1. The Challenge of Software Cost Estimation for Long-Term Information Preservation of Earth Science Data Bruce R. Barkstrom Asheville, NC Paula L. Sidell League City, TX

2. Outline ● The Accountant's View of Earth Science Data ● Information Preservation  Threats create contingent liabilities that are needed to prevent asset impairments ● The Role of Software Development in Earth Science Information Accounting ● Cost Modeling  The necessity for economy in information preservation  An interesting factor: the cost of control

3. Basic Accounting Questions ● Key Question: What value should the government carry on its books for Earth science data in its archives? ● Accountant Answers: 1. Use “market value” - but Earth science data is a public good, without a market (except maybe high resolution imagery) 2. Use “cost of reproduction” - but Earth science data is not “reproducible” - if you miss it, it's gone 3. Use “Net Present Value of stream of future benefits” - but science data value likely not just economic

4. An Accounting View of the Value of Earth Science Data ● Earth science data appears to fall into the category of “cultural, artistic, and scientific” asset  Non-depreciable  Public good  Value arises from data use ● Accounting treatment of assets  Launch vehicles, satellites, and instruments are “equipment costs” - “sunk expenses” at end of life  Some “operating expenses” may be viewed as “insurance against value impairment”  Direct cost of software to interpret data and for activities of cal and val are readily measured ● Earth Science Data Value represents the cost of the investment in making the data useful

5. Data Uses for Societal Benefits ● USGEO (and related programs) have identified 9 societal benefit areas ● Data Uses usefully divided by time scale of required observation period (sample uses)

6. The Accountant's View of Value ● Accountants View an Organization in terms of the Flow of Funds ● Funds are placed in a Chart of Accounts ● Frequent changes in the Chart of Accounts are ● not allowed in standard rules of accounting A Basic Chart of Accounts Funding Balance Requires Or Sum of Asset Changes plus Sum of Liability Changes equals Difference Between Income and Expenses

7. Information Asset Valuation ● For Activity ● T: Activity produces a Tangible asset, such as hardware, software source code, or documentation ● I: Activity produces an Intangible asset, primarily information that may be used by researchers, decision makers, or other data users ● For Expected Interval ● LOM: Life Of Mission, which may be taken as ten years for a single satellite or instrument, and which may increase to more than a century for operational environmental observation capability ● LOD: Life Of Data, which NARA defines as 75 years beyond scientific research use. Here, we take this time period to be 200 years – give or take ● For Accounting Basis ● M: Modified Accrual accounting basis ● F: Full Accrual accounting basis ● For Account Type ● DC: Development and Construction ● O: Operations ● HS: Hardware and Software, including accounts for initial capitalization, depreciation, and refresh/upgrades ● SD: Specialized scientific software Development

8. Practical Asset Valuation ● Three Standard Methods  Acquisition Cost ● Ultimate Residual Cost attributable to investment in calibration, data production, validation, and reprocessing  Replacement Cost ● No possible replacement of lost observations  Net Present Value of Flow of Future Value ● Non-economic nature of data use of a public good makes method moot ● Common-Sense Approach  Use of data must be timely, relevant, and reliable  Value of data based on cost of expert interpretation as embedded in software and cal-val cost

9. Expense Accounts ● Non-depreciable Asset subject to Asset Impairment  Equivalent to buying insurance to reduce loss of value due to asset impairment ● Standard Approach to Insurance Cost 1. Identify threats 2. Estimate probability of loss and probable value of loss if threat materializes 3. Develop affordable strategy to mitigate risk

10. The Challenges of Preservation ● Stringent Requirements ● Potential Loss Mechanisms  Institutional instability and funding flow changes  Operator errors  Media, hardware, and software errors  Loss of context, including software obsolescence  IT security incidents with loss of user trust  Evolution of hardware and software

11. A Refined Balance Sheet

12. The Role of Cost Modeling ● Three Eras in an Earth Science Data Collection:  Science Software Development  Production and Validation  Archive Preservation Management ● Three Kinds of Cost Modeling Challenges  In 1 st phase: Initial Ignorance  In 2 nd phase: Unplannable and uncontrollable activities  In 3 rd phase: Level of effort with minimum cost

13. Contingency Management ● Working Hypothesis:  Unplannable and uncontrollable activities arise because of ● Initial ignorance (finite number of bugs) ● Changes in environment (long-term = Annual Change Traffic in classic COCOMO)  Unplannable and uncontrollable activities create need for resource contingencies ● Approaches to Contingency Management  Squeeze out unplannable and uncontrollable activities = Waterfall Lifecycle  Reduce time in discovery-fix development-fix deployment = Agile Lifecycle

14. The Cost of Control ● Attempting to “Squeeze Out” Uncertainty Incurs Control Costs  Education (inculcate “right behavior” through training)  Communication (staff meetings as “consensus builder”)  Enforcement (hiring and firing costs) ● Choice of Lifecycle  Rationale: balance control costs against benefits of approach  Probable optimal strategies: ● Low likelihood of unplannable and uncontrollable activities – use Waterfall (concentrate on control) ● Moderate liklihood of unplannable and uncontrollable activities – use Spiral (balance control costs against contingency costs) ● High likelihood of unplannable and uncontrollable activities – use Agile (concentrate on rapid discovery and removal of contingencies)