an asset

5. Agree the purpose What is the entity to achieve? Outputs Limitations Resources

6. Establish the structure Charitable Trust Company Informal grouping A Council Controlled Organisation can be any of the above and is subject to the Local Government Act 2002

7. Council Controlled Organisation Special Consultative Procedure required. Constitution Lodged with companies office Statement of Intent includes budget Process of annual circulation and approval Shareholders Directors Transparent appointment Companies Act compliance

8. Governance CEOs are Directors Directors responsibility is to company Role clarity Strategic View Advisory Groups Manage Activities

9. Governance. Decisions Who Directors Sub groups (Advisory) Delegations How Consensus Vote Equal/proportional

10. Governance EBOPRDC WDCKDCODC WBOP DC TCCTaupoGDC BOPLASS LTD The Board – 9 Chief Executives as directors Executive Officer Aerial photography Insurance Probity and Audit teleph ony unimar ket Soft ware

11. Finances Funding the Entity Transaction Levy Fixed contribution Other Equal Proportional Service Costs Actual or cost plus

12. Reporting Operational and Financial reporting Frequency? Content and audience Audit NZ – Mandatory

13. Shareholders Constitution Approve/amend Statement of Intent Submit on Annual Meeting 6 monthly reports