2. STARTFINISH DisposePrint & ScanShareStore Protect information and equipment ClassifyProtect

3. No damage Classify information Severe damage Public Intended for public use, or drawn from a public source Internal For employees, agents and contractors only Confidential Restricted access internal information Strictly Confidential Highly restricted internal information ‘Critical’ information

4. Storing information Use a Royal Mail SharePoint site, but pay close attention when setting access permissions Store information on Royal Mail servers and devices only Information stored on removable media must be encrypted

5. Protect your work equipment Lock your computer by pressing  and L Lock away critical printed documents Whenever you leave your desk unattended Lock your laptop away if leaving it in the office overnight Use a privacy screen when working on critical information Working remotely? Always use VPN to connect to the Royal Mail network Travel with equipment and printed documents in separate bags 

6. Sharing information Never use consumer systems such as Hotmail, Gmail and Dropbox as they put your work at risk Internal emails are encrypted automatically Only share Strictly Confidential information on a “need to know” basis Critical information sent to external parties must be encrypted 011001 110100 010110011 011010110 010110011 110110100

7. Printing, scanning & photocopying information Don't forget to take your original copies when photocopying or scanning When printing or scanning critical information: Check you have everything before you leave: Use locked print and locked scanning modes

8. Disposing of information All Confidential and Strictly confidential information must be disposed of in a secure manner: Use general recycling for Public and Internal information Confidential waste binShredder

9. Handle information correctly from start to finish of information in the correct manner (e.g. a confidential waste bin) every piece of information you create on Royal Mail servers or devices Your Royal Mail Laptop and work equipment using locked print and locked scanning modes FINISH DisposePrint & ScanShareStore START ClassifyProtect with authorised colleagues only

10. Top tips for protecting information Every time you leave your desk unattended: Lock your computer by pressing  and L Lock away critical printed documents Use a privacy screen for critical information Use VPN to connect to the Royal Mail network You must also:

11. Top tips for protecting equipment Your laptop: Your mobile device: Seek approval before downloading software Lock away laptops left in the office overnight Enable auto-locking and use a strong PIN or password Only download trusted apps Working remotely? Never leave equipment or printed documents unattended